Governance and Executive Support Officer in Gainsborough

This role reports into the Governance and Data Protection Manager

As Governance and Executive Support Officer, you’ll coordinate committee meetings, papers, decisions and records, while managing Executive Leadership Team diaries, travel and day-to-day administration. Your support will help the Board and Executive Leadership Team work effectively and align to our purpose of delivering excellence for our customer.

A typical day might include:

Board & Committees

• Coordinating the administration of all Committee meetings and supporting the Governance and DP Manager with Board meetings.
• Ensuring that all the necessary arrangements are in place for our Committee meetings, preparing the agendas in advance, collating the meeting papers and publishing them on time in readiness for the meeting.
• Attending Committee meetings and taking professional and timely minutes, with support from the Governance and DP Manager. Supporting the Chair and committee in working within the committee’s Terms of Reference and raising any concerns with the Governance and DP Manager.
• Monitoring progress against agreed meeting actions and following up with action owners to support delivery within pre-agreed timescales, liaising with ELT and board members where appropriate.
• Providing support to the Governance and DP Manager in coordinating Acis’ Annual General Meeting and Board strategy days.

• Covering the Board meeting for the Governance and DP Manager during times of annual or other leave.
• Ensuring that in person meetings are properly prepared for by making sure that parking spaces have been reserved and that any necessary refreshments have been ordered, collected and set out.
• Ensure an effective forward planner and agenda setting process that ensures the meeting cycle reflects organisational needs
• Supporting with the annual Meeting Effectiveness reviews, collating trends and common themes.

Executive & Board Member Support

• Managing the Executive Leadership Teams’ (ELT) diaries and Governance diary, including scheduling, prioritising, and planning meetings.
• Coordinating travel, logistics and event arrangements.
• Providing administrative support to ELT such as the maintenance of the Procurement cards
• Coordinating Board appraisals, mid-year reviews and 360 reviews.
• Maintaining confidentiality and exercising discretion in managing sensitive information.

Governance

• Helping to ensure that all the statutory company registers are kept up to date.
• Assisting the Governance and Data Protection (DP) Manager in preparing the Regulatory Standards self-assessments and the self-assessment against our chosen Code of Governance.
• Monitoring the Governance Inbox and providing effective communication for escalation.
• Supporting the wider Governance and DP team in delivering the teams objectives.
• Keeping our Signing and Sealing Registers in order and up to date, ensuring that all documents signed or sealed on behalf of any company in the Acis group are correctly entered into the appropriate register. Facilitating the proper execution of those documents, liaising with our Board, Executive Leadership Team and Company Secretary as appropriate.

General

• Working with internal teams and other stakeholders to plan, prioritise and land projects within your scope.
• Rolling your sleeves up and getting involved in day-to-day operational work (supporting our wider teams) where required.

Your role is all about assisting the Governance and DP Manager in supporting effective governance activity within Acis and ensuring compliance with our relevant regulatory requirements.

You’ll help our Committees run smoothly through effective coordination and administrative support, working with the Governance and DP Manager to support strong governance practice across the organisation.

The must haves:

• You’ll have excellent organisational skills, strong attention to detail and the ability to manage competing deadlines.
• You’ll have experience preparing agendas, coordinating meetings and producing clear, accurate minutes within agreed timescales.
• You’ll have experience providing committee, executive or senior-level administrative support.
• You’ll maintain accurate records and manage documents effectively.
• You’ll communicate clearly, work collaboratively and proactively, and help resolve problems when priorities change.
• You’ll handle sensitive information confidentially and exercise discretion.

The added extras:

It would be great if you’ve worked in a governance environment or supported a Board or committee, with familiarity with meeting cycles, reporting requirements and governance documentation.

Being part of the Acis team, you’ll get:

• Generous holiday entitlement – 25 days annual leave rising by 1 per year to a max of 30 plus bank holidays (pro rata if 30 hours)
• Pension contributions up to 10%
• The opportunity to undertake professional training, funded by us.
• One days paid leave a year for volunteering work (in addition to your Annual leave entitlement)
• Staff benefits with Paycare – A health and benefits scheme giving you support and contributions towards various health benefits such as counselling, eye tests, vaccinations and much more
• Benefits with Acis Perkz – a discount scheme giving you savings off hundreds of schemes including discounts on your coffee, weekly shop, days out and much more!
• Employee recognition scheme, where we celebrate and award our Stars within Acis, including gift vouchers
• Long service awards for our loyal employees
• Cycle to work scheme
• Employee Assistance Programme to give you confidential advice and support, when you need it
• Professional membership subscription to support your continuous professional development
• Death in service benefit as part of our pension scheme

Acis are committed to equality and diversity, are a proud member of disability confident and welcome applications from any applicant who feel they hold the essential skills to fulfil the role. We recognise that people need flexibility in their role and we’re happy to discuss flexible working options with the successful candidate in addition to any aid with interviewing that you might need