Bid Writer & Marketing Coordinator

ACEDA is a growing engineering business delivering Fire & Security, Electrical & Instrumentation, and Network Infrastructure solutions to customers across the UK.

Our success is built on the expertise of our people, strong customer relationships and a commitment to delivering high-quality solutions. With ambitious plans for continued growth over the next two years, we are looking for talented people who want to grow with us, develop their careers and play an important role in our future.

We are seeking an enthusiastic and highly organised Bid Writer & Marketing Coordinator to join our team in Middlesbrough.

This is a varied role combining responsibility for coordinating the end-to-end bid and tender process with creating engaging marketing and business development content. You will play a key role in supporting ACEDA’s continued growth by identifying opportunities, preparing high-quality tender submissions and promoting our capabilities across a range of marketing channels.

Working closely with the Bid & Marketing Manager, estimators, operational teams and subject matter experts, you will help ensure our submissions are accurate, compelling and professionally presented, while supporting the development of our brand and reputation.

This is an excellent opportunity for someone who enjoys writing, organisation and working collaboratively across a business, with the chance to make a real contribution to ACEDA’s future.

This is an opportunity to take on a varied and important role within a growing engineering business, where your ideas, organisation and attention to detail can make a real difference.

You will:

• Coordinate tender opportunities from initial identification through to submission.
• Write and develop high-quality bid responses that showcase ACEDA’s capabilities, experience and value to customers.
• Work with colleagues across the business to gather technical, commercial and project information.
• Create engaging marketing content for our website, social media, newsletters and other communications.
• Help promote the company’s projects, successes, people and services.
• Contribute to improving our bid processes, maintaining accurate records and developing a library of supporting information.
• Support ACEDA’s growth by helping us identify opportunities and present compelling submissions to potential customers.

Key Responsibilities

• Monitor tender portals, frameworks and other sources to identify new business opportunities.
• Review tender documentation and identify submission requirements, deadlines and supporting evidence.
• Maintain and update the company Bid Record and opportunity pipeline.
• Record tender opportunities, expressions of interest, submission outcomes and relevant renewal dates.
• Coordinate the end-to-end bid process, ensuring submissions are completed accurately and on time.
• Draft, edit and proofread tender responses, ensuring they are clear, compliant and compelling.Liaise with operational teams, estimators and subject matter experts to gather technical, commercial and project information.
• Develop and maintain a library of standard bid content, case studies, CVs, policies and supporting evidence.
• Ensure submissions are professionally formatted, free from errors and compliant with client requirements.
• Coordinate tender clarifications and responses with clients and relevant internal stakeholders.
• Support customer questionnaires, PQQs, supplier accreditation submissions and framework applications.
• Assist with mobilisation activities following successful contract awards.
• Participate in lessons-learned reviews and identify opportunities to improve the bid process.

Marketing & Communications

• Create engaging content for the company website, social media platforms, newsletters and marketing campaigns.
• Develop project case studies, company success stories and award submissions.
• Assist with promotional literature, brochures, presentations and other marketing materials.
• Support company branding and wider marketing initiatives.
• Create internal communications, company announcements and updates.
• Maintain and update website content to ensure information remains accurate and engaging.
• Work with colleagues to gather project updates, photographs, customer feedback and information about company achievements.
• Support recruitment marketing and employer branding activities to help attract new talent.
• Assist with organising attendance at exhibitions, networking events and industry conferences where required.

Administration & Business Support

• Maintain accurate records within company management systems.
• Monitor framework opportunities, renewal dates and submission deadlines.
• Support ad-hoc business development activities as required.
• Help ensure bid and marketing materials remain current, consistent and aligned with company branding.
• Contribute to continuous improvement initiatives across the bid and marketing function.

What we’re looking for

We are keen to hear from candidates who enjoy writing, have excellent attention to detail and can manage competing priorities in a busy environment.

You may currently be working as a Bid Writer, Bid Coordinator, Proposal Writer, Tender Executive, Marketing Coordinator or in a similar role involving professional writing, tendering or communications.

You will ideally have:

• Excellent written communication, drafting and proofreading skills.
• Strong attention to detail and the ability to produce accurate, professional documents.
• Experience writing professional documents, reports, proposals or tender submissions.
• Excellent organisational and time-management skills.
• The ability to manage multiple deadlines and priorities simultaneously.
• Strong Microsoft Office skills, particularly Word, Excel and PowerPoint.
• Confident communication skills and the ability to work with colleagues across different teams.
• A proactive approach to gathering information, following up actions and meeting deadlines.
• The ability to work independently while contributing effectively as part of a team.
• A professional approach to handling confidential and commercially sensitive information.

It would be advantageous if you also have experience in some of the following areas:

• Previous experience in bid writing, proposal writing or tender coordination.
• Experience within engineering, construction, fire and security, electrical or network infrastructure.
• Marketing, communications, content creation or social media experience.
• Familiarity with public sector procurement processes.
• Experience working with tender portals, framework providers and procurement platforms.
• Knowledge of CRM, bid management or marketing systems.
• Experience developing case studies, presentations and supporting business development materials.
• An understanding of how to communicate technical services and information clearly to different audiences.
• CIM (Chartered Institute of Marketing) certification or a relevant marketing qualification.
• APMP (Association of Proposal Management Professionals) certification, or a willingness to work towards professional certification in bid and proposal management.

You’ll thrive at ACEDA if you are:

• Organised and proactive, with the ability to manage your workload and keep projects moving.
• A strong communicator, who can turn information from different sources into clear, engaging content.
• Detail-focused, with pride in producing accurate, high-quality work.
• Commercially aware, with an interest in understanding customer requirements and business opportunities.
• Collaborative, comfortable building relationships across different departments and working with subject matter experts.
• Self-motivated, able to take ownership of tasks and use initiative.
• Flexible and adaptable, willing to support different activities as the business develops.
• Positive and solutions-focused, with a genuine interest in contributing to a growing business.

What we offer

At ACEDA, we believe our people are our greatest strength. We want to create an environment where people feel valued, supported and able to develop their careers.

In return for your experience and commitment, you will have the opportunity to:

• Play an important role in supporting the company’s continued growth.
• Work on a varied mix of bids, tenders, marketing activities and business development projects.
• Develop your writing, marketing and commercial skills.
• Work closely with colleagues across different areas of the business.
• Contribute ideas and help improve the way we work.
• Build your experience within a growing engineering company with long-term career opportunities.

This is primarily an office-based position in Middlesbrough. Occasional travel may be required to attend client meetings, pre-bid meetings, contract mobilisation meetings, networking events, exhibitions and other industry events.

We offer a competitive salary and benefits package appropriate to the role and level of responsibility.

Please note: We can only accept applications from candidates who have the Right to Work in the UK.

ACEDA is committed to providing equal opportunities in employment and to creating an inclusive working environment where everyone is treated fairly and with respect. We do not discriminate against applicants or employees on the grounds of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, sexual orientation, or any other characteristic protected by law.

We are committed to ensuring that recruitment and selection decisions are based on skills, qualifications, experience, capability and suitability for the role. We welcome applications from all suitably qualified candidates and will make reasonable adjustments where appropriate to support candidates throughout the recruitment process.

If you haven’t heard from us within 7 working days, please accept that on this occasion your application has been unsuccessful.

By applying for this position, you consent to ACEDA processing and storing your personal data in accordance with our Privacy Policy. We may contact you regarding this application and other suitable opportunities. You can request removal of your data at any time by contacting recruitment@aceda.co.uk

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