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- Tasks: Manage hotel finances, invoices, and support the Talent & Culture team.
- Company: Join ibis London Blackfriars, a welcoming and inclusive hospitality leader.
- Benefits: Competitive pay at £14.80 per hour and opportunities for growth.
- Other info: Diverse and inclusive workplace with a focus on personal development.
- Why this job: Be part of a dynamic team and shape the future of hospitality.
- Qualifications: Strong organisational skills and a passion for teamwork.
The predicted salary is between 30000 - 31000 £ per year.
We are looking for an enthusiastic Hotel Administrator to join our team at ibis London Blackfriars. Please note - this is a full-time position and you will be based at the hotel.
Our Hotel Administrator manages the Hotel Sales Ledger, Purchase Ledger, Banking, Commissions and Financial Reporting. To maximise Revenue through the Sales Ledger sent at confirmed rates, ensuring credit policy and debt collection procedures are respected to prevent risk of bad debt. To control credits, including receipt of payments & Accounts’ reconciliation, following the company guidelines for collection delay.
INVOICES- Ensure all invoices are accurately entered into the system
- Date, code & panel the invoices accordingly
- Dispatch the invoices to the HODs on daily basis
- Record and track the invoices which are authorised
- Scan the invoices before sending them to the accountant
- Request statements from suppliers and identify outstanding invoices, if required request copies and process for payment
- Promptly resolve queries from suppliers as/when received
- Ensure creditors are accurately paid within given time frames every month
- Ensure that all the invoices have been handed over to the HODs after the cut-off date. No invoices on your desk.
- 2 days before provisions due email excel doc to all HOD’s with list invoices not returned for payment on the invoice tracker (cc in email AGM)
- Provisions to be signed off by GM or AGM before sending them to the accountant
- Assist the Talent & Culture department with admin duties such as reference checks, training reports, set up for new starters, balancing for leavers and general filing, as well as any other reasonable request
- Order and Management of Stationary for the hotel
- Follow up all departments regarding full compliance to financial audit
- Any other reasonable request required by your Manager or GM
Salary: £14.80 per hour
Eligibility: The successful candidate must already have eligibility to work in the UK.
Ready to join our team? If you're excited about being part of a dynamic team, we’d love to hear from you!
Our commitment to Diversity & Inclusion: We are an inclusive company, and our ambition is to attract, recruit and promote diverse talent, creating an environment where everyone feels they belong.
Diversity & Inclusion for Accor means welcoming each and everyone and respecting their differences by giving priority only to qualities and skills in extending employment and development opportunities. Our ambition is to provide meaningful employment, a warm and welcoming culture, excellent working conditions and to promote the development of all people, including those with disabilities. Do not hesitate to let us know of any specific needs you may have so that we can take them into consideration.
Hotel Administrator (12-month maternity cover) in London employer: AccorHotel
Contact Detail:
AccorHotel Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Hotel Administrator (12-month maternity cover) in London
✨Tip Number 1
Network like a pro! Reach out to friends, family, or even former colleagues who might have connections in the hospitality industry. You never know who might have a lead on that perfect Hotel Administrator role!
✨Tip Number 2
Prepare for interviews by researching the company culture at ibis London Blackfriars. Understand their values and think about how your skills align with their mission. This will help you stand out as a candidate who truly gets what they’re all about.
✨Tip Number 3
Practice makes perfect! Get a friend to do mock interviews with you. Focus on common questions for hotel administration roles and be ready to showcase your organisational skills and attention to detail.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re genuinely interested in joining the ibis team and being part of their exciting journey.
We think you need these skills to ace Hotel Administrator (12-month maternity cover) in London
Some tips for your application 🫡
Be Yourself: When you're writing your application, let your personality shine through! We want to see the real you, so don’t be afraid to show your enthusiasm for the role and the company.
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your relevant experience and skills. Mention specific tasks from the job description that you’ve tackled before – it shows us you’re a great fit!
Keep It Clear and Concise: We appreciate clarity, so keep your application straightforward and to the point. Use bullet points where possible to make it easy for us to read and find the key information.
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at AccorHotel
✨Know Your Numbers
As a Hotel Administrator, you'll be dealing with financial reports and ledgers. Brush up on your financial terminology and be ready to discuss how you've managed similar tasks in the past. This shows you understand the role and can handle the responsibilities.
✨Show Your Enthusiasm
The job description highlights the importance of being enthusiastic. Make sure to express your excitement about the role and the company during the interview. Share why you want to work at ibis London Blackfriars and how you align with their values.
✨Prepare for Scenario Questions
Expect questions that ask how you'd handle specific situations, like resolving supplier queries or managing invoices. Think of examples from your previous experience where you successfully navigated similar challenges, and be ready to share them.
✨Ask Thoughtful Questions
At the end of the interview, have a few questions prepared. Ask about the team culture, opportunities for growth, or how they measure success in the role. This not only shows your interest but also helps you determine if the company is the right fit for you.