HR & Systems Specialist in Northampton

HR & Systems Specialist
Northampton
Monday – Friday 37.5H – Hybrid working
£35,000 - £45,000
A growing organisation is looking for a proactive and detail-oriented HR Specialist with experience & interest in systems. This role plays a vital part in supporting the entire employee lifecycle while managing and optimising the HR and payroll information systems. The successful candidate will deliver accurate data for payroll and provide a people-focused HR and payroll service, embodying the organisation’s core values in everyday work.
Key Responsibilities:

• Maintain accurate and up-to-date employee records in line with internal procedures and data protection regulations
• Handle HR documentation, including contracts, starter and leaver documentation, and process changes to employment terms (e.g. promotions, pay adjustments)
• Support recruitment and onboarding activities
• Act as the first point of contact for HR-related queries from employees and manager

• Optimise system performance and suggest enhancements
• Lead system module implementations and drive user adoption
• Manage the HRIS across the employee lifecycle, from onboarding to offboarding
• Tailor system settings and reports to meet organisational needs
• Collaborate with IT, Finance, and other departments to ensure seamless integrations
• Deliver system training and support to staff and managers

• Input employee payroll data into the HR and payroll platform
• Administer pension processes, including monthly data uploads
• Maintain payroll records, proactively identifying and correcting discrepancies
• Ensure timely and accurate delivery of annual payroll reports (e.g. P60s, P11Ds)
• Reconcile absence records for accurate payroll processing
• Provide payroll-related information for internal and external audits
• Handle monthly payroll processing for a small group of employees based in the Republic of Ireland

Skills & Competencies:

• Positive, proactive attitude with a colleague-focused approach
• Excellent written and verbal communication skills, able to engage with a diverse range of stakeholders
• Strong IT capabilities with an enthusiasm for HR and payroll systems
• Detail-oriented, with a high level of accuracy
• Proficiency in Microsoft Office 365 (Excel, Word, Outlook, SharePoint)
• Effective time management and organisational skills
• Familiarity with CezanneHR (advantageous)
• CIPD qualification (desirable but not essential)