At a Glance
- Tasks: Manage purchasing orders and provide admin support across the team.
- Company: Join a dynamic company with a focus on growth and collaboration.
- Benefits: Full-time hours, flexible schedule, and opportunities for professional development.
- Other info: Must have a driving licence due to location; great chance to learn and grow!
- Why this job: Gain valuable experience in administration while working with diverse teams.
- Qualifications: 2 years of admin experience and strong skills in Excel and Outlook.
The predicted salary is between 25000 - 32000 € per year.
This varied role primarily focuses on purchasing administration while also providing administrative support across the wider team. The successful candidate will be involved in a broad range of tasks, offering an excellent opportunity to learn and grow within the company.
Key Duties
- Processing internal and external purchase orders and maintaining accurate, up-to-date internal order tracking databases
- Daily management of multiple shared mailboxes
- Liaising with suppliers, Project Managers, and the Goods In department regarding order queries, deliveries, and updates
- Managing international deliveries, working closely with suppliers, couriers, and customs agents to ensure smooth delivery processes and accurate, compliant customs records
- Handling incoming calls, emails, and enquiries, responding promptly and professionally
- Setting up and amending new and existing job records
- Creating RAMS and Operation & Maintenance manuals for projects
- Providing flexible administrative support across the team and assisting with projects and wider business operations when required
The Ideal Candidate Will Have
- A minimum of 2 years previous administration experience (essential)
- Previous experience using Microsoft Excel and Outlook on a daily basis
- Strong administrative skills and excellent attention to detail
- A proactive approach and willingness to support other team members
- A confident and professional telephone manner
- The ability to manage changing priorities and a busy workload effectively
- Previous customs experience is preferred but not essential
Due to the location and limited public transport links to the village, a full driving licence and access to your own transport are essential for this role. This is a full time role, Monday - Friday, 8:30am - 5pm, however, slight variations to these hours will be considered for the right person.
Purchasing Administrator in Chelmsford employer: Ace Contracts
As a Purchasing Administrator at our company, you will be part of a dynamic team that values collaboration and professional growth. We offer a supportive work culture where your contributions are recognised, alongside opportunities for skill development and career advancement. Located in a picturesque village, we provide a unique working environment that fosters creativity and innovation, making us an excellent employer for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Purchasing Administrator in Chelmsford
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for a Purchasing Administrator role. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Familiarise yourself with their purchasing processes and any recent news. This will help you stand out and show that you're genuinely interested in the role.
✨Tip Number 3
Practice your responses to common interview questions, especially those related to administration and purchasing. We recommend doing mock interviews with friends or family to build your confidence and refine your answers.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Purchasing Administrator in Chelmsford
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your previous administration experience and any relevant skills, like using Microsoft Excel and Outlook. We want to see how your background fits with the Purchasing Administrator role!
Craft a Catchy Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're excited about this role and how you can contribute to our team. Keep it professional but let your personality show through.
Show Off Your Attention to Detail:In this role, attention to detail is key. Make sure your application is free from typos and errors. We appreciate candidates who take the time to double-check their work!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen to join our team!
How to prepare for a job interview at Ace Contracts
✨Know Your Stuff
Make sure you understand the key duties of a Purchasing Administrator. Brush up on your knowledge of purchase orders, supplier communication, and customs processes. Being able to discuss these topics confidently will show that you're serious about the role.
✨Excel at Excel
Since the job requires daily use of Microsoft Excel, it’s a good idea to showcase your skills during the interview. Prepare to discuss how you've used Excel in previous roles, perhaps by mentioning specific functions or tasks you've completed. If you can, bring examples of your work!
✨Be Ready for Scenarios
Expect situational questions that assess your ability to manage changing priorities and a busy workload. Think of examples from your past experience where you successfully juggled multiple tasks or resolved order queries efficiently. This will demonstrate your proactive approach.
✨Show Your Team Spirit
This role involves providing support across the team, so be prepared to talk about how you’ve collaborated with others in previous jobs. Highlight any experiences where you’ve helped colleagues or contributed to team projects, as this will reflect your willingness to support the wider business operations.
