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For Companies At a Glance
- Tasks: Manage the bid process, ensuring accurate documentation and communication.
- Company: Join Acousti, a leader in drywall and acoustical ceiling solutions with 75 years of excellence.
- Benefits: Enjoy competitive pay, comprehensive benefits, and opportunities for growth in a supportive environment.
- Why this job: Be part of a collaborative team that values innovation and offers career advancement.
- Qualifications: 3+ years in a similar role, strong organisational skills, and proficiency in Microsoft Office.
- Other info: Flexible work environment with company events and employee perks.
The predicted salary is between 28800 - 43200 £ per year.
Job Title: Bid Coordinator / Project Assistant
Location: Tampa, FL
Employment Type: Full-Time
Work Status: Non-Exempt
Reports To: Branch Manager
Company Overview
Acousti is a leading provider of drywall and acoustical ceiling solutions, specializing in high-quality construction services for both commercial and residential projects. With over 75 years of experience, we have built a reputation for excellence, safety, and innovation. Our success is driven by a talented and dedicated team that collaborates to deliver exceptional results on every project.
Your Role at Acousti
The Bid Coordinator / Project Assistant plays a critical role in supporting our pre-construction and project management efforts. This position focuses on managing our bid process from start to finish, including bid tracking, follow-up, documentation, and internal data management. You will be responsible for ensuring that our Bid Calendar, bid files, and booking records are accurate and up to date, while providing administrative support that ensures an efficient, timely, and coordinated response to bid opportunities.
In this role, you will contribute directly to the success of our project acquisition efforts by maintaining clear, consistent, and reliable bid documentation and communication channels.
Responsibilities
In this role, you will:
- Maintain and update the Bid Calendar to track bid opportunities, submission deadlines, and deliverables
- Organize and manage all bid-related files for easy access and accurate record-keeping
- Track and follow up on Invitations to Bid (ITBs) and outstanding bid submissions
- Input and manage bid data for reporting and booking purposes, ensuring up-to-date and accurate project forecasting
- Coordinate with internal teams to ensure timely responses to bid requirements, addenda, and prequalification requests
- Distribute bid documents to estimators and project teams, ensuring complete and current information
- Utilize software tools (e.g., Salesforce, Timberline, Excel) to track bids and booking outcomes
- Provide administrative support during the bid process including document prep, insurance requests, and vendor communication
- Support the creation and submission of professional, accurate bid packages
- Assist with closeout documentation and coordination when projects are awarded
What We\’re Looking for in You
To succeed in this role, you should have:
- 3+ years of experience in a Bid Coordinator, Estimating Assistant, or Project Admin role within the construction industry
- Strong organizational skills with the ability to manage multiple bids and deadlines simultaneously
- Working knowledge of the construction bidding process and supporting documentation
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook); Salesforce or other CRM software experience preferred
- Experience with Timberline or similar construction management software is a plus
- Excellent attention to detail, follow-through, and written/verbal communication skills
- Positive, team-oriented attitude and a willingness to take initiative
Education Requirements
Preferred: High School Diploma or equivalent; coursework or degree in Construction Management a plus
Why Join Acousti?
At Acousti, we offer more than just a job; we provide opportunities for growth and development in a collaborative, supportive environment. As a valued member of our team, you\’ll enjoy:
- Competitive Compensation: Based on experience, with opportunities for career progression
- Comprehensive Benefits Package: Including health, dental, and vision plans
- Retirement Savings: 401(k) program with company matching
- Company-Paid Insurance: Life insurance and long-term disability coverage
- Paid Time Off (PTO): Vacation, sick leave, and paid holidays
- Supplemental Insurance Options: Additional health-related benefits
Employee Perks
- Learning & Development: Access to training programs and career advancement opportunities
- Company Events: Team-building activities and company-sponsored events
- Employee Referral Program: Earn rewards by referring your family and friends
- Employee Assistance Program (EAP): Support for both personal and professional challenges
This job description is not an exhaustive list of all functions that the employee may be required to perform, and the employee may be required to perform additional functions. Acousti Engineering reserves the right to revise the job description at any time and to assign additional duties and responsibilities as needed.
Employment with Acousti Engineering is at-will.
The employee must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions of their job, absent undue hardship.
Acousti Engineering is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, compensation inquiries, discussions or disclosures, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class. (41 CFR * 60-1.4(a), 60-300.5(a) and 60-741.5(a))
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Bid Coordinator / Project Assistant employer: Acousti Engineering Company of Florida
Contact Detail:
Acousti Engineering Company of Florida Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Bid Coordinator / Project Assistant
✨Tip Number 1
Familiarise yourself with the construction bidding process. Understanding how bids are structured and what documentation is required will give you a significant edge during interviews.
✨Tip Number 2
Network with professionals in the construction industry, especially those who have experience as Bid Coordinators or Project Assistants. They can provide insights and may even refer you to opportunities at Acousti.
✨Tip Number 3
Brush up on your software skills, particularly in Microsoft Excel and any construction management tools like Timberline. Being proficient in these tools will demonstrate your readiness for the role.
✨Tip Number 4
Prepare to discuss your organisational skills and how you've managed multiple projects or deadlines in the past. Specific examples will help illustrate your capability to handle the responsibilities of this role.
We think you need these skills to ace Bid Coordinator / Project Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in bid coordination or project assistance within the construction industry. Emphasise your organisational skills and any software proficiency, particularly with tools like Salesforce or Timberline.
Craft a Compelling Cover Letter: Write a cover letter that specifically addresses the responsibilities listed in the job description. Mention your experience with managing bid processes and your ability to maintain accurate documentation, showcasing how you can contribute to Acousti's success.
Highlight Relevant Skills: In your application, clearly outline your skills that match the job requirements, such as attention to detail, communication abilities, and experience with Microsoft Office Suite. Use specific examples to demonstrate these skills in action.
Proofread Your Application: Before submitting, thoroughly proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the Bid Coordinator role.
How to prepare for a job interview at Acousti Engineering Company of Florida
✨Know the Bid Process
Familiarise yourself with the construction bidding process and the specific responsibilities of a Bid Coordinator. Be prepared to discuss how you have managed bids in the past, including tracking deadlines and documentation.
✨Showcase Your Organisational Skills
Highlight your ability to manage multiple bids simultaneously. Bring examples of how you've organised bid files or maintained calendars in previous roles to demonstrate your strong organisational skills.
✨Demonstrate Software Proficiency
Be ready to talk about your experience with software tools like Microsoft Excel, Salesforce, or Timberline. If possible, provide specific examples of how you've used these tools to enhance bid management or project tracking.
✨Communicate Effectively
Since communication is key in this role, practice articulating your thoughts clearly. Prepare to discuss how you've maintained communication channels with internal teams and external vendors in previous positions.
