Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support a small team with financial admin, board meetings, and grant management.
- Company: Join a philanthropic organisation making a difference in the community.
- Benefits: Part-time hours, competitive salary, and a 10% pension contribution.
- Other info: Office-based in the vibrant City of London with flexible part-time hours.
- Why this job: Gain valuable experience in operations while contributing to meaningful grant-making initiatives.
- Qualifications: Strong admin skills, attention to detail, and a passion for philanthropy.
The predicted salary is between 26000 - 28000 £ per year.
We are seeking a part‑time Operations & Administration Assistant to support a small team administering five family grant‑making foundations. The role is office‑based in the City of London and part‑time (two days per week).
Key Responsibilities
- Financial administration: processing invoices for approval and payment, and supporting annual audits.
- Organising board meetings: diary management, arranging venues and virtual‑conference access, collating and distributing board papers.
- Managing communications: fielding and forwarding incoming messages.
- Supporting the Grants Manager with grant offers, payments, post‑grant reporting and maintaining the grants database.
- Ordering office supplies and supporting the relationship with the managed office provider.
- Other tasks as they arise.
Qualifications & Experience
- Strong administration, IT and organising skills.
- Experience processing invoices and payments.
- Excellent interpersonal and teamwork skills, strong attention to detail, and ability to manage varied workloads and meet deadlines.
- High integrity and motivation to make a difference through philanthropy.
- Experience or knowledge of grant‑making operations and database systems is desirable.
Location City of London
Hours Part‑time, 0.4 FTE (two days per week).
Remuneration £10,400 to £11,200 for two days per week (£26,000‑28,000 FTE), plus 10% pension.
Application Deadline 30 April 2026
How to apply Send a CV and a brief covering letter outlining your relevant experience and skills to office@schroderfoundation.com (no agencies).
Operations and Administration Assistant employer: ACF
Contact Detail:
ACF Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Operations and Administration Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the lookout for opportunities. You never know who might have a lead or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its values. Understand their mission in philanthropy and think about how your skills in administration and finance can contribute to their goals.
✨Tip Number 3
Practice your communication skills! Since managing communications is key in this role, make sure you can articulate your thoughts clearly and confidently during interviews.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Operations and Administration Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your relevant experience and skills that match the job description. We want to see how your background fits with our needs, so don’t be shy about showcasing your financial administration and organisational skills!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re passionate about philanthropy and how your skills can make a difference in our team. Keep it concise but impactful – we love a good story!
Show Off Your Attention to Detail: In this role, attention to detail is key. Make sure your application is free from typos and errors. We appreciate candidates who take the time to double-check their work, as it reflects the quality we strive for at StudySmarter.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep everything organised and ensures your application gets the attention it deserves. Plus, it’s super easy!
How to prepare for a job interview at ACF
✨Know Your Numbers
Since the role involves financial administration, brush up on your knowledge of processing invoices and payments. Be ready to discuss any relevant experience you have in this area, and maybe even prepare a few examples of how you've successfully managed similar tasks in the past.
✨Show Off Your Organisational Skills
This position requires strong organisational skills, so think about how you can demonstrate this during the interview. Prepare to talk about how you've managed diaries, arranged meetings, or handled multiple tasks at once. A specific example of a time you juggled various responsibilities will really impress them!
✨Communicate Clearly
As you'll be managing communications, it's crucial to show that you can communicate effectively. Practice articulating your thoughts clearly and concisely. You might even want to prepare a brief overview of how you would handle incoming messages or manage board papers to showcase your proactive approach.
✨Demonstrate Your Passion for Philanthropy
The role is all about making a difference through philanthropy, so make sure to express your motivation for wanting to work in this field. Share any relevant experiences or insights you have about grant-making operations, and let your passion shine through during the conversation!