At a Glance
- Tasks: Manage purchasing orders and provide admin support across the team.
- Company: Join a dynamic company with opportunities for growth and learning.
- Benefits: Full-time hours, flexible schedule, and a supportive work environment.
- Other info: Driving licence required due to location; great for those seeking career advancement.
- Why this job: Gain valuable experience in administration while working with diverse teams.
- Qualifications: 2 years of admin experience and strong skills in Excel and Outlook.
The predicted salary is between 25000 - 32000 € per year.
This varied role primarily focuses on purchasing administration while also providing administrative support across the wider team. The successful candidate will be involved in a broad range of tasks, offering an excellent opportunity to learn and grow within the company.
Key Duties
- Processing internal and external purchase orders and maintaining accurate, up-to-date internal order tracking databases
- Daily management of multiple shared mailboxes
- Liaising with suppliers, Project Managers, and the Goods In department regarding order queries, deliveries, and updates
- Managing international deliveries, working closely with suppliers, couriers, and customs agents to ensure smooth delivery processes and accurate, compliant customs records
- Handling incoming calls, emails, and enquiries, responding promptly and professionally
- Setting up and amending new and existing job records
- Creating RAMS and Operation & Maintenance manuals for projects
- Providing flexible administrative support across the team and assisting with projects and wider business operations when required
The Ideal Candidate Will Have
- A minimum of 2 years previous administration experience (essential)
- Previous experience using Microsoft Excel and Outlook on a daily basis
- Strong administrative skills and excellent attention to detail
- A proactive approach and willingness to support other team members
- A confident and professional telephone manner
- The ability to manage changing priorities and a busy workload effectively
- Previous customs experience is preferred but not essential
- Due to the location and limited public transport links to the village, a full driving licence and access to your own transport are essential for this role.
This is a full time role, Monday - Friday, 8:30am - 5pm, however, slight variations to these hours will be considered for the right person.
Purchasing Administrator in Basildon employer: Ace Contracts
As a Purchasing Administrator with us, you'll be part of a dynamic team that values collaboration and professional growth. Our supportive work culture encourages learning through diverse responsibilities, while our location offers a unique opportunity to thrive in a close-knit community. With flexible working hours and a focus on employee development, we are committed to providing a rewarding and meaningful career path for all our staff.
StudySmarter Expert Advice🤫
We think this is how you could land Purchasing Administrator in Basildon
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for a Purchasing Administrator role. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Familiarise yourself with their purchasing processes and be ready to discuss how your skills can help streamline their operations. Show them you’re not just another candidate!
✨Tip Number 3
Practice your phone manner! Since you'll be handling calls and emails, make sure you can communicate clearly and confidently. Consider doing mock calls with a friend to get comfortable before the real deal.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Purchasing Administrator in Basildon
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your previous administration experience and any relevant skills, like using Microsoft Excel and Outlook. We want to see how your background fits with the Purchasing Administrator role, so don’t be shy about showcasing your strengths!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re interested in the role and how your proactive approach can benefit our team. Remember, we love a confident and professional tone, so let your personality come through!
Show Off Your Attention to Detail:In this role, attention to detail is key. When you’re filling out your application, double-check for any typos or errors. We appreciate candidates who take the time to ensure everything is accurate and polished!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, you’ll get to see more about what we do at StudySmarter!
How to prepare for a job interview at Ace Contracts
✨Know Your Stuff
Make sure you understand the key duties of a Purchasing Administrator. Familiarise yourself with processing purchase orders, managing shared mailboxes, and liaising with suppliers. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Show Off Your Skills
Highlight your previous administration experience, especially with Microsoft Excel and Outlook. Be ready to discuss specific examples where you've demonstrated strong attention to detail and how you've managed changing priorities in a busy workload.
✨Be Proactive
During the interview, express your willingness to support team members and take on various tasks. Share instances where you've gone above and beyond in your previous roles, as this will demonstrate your proactive approach and adaptability.
✨Prepare for Questions
Think about potential questions related to customs processes and international deliveries, even if you don't have direct experience. Showing that you're willing to learn and adapt will impress the interviewers and highlight your commitment to the role.
