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- Tasks: Support HR and HSE functions with administrative tasks and ensure compliance.
- Company: Join HF Group, a leading building services contractor with a family culture.
- Benefits: Enjoy a competitive salary, 32 days holiday, private medical care, and hybrid working.
- Why this job: Be part of a supportive team and make a real impact in a safety-focused environment.
- Qualifications: Experience in administration and proficiency in Microsoft Office required.
- Other info: Diverse role with opportunities for growth in a dynamic workplace.
The predicted salary is between 24000 - 28000 £ per year.
Office Administrator
Salary: £26,000 per annum
Location: Glasgow
Job Type: Full Time, Permanent
Working Hours: Monday – Thursday: 08:30 – 16:45, Friday: 08:30 – 16:00
HF Group is one of the UK\’s leading multi‑discipline building services contractors, delivering high‑quality solutions across Electrical, Mechanical, Fire & Security, Telecommunications, and Automated Controls. With a legacy spanning over 3 centuries and a family culture, we consider all of our employees as part of the family and invaluable assets to our ongoing business. Our head office is in Glasgow with offices in Edinburgh, Manchester, Belfast and Aberdeen, providing services to clients across both the public and private sectors throughout the UK.
About the Role
As part of our continued growth, we\’re searching for a detail‑oriented and proactive Office Administrator to support our HR, HSE and Back Office functions. This role is vital in ensuring compliance, efficient administrative support and the smooth coordination of both HR and HSE processes within the business. This is a fantastic opportunity to work on a diverse range of admin tasks in a supportive and safety‑focused environment.
Key Responsibilities
- Maintain accurate employee records and HR databases
- Assist with recruitment (invite to interview, regret letters etc), onboarding, and induction processes
- Coordinate staff training requests, training agreements etc
- Carry out employment checks (PVG/MOD applications)
Health, Safety & Environment (HSE)
- Maintain HSE documentation (risk/DSE assessments etc)
- Organise safety training and toolbox talks for employees
- Promote a culture of safety awareness across all departments
Office
- Support back‑office departments with communications, correspondence, phone calls, invoicing etc
- Act as first point of contact for visitors and clients
- Provide any other admin support as required
Requirements
About you:
- Certification in Business Administration or related field
- Proven experience in an administrative role
- Excellent communication and interpersonal skills
- Proficient in Microsoft Office (Word, Excel, Outlook)
- Ability to work under pressure in a fast‑paced environment
- Attention to detail, confidentiality, and strong organisational skills
What We Offer
- Competitive Salary
- 32 Days Holiday (inclusive of bank)
- Private Medical Care
- Critical Illness Cover
- Death In Service Scheme
- Perkbox Subscriptions
- Hybrid Working (following completion of probation period)
Additional Information
Applications close on Friday, 24th October.
HF Group is an equal opportunity employer, committed to fostering a diverse and inclusive workplace.
Click the APPLY button to send your CV and Cover Letter for this role.
Candidate with the experience or relevant job titles of; Administrator, Office Administration Assistant, Education Administrator, HR Office Administrator, HR Assistant, Office Coordinator, Business Administrator, Office Assistant, Office Coordinator may also be considered for this role.
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Office Administrator employer: ACME Protective Systems LTD
Contact Detail:
ACME Protective Systems LTD Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for an Office Administrator role at HF Group. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching HF Group and their values. Understand their focus on safety and compliance, and think of examples from your past experiences that showcase your attention to detail and organisational skills. This will help you stand out!
✨Tip Number 3
Practice makes perfect! Get a friend to do mock interviews with you. Focus on common questions for administrative roles and how you can demonstrate your communication skills and ability to work under pressure.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you're genuinely interested in joining the HF Group family. Good luck!
We think you need these skills to ace Office Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Office Administrator role. Highlight your relevant experience in administration, HR, and any specific skills that match the job description. We want to see how you fit into our family!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about this role and how your background makes you the perfect fit. Keep it friendly and professional, just like us at StudySmarter.
Show Off Your Skills: Don’t forget to showcase your Microsoft Office proficiency and any other relevant skills. We love detail-oriented candidates, so be sure to mention your organisational skills and ability to work under pressure!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and get to know you better. We can’t wait to hear from you!
How to prepare for a job interview at ACME Protective Systems LTD
✨Know the Company Inside Out
Before your interview, take some time to research HF Group. Understand their services, values, and culture. This will not only help you answer questions more effectively but also show that you're genuinely interested in being part of their family.
✨Showcase Your Organisational Skills
As an Office Administrator, attention to detail is key. Prepare examples from your past experience where you've successfully managed records or coordinated tasks. Be ready to discuss how you handle multiple responsibilities while maintaining accuracy.
✨Prepare for HR and HSE Questions
Since this role involves supporting HR and Health, Safety & Environment functions, brush up on relevant terminology and processes. Think about how you can contribute to promoting a culture of safety and compliance within the company.
✨Practice Your Communication Skills
Excellent communication is crucial for this position. Consider doing mock interviews with a friend or family member. Focus on articulating your thoughts clearly and confidently, especially when discussing your previous administrative roles.