Job Description
Accounts Payable Assistant
We are looking for a proactive and organised Accounts Payable Assistant to join a busy Finance team. This is a great opportunity for someone with previous purchase ledger or accounts payable experience who enjoys working in a fast-paced environment and wants to develop their finance career.
Key Responsibilities
- Manage the Accounts Payable inbox, dealing with invoices and supplier queries promptly
- Process supplier invoices accurately through the invoice processing and approval system
- Set up and maintain supplier accounts, ensuring all required documentation is completed
- Liaise with managers and budget holders to resolve invoice queries and obtain approvals
- Communicate with suppliers and internal teams regarding invoice status, payment dates and account queries
- Complete monthly supplier statement reconciliations and investigate discrepancies
- Assist with the preparation and processing of weekly payment runs
- Set up supplier payments through online banking for authorisation
- Process employee expenses and company card transactions
- Monitor outstanding invoices and ensure payments are made within agreed terms
- Support month-end activities, including accruals, reconciliations and reporting
- Maintain accurate and up-to-date supplier records
- Assist with year-end audit requests and provide supporting documentation
- Ensure compliance with financial policies and internal controls
- Provide general support to the wider Finance team as required
Skills & Experience
- Previous experience in an Accounts Payable, Purchase Ledger or Finance Assistant role
- Good understanding of accounts payable and purchase ledger processes
- Strong attention to detail and a high level of accuracy
- Excellent organisation and time management skills
- Ability to prioritise workload and meet deadlines
- Confident communicator with the ability to liaise with suppliers and colleagues at all levels
- Good Microsoft Excel and Microsoft Office skills
- Experience using finance or invoice processing systems
What We’re Looking For
We’re looking for someone reliable, positive and proactive, with a genuine interest in finance. You’ll need to be comfortable working independently while also being a strong team player, with good problem-solving skills and a professional approach to dealing with suppliers and colleagues.
If you’re an experienced Accounts Payable professional looking for your next opportunity, we’d love to hear from you.
Accounts Payable in Welwyn Garden City employer: Accountancy Action
Join a dynamic and supportive team as a Banking / Finance Administrator, where your contributions will directly impact the financial health of the organisation. With a strong emphasis on employee growth, we offer robust training opportunities, flexible working arrangements, and a comprehensive benefits package including pension contributions and private healthcare. Our collaborative work culture fosters innovation and encourages you to thrive in a rewarding environment right in your local community.
