At a Glance
- Tasks: Support project management and client relations while ensuring smooth operations in a creative hub.
- Company: Acierta, a global design and production house with a vibrant team across major cities.
- Benefits: Gain valuable experience in a dynamic environment with opportunities for growth and development.
- Other info: Join a diverse team and enhance your career in a fast-paced, innovative setting.
- Why this job: Be at the heart of exciting projects and collaborate with creative minds worldwide.
- Qualifications: 3+ years in project coordination, strong Excel skills, and fluent in Spanish and English.
The predicted salary is between 30000 - 40000 £ per year.
About Us
Acierta is a design and production house with offices in Valencia, London, Paris, Doha, and New York, delivering projects worldwide. Since 2005, we’ve brought together a team of specialists in creativity, production, logistics, and installation for high-impact work across Retail, Events, and Hospitality sectors.
Role Overview
We are looking for a Hub Assistant to provide administrative and operational support across projects and key accounts, ensuring efficient, collaborative, and transparent management within the Hub. This role is central to ensuring the smooth running of the Hub by coordinating resources, managing ERP systems, supporting invoicing and reporting processes, and facilitating effective communication between teams and clients.
Key Responsibilities
- ERP and Hub Management
- Create and maintain brands and client records in the ERP system.
- Manage quotes and proposals in the ERP, based on cost spreadsheets, PL/CIs, and project budgets.
- Monitor and support re-invoicing processes using Excel tracking files.
- Track and update team and project resources, including timesheets.
- Manage invoice allocation and exportation.
- Follow up on purchase orders (POs) and outstanding payments.
- Gather relevant information and support the Hub with process improvements and operational insights.
- Invoicing and Reporting
- Manage client and project invoicing.
- Prepare monthly profitability reports.
- Develop forecasts and backlog tracking reports.
- Project Monitoring and Closure
- Oversee the full project closing process.
- Compile and organize final visual and graphic project documentation.
- Manage NDAs and client documentation.
- Track issues throughout the project lifecycle and support problem resolution during project execution.
- Client Relations and Support
- Maintain full visibility of client communications.
- Provide continuous support to manage client requests and resolve queries.
- Process Coordination and Improvement
- Contribute to improving internal processes and cross-team coordination to ensure successful project delivery.
- Logistics and Travel Coordination
- Collaborate with other departments on client shipments and logistics (documentation support, packaging, crating, etc.).
- Track and coordinate the Hub team’s installation schedules and travel calendar.
- Monitor and manage project-related travel expenses.
Key Requirements
- Minimum 3 years of experience in project coordination, operations, or team management roles.
- Experience working with ERP systems and invoicing processes.
- Advanced Microsoft Office skills, particularly Excel.
- Strong organizational and coordination skills, with attention to detail.
- Languages
- Spanish: native or full professional proficiency (mandatory).
- English: high professional level.
- Additional languages will be considered a plus.
- Education
- Bachelor’s degree in Business Administration, Business Management, Finance, International Business, or a related field.
- Postgraduate studies such as MSc in Management, Project Management, International Business, Finance, or an MBA will be considered a plus.
- Academic experience in the UK (e.g., BSc or MSc from a UK university or exchange program) will be highly valued.
Hub Assistant in Chelmsford employer: ACIERTA
Acierta is an exceptional employer that fosters a dynamic and collaborative work culture, where creativity meets operational excellence. Located in the vibrant city of Valencia, employees benefit from a supportive environment that encourages professional growth through diverse projects across Retail, Events, and Hospitality sectors. With a focus on innovation and teamwork, Acierta offers unique opportunities for career advancement while ensuring a healthy work-life balance.
StudySmarter Expert Advice🤫
We think this is how you could land Hub Assistant in Chelmsford
✨Get to Grips with Data Visualisation Tools
If you're aiming for a full-time role in business intelligence, brush up on your skills with popular data visualisation tools like Tableau or Power BI. Showcasing projects where you've transformed raw data into clear visual insights can give you a real edge.
✨Join Local Business Intelligence Meetups
Look for local business intelligence meetups or analytics conferences in your area. These events are not just great for learning but also for networking with industry professionals who could lead you to opportunities at companies like ACIERTA!
✨Engage with Online BI Communities
Join online forums or communities focused on business intelligence—think LinkedIn groups, Reddit threads, or even dedicated Slack channels. Engage actively by sharing your insights and asking questions; this can help you build visibility and connect with potential employers.
✨Leverage Your University’s Career Support
If you're a recent graduate, definitely tap into your university's career services. Many have connections with companies in need of full-time BI specialists, and they can guide you on how to pitch yourself effectively—don't miss out on that!
We think you need these skills to ace Hub Assistant in Chelmsford
Some tips for your application 🫡
Highlight Your Analytical Skills:In the business intelligence field, showcasing your analytical skills is a must. Make sure your CV includes relevant experience with data analysis tools, programming languages like SQL or Python, and any projects where you've interpreted complex data sets to drive business decisions.
Showcase Your Business Acumen:Don't just focus on data; show us how you can apply your insights to real-world business problems. Highlight projects where you made a tangible impact on company performance, and be prepared to explain your thought process in your cover letter.
Tailor Your Documents for Us:When applying for a full-time role at ACIERTA, tailor your CV and cover letter to reflect our organisational goals and strategies. Mention specific tools and methodologies that align with what we do—this shows you’ve done your homework and are genuinely interested in our mission!
Include Relevant Certifications:Certifications like Google Data Analytics or similar qualifications can really make you stand out in business intelligence. Include these in your application, as they demonstrate your commitment to the field and your willingness to stay current with industry standards.
How to prepare for a job interview at ACIERTA
✨Show off your analytical skills
In a business intelligence role, you're going to need to demonstrate your analytical prowess. Be prepared to discuss specific tools you've used, like SQL, Tableau, or Power BI. Have real-world examples ready where you’ve turned data into actionable insights – this is what makes us shine in interviews!
✨Practice your technical know-how
Expect some technical questions during the interview that dive deep into your understanding of data modelling and analytics frameworks. Brush up on your knowledge of data warehousing concepts and be ready to tackle any real case scenarios they might present. They’ll want to see how you approach problems using your BI toolkit.
✨Portfolio of Projects
Since it's a full-time role, having a strong portfolio is key! Compile case studies demonstrating your previous projects, preferably showing how your insights led to business improvements. This can help us display how you think through complex datasets and your problem-solving process, which is what employers are keen on seeing.
✨Know their business model
Get familiar with ACIERTA’s business model and recent data-driven decisions. Be prepared to discuss how your skills can specifically support their objectives or challenges. Understanding their landscape shows that you’re not just a data buff, but you’re also genuinely interested in how BI can impact their bottom line.
