Executive Assistant in Wolverhampton

Executive Assistant (CEO & Director Support)

Location: Wolverhampton (On-site, with hybrid working considered for exceptional candidates)

Salary: £27,942 pro rata

Hours: 30+ hours per week (flexible and open to negotiation)

Contract: Fixed-term until 30th June 2027, with potential for a permanent position

Working Pattern: Monday to Friday, with flexibility to attend occasional evening meetings

About the Role

We are recruiting on behalf of a highly respected youth-focused charity for an experienced Executive Assistant to provide high-level support to the Chief Executive Officer and Director of Fundraising & Communications during a period of organisational change.

This is a pivotal role designed to ensure senior leaders can focus on strategic priorities, partnerships, fundraising activity, and organisational growth. The successful candidate will act as a trusted support partner, bringing structure, organisation, and efficiency to a fast-paced environment.

This is an excellent opportunity for a proactive and highly organised Executive Assistant who enjoys working closely with senior stakeholders, managing competing priorities, and helping an organisation operate at its very best.

Key ResponsibilitiesExecutive & Leadership Support

• Provide comprehensive day-to-day support to the CEO and Director of Fundraising & Communications.
• Manage complex diaries, schedules, and inboxes, ensuring effective prioritisation of time and commitments.
• Coordinate meetings, prepare agendas, circulate papers, and monitor actions.
• Support communication and information flow across the Senior Leadership Team.

Organisational Coordination

• Maintain oversight of key organisational priorities, projects, deadlines, and action plans.
• Track progress across strategic and operational initiatives.
• Help senior leaders manage competing priorities and remain focused on key objectives.
• Ensure tasks and projects are delivered efficiently and on schedule.

Governance & Board Support

• Coordinate Board and Committee meetings, including all related administration.
• Prepare meeting packs, reports, presentations, and supporting documentation.
• Attend meetings when required, including occasional evening sessions.
• Record actions and decisions, ensuring timely follow-up and communication with Trustees.

Administration & Operations

• Maintain accurate records, filing systems, and document management processes.
• Support the planning and logistics of meetings, events, visits, and organisational activities.
• Assist with recruitment coordination, onboarding, training administration, policy updates, and employee communications.
• Support initiatives relating to employee engagement, wellbeing, learning and development, and organisational culture.
• Provide administrative support that enables leaders to focus on strategic priorities.

Communications & Stakeholder Management

• Draft, edit, and format professional communications, reports, presentations, and correspondence.
• Act as a professional first point of contact for internal and external stakeholders where appropriate.
• Ensure clear, consistent, and timely communication across the organisation.
• Handle sensitive and confidential information with discretion and professionalism.

Fundraising & Communications Support

• Assist with the coordination of fundraising campaigns, events, and communications activity.
• Support donor and partner administration, reporting, and follow-up actions.
• Help ensure fundraising and communications priorities are effectively planned and organised.

About YouEssential Requirements

• Previous experience as an Executive Assistant, Personal Assistant, or Senior Administrator.
• Experience supporting senior executives or leadership teams within a complex environment.
• Excellent diary management, organisational, and prioritisation skills.
• Strong written and verbal communication skills.
• High levels of professionalism, discretion, and attention to detail.
• Experience supporting governance processes, board meetings, or senior committees.

Desirable

• Experience within the charity, non-profit, public sector, or youth services environment.
• Exposure to fundraising, partnerships, communications, or stakeholder engagement activities.

Skills & Competencies

• Exceptional organisational and time-management skills.
• Ability to anticipate needs and work proactively.
• Strong interpersonal and relationship-building abilities.
• Comfortable managing multiple priorities independently.
• Excellent attention to detail and problem-solving skills.
• Proficient in Microsoft Office, Teams, and SharePoint.
• Calm, flexible, and solutions-focused approach.
• Values-driven with a collaborative and positive attitude.

What's on Offer?

Salary of £37,256 FTE (£27,942+ actual salary)

Flexible working hours (30+ hours per week)

Potential hybrid working arrangement

Opportunity for a permanent role beyond June 2027

Meaningful role supporting a respected community organisation

Collaborative and supportive working environment

Opportunity to work closely with senior leaders and gain exposure to strategic decision-making