Russian-speaking Office Assistant/PA

• Role: Office Assistant/PA
• Permanent Full-time Office-based (5 days per week) 8:30am-5:30pm
• Overview and Opportunity

A leading international private investment firm is seeking a highly organised and professional Russian-speaking Office Assistant / PA to join its London headquarters.

Job description

Reporting to the Office Manager, the successful candidate will provide front‑of‑house support, oversee day‑to‑day office administration, and assist senior leadership, including the CEO and teams across Finance, Investments and Legal.

This is a varied role offering exposure to multiple areas of the business and would suit a proactive individual who enjoys taking ownership and thrives in a dynamic environment.

This is an exciting opportunity for an experienced administrator, receptionist or PA looking to develop their career within a prestigious and fast‑paced corporate environment.

• Main Responsibilities
• Act as the first point of contact for visitors, clients and suppliers, providing a professional and welcoming front‑of‑house service.
• Manage office calendars, meeting schedules, conference calls and travel arrangements.
• Provide administrative and PA support to the CEO and wider business departments as required.
• Process invoices, expense claims and reimbursements.
• Monitor and renew key business documentation, including permits, licences and insurance policies.
• Maintain accurate office records, employee files, registers and filing systems.
• Coordinate incoming and outgoing correspondence, including mail, couriers, telephone calls and emails.
• Liaise with suppliers and service providers, negotiating contracts and managing ongoing relationships.
• Oversee office supplies, facilities management, maintenance and workplace presentation.
• Coordinate with external IT providers and assist with troubleshooting technical issues when required.
• Support office health and safety compliance, including acting as Fire Marshal and First Aider (training provided).
• Assist with internal communications, company events and staff engagement initiatives.
• Conduct research and prepare reports, summaries and documentation as requested.
• Organise complex and creative travel arrangements for senior stakeholders and the Principal.
• Support ad hoc projects and business initiatives as directed by the Office Manager and CEO.
• Ideal Candidate
• Fluent in both Russian and English, with excellent written and verbal communication skills.
• Previous experience in an Office Assistant, Administrative Assistant, Receptionist, Personal Assistant or Executive Assistant role.
• Strong organisational and multitasking abilities with excellent attention to detail.
• Proficient in Microsoft Office, including Outlook, Excel and Word.
• Experience coordinating suppliers, service providers and office operations.
• Comfortable handling confidential information with discretion and professionalism.
• Proactive, resourceful and able to work independently while supporting a wider team.
• Strong interpersonal skills with the ability to build effective relationships at all levels.
• Previous experience supporting senior executives or working within professional services, investment, finance or corporate environments would be advantageous.

Benefits

• Opportunity to join a respected international private investment firm.
• Beautiful Central London office location.
• Diverse and varied role with exposure to senior leadership and multiple business functions.
• Friendly, collaborative and supportive team environment.
• Secure long‑term career opportunity with scope for development and progression.
• #J-18808-Ljbffr