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- Tasks: Manage daily operations, finance, and IT for a children's therapy practice.
- Company: Ace Children's Occupational Therapy Ltd, a leading paediatric practice in Hampshire.
- Benefits: Competitive salary, 25 days leave, pension scheme, and flexible working hours.
- Why this job: Join a passionate team making a difference in children's lives while advancing your career.
- Qualifications: 5+ years in management, strong financial and IT skills, excellent communication.
- Other info: Opportunity for growth in a supportive and dynamic environment.
The predicted salary is between 35000 - 38000 £ per year.
Ace Children's Occupational Therapy Ltd is a well-established private paediatric practice based in North East Hampshire, providing assessment and intervention services for children and young people aged 2 to 25 years.
Following an internal promotion, we are now seeking an experienced Operations Manager to support the continued growth of the practice and oversee its day to day operational, financial and IT functions. This is a key role, working closely with the Practice Manager and senior leadership team to ensure the practice runs efficiently, compliantly and effectively.
About The RoleThe Operations Manager will take responsibility for the smooth running of the practice, with a particular focus on finance, IT and operational performance.
Key responsibilities- Managing the day to day activities and performance of the Operations and QA team
- Reviewing processes and identifying efficiencies to improve productivity and reduce costs
- Overseeing procurement and managing supplier relationships
- Managing company policies, procedures and facilities including health and safety
- Acting as the main point of contact for IT and telephony matters
- Managing system access, hardware, software and user permissions
- Liaising with external IT providers to resolve issues
- Supporting the rollout of new systems and upgrades
- Overseeing IT budgets, licences and information governance compliance
- Supporting budgets, P&L, cash flow and financial reporting
- Managing billing processes, utilisation targets and cost control
- Monitoring performance against financial targets and identifying improvement opportunities
- Managing recruitment, onboarding, appraisals and mandatory training
- Supporting staff wellbeing and promoting a positive workplace culture
- Acting as a key link between clinical and non‐clinical teams
- Ensuring regulatory and legal compliance including GDPR, DBS and professional standards
- Supporting audits, insurance requirements and complaint handling
- Contributing to business planning, development and growth initiatives
You will be an experienced operations or management professional with strong organisational, financial and IT skills, confident managing multiple priorities in a fast paced environment.
The successful candidate will ideally have:
- At least five years' experience in a management or supervisory role
- Strong understanding of basic accountancy including P&L, payroll and expenses
- Advanced IT skills including Microsoft 365 and Excel with experience using pivot tables
- Experience of managing teams, performance reviews and appraisals
- Excellent communication skills and attention to detail
- Ability to manage external suppliers and service providers effectively
- Experience within healthcare, private practice, SEN or working with local authorities and schools would be advantageous but is not essential.
A full UK driving licence and access to a vehicle are required as the clinic is not accessible via public transport.
Benefits- Salary of £35,000 to £38,000 depending on experience
- 25 days annual leave plus bank holidays
- Pension scheme
- Death in service benefit
- Health care and health insurance
- Office based role with home working available when required
- Flexible working hours between 8.30am and 5.30pm
Interested? Please apply with your latest CV.
Operations Manager in Crondall employer: Ace Children's Occupational Therapy Ltd
Contact Detail:
Ace Children's Occupational Therapy Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Operations Manager in Crondall
✨Tip Number 1
Network like a pro! Reach out to your connections in the healthcare and operations sectors. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching Ace Children’s Occupational Therapy Ltd. Understand their values, services, and recent developments. This will help you tailor your responses and show that you're genuinely interested in the role.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family. Focus on articulating your experience in managing teams and financial performance, as these are key aspects of the Operations Manager role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re keen on joining our team at Ace Children’s Occupational Therapy Ltd.
We think you need these skills to ace Operations Manager in Crondall
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Operations Manager role. Highlight your experience in managing teams, financial oversight, and IT skills. We want to see how your background aligns with what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team at Ace Children’s Occupational Therapy. Share specific examples of your achievements and how they relate to the responsibilities outlined in the job description.
Showcase Your Communication Skills: As an Operations Manager, communication is key. Make sure your application reflects your ability to communicate clearly and effectively. We love seeing candidates who can convey their thoughts in a structured and engaging way!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you get all the updates directly from us. Plus, it shows you're keen on joining our team!
How to prepare for a job interview at Ace Children's Occupational Therapy Ltd
✨Know Your Numbers
As an Operations Manager, you'll need to demonstrate your financial acumen. Brush up on key financial metrics like P&L, cash flow, and budgeting. Be ready to discuss how you've managed these in previous roles and any specific examples of cost-saving initiatives you've implemented.
✨Showcase Your IT Savvy
With a focus on IT functions, it's crucial to highlight your advanced skills in Microsoft 365 and Excel. Prepare to discuss any systems you've managed or upgraded, and be ready to explain how you’ve resolved IT issues in the past. This will show that you're not just familiar with technology but can leverage it for operational efficiency.
✨Demonstrate Leadership Skills
The role requires managing teams and performance reviews, so come prepared with examples of how you've successfully led teams in the past. Think about specific challenges you faced and how you motivated your team to overcome them. This will illustrate your ability to foster a positive workplace culture.
✨Understand the Practice's Mission
Research Ace Children's Occupational Therapy Ltd and understand their mission and values. Be ready to discuss how your experience aligns with their goals, especially in supporting children and young people. Showing genuine interest in their work will set you apart from other candidates.
