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- Tasks: Manage office operations, finance, IT, and HR while supporting staff daily.
- Company: Brigstowe supports those affected by HIV in Bristol with a range of holistic services.
- Benefits: Enjoy 26 days holiday, pension contributions, flexible working, and ongoing training.
- Why this job: Join a dynamic team making a real impact in the community with supportive culture.
- Qualifications: Experience in administration and finance; strong organisational and communication skills required.
- Other info: Full-time role with opportunities for professional development and a collaborative work environment.
The predicted salary is between 28300 - 29500 £ per year.
Are you a natural organiser with a head for numbers who thrives in a dynamic environment?
Do you have experience in administration or office management, including financial administration?
This is a wide-ranging role, and we don’t expect you to have experience in every element of the role. If you’re organised, proactive, compassionate, and have experience in administration and finance, we’d love to hear from you. We can provide support and training to learn other elements while in post.
Key Details:
Salary:£33,366 to £35,235 (point 23 to 25 of the NJC Pay Scale)
Hours: 37 hours per week (full-time)
Contract:Permanent
Closing date:9am, Wednesday 6thAugust 2025
Interview date:Tuesday 19thAugust 2025
Interviews at:Brigstowe’s office,The Old Co-op, Ground Floor, 42 Chelsea Road, Bristol, BS5 6AF
The Role:
As our Office and Finance Manager, you will be the backbone of daily operations. You’ll be in charge of key functions including office administration, facilities management, finance, IT, and HR. You will lead by example in the office environment, supporting staff with their day-to-day issues, enabling them to carry out their work effectively. You will also be responsible for reception services, helping us to create a safe and welcoming environment for our vulnerable clients.
You will be supported by an Admin and Finance Assistant, who you will manage and supervise, so many of the tasks and responsibilities within your role will be delegated to them.
You will be a member of the management team, regularly meeting with other managers to ensure organisational goals are achieved.
About You:
You are a great communicator who can build rapport easily and create an inviting reception space for our clients, who may be in distress or crisis when they access our services. You are non-judgmental and able to put people at ease, sensitively and confidentially handling their enquiries.
You are good at planning and time management, and willing to respond flexibly to the needs of the charity, as your workload will vary from day to day. You will be able to work with our current systems and procedures, creating any further efficiencies where possible. Organisation is key to this role, as you will be juggling competing priorities. You will be supported by our CEO to prioritise your workload.
About Us:
Brigstowe supports anyone living with or affected by HIV in Bristol and the surrounding areas. We offer a comprehensive and holistic range of services, including advice and support, a peer support group, peer mentoring, advocacy, campaigning, training, and sexual health outreach work.
We pride ourselves on treating our clients with respect and dignity, with the highest regard for confidentiality. We work hard to ensure that our award-winning services are accessible, person-centred, non-judgmental, professional and of a high quality at all times.
As well as joining a collaborative, supportive, motivated and dynamic team, you will receive:
- 26 days holiday per year plus bank holidays (pro rata)
- 6% contribution to your pension
- Ongoing training and continuous professional development opportunities
- Regular one-to-one supervision
- Flexible/remote working options available on discussion with line manager (some office working is required)
- Cycle to Work scheme
How to Apply:
For full details on how to apply and to download an application form, please visit: https://www.brigstowe.org/support-our-work/recruitment/
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Office and Finance Manager employer: ACFA - The Advice Network
Contact Detail:
ACFA - The Advice Network Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office and Finance Manager
✨Tip Number 1
Familiarise yourself with the specific needs of Brigstowe and their clients. Understanding the challenges faced by those living with or affected by HIV will help you demonstrate your compassion and suitability for the role during the interview.
✨Tip Number 2
Prepare examples from your past experience that showcase your organisational skills and ability to manage competing priorities. Highlighting how you've successfully handled similar responsibilities will make you stand out as a candidate.
✨Tip Number 3
Research common financial administration practices and tools used in office management. Being able to discuss these during your interview will show your proactive approach and readiness to take on the financial aspects of the role.
✨Tip Number 4
Practice your communication skills, especially in creating a welcoming environment. Since you'll be interacting with clients who may be in distress, demonstrating your ability to handle sensitive situations with empathy will be crucial.
We think you need these skills to ace Office and Finance Manager
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to grasp the key responsibilities and required skills for the Office and Finance Manager position. Tailor your application to highlight how your experience aligns with these requirements.
Craft a Compelling CV: Ensure your CV is up-to-date and clearly outlines your relevant experience in administration and finance. Use bullet points to make it easy to read, and include specific achievements that demonstrate your organisational and financial management skills.
Write a Strong Cover Letter: In your cover letter, express your enthusiasm for the role and the organisation. Highlight your communication skills and ability to create a welcoming environment, as well as your proactive approach to problem-solving and time management.
Proofread Your Application: Before submitting your application, carefully proofread all documents for spelling and grammatical errors. A polished application reflects your attention to detail and professionalism, which are crucial for this role.
How to prepare for a job interview at ACFA - The Advice Network
✨Showcase Your Organisational Skills
As an Office and Finance Manager, your ability to organise is crucial. Prepare examples of how you've successfully managed multiple tasks or projects in the past, highlighting your planning and time management skills.
✨Demonstrate Financial Acumen
Even if you don't have experience in every financial aspect, be ready to discuss your familiarity with financial administration. Bring up any relevant experiences where you've handled budgets, invoicing, or financial reporting.
✨Emphasise Communication Skills
This role requires excellent communication, especially when dealing with clients in distress. Prepare to share instances where you've effectively communicated with diverse groups, showcasing your ability to build rapport and handle sensitive situations.
✨Be Ready to Discuss Flexibility
The job involves responding to varying workloads. Think of examples where you've adapted to changing priorities or taken on new responsibilities, demonstrating your proactive and flexible approach to work.
