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- Tasks: Manage hotel finances, invoices, and support the team with admin duties.
- Company: Join ibis London Blackfriars, a welcoming and inclusive hospitality leader.
- Benefits: Earn £14.80 per hour with opportunities for growth and learning.
- Other info: Diverse and inclusive workplace where everyone feels they belong.
- Why this job: Be part of a dynamic team and shape the future of hospitality.
- Qualifications: Eligibility to work in the UK and a passion for teamwork.
The predicted salary is between 30000 - 31000 £ per year.
Why work for ibis London Blackfriars? We welcome you as you are! We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore limitless possibilities within the company. By joining us, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality. Do what you love, care for the world, dare to challenge the status quo!
We are looking for an enthusiastic Hotel Administrator to join our team at ibis London Blackfriars. This is a full‑time position based at the hotel.
ResponsibilitiesThe Hotel Administrator manages the Hotel Sales Ledger, Purchase Ledger, Banking, Commissions and Financial Reporting. The role maximises revenue through the Sales Ledger sent at confirmed rates, ensures credit policy and debt collection procedures are respected to prevent bad debt, and controls credits, including receipt of payments and account reconciliation, following the company guidelines for collection delay.
INVOICES- Ensure all invoices are accurately entered into the system
- Date, code & panel the invoices accordingly
- Dispatch the invoices to the HODs on a daily basis
- Record and track the invoices which are authorised
- Scan the invoices before sending them to the accountant
- Request statements from suppliers and identify outstanding invoices; request copies and process for payment if required
- Promptly resolve queries from suppliers as soon as received
- Ensure creditors are accurately paid within given time frames every month
- Ensure that all the invoices have been handed over to the HODs after the cut‑off date. No invoices on your desk.
- Two days before provisions are due, email an excel doc to all HODs with a list of invoices not returned for payment on the invoice tracker (cc in email AGM)
- Provisions to be signed off by GM or AGM before sending them to the accountant
- Assist the Talent & Culture department with admin duties such as reference checks, training reports, set up for new starters, balancing for leavers and general filing, as well as any other reasonable request
- Order and manage stationery for the hotel
- Follow up all departments regarding full compliance to financial audit
- Any other reasonable request required by your Manager or GM
£14.80 per hour
Eligibility: The successful candidate must already have eligibility to work in the UK.
Our commitment to Diversity & Inclusion: We are an inclusive company, and our ambition is to attract, recruit and promote diverse talent, creating an environment where everyone feels they belong. Diversity & Inclusion for Accor means welcoming each and everyone and respecting their differences by giving priority only to qualities and skills in extending employment and development opportunities. Our ambition is to provide meaningful employment, a warm and welcoming culture, excellent working conditions and to promote the development of all people, including those with disabilities. Do not hesitate to let us know of any specific needs you may have so that we can take them into consideration.
Hotel Administrator (12-month maternity cover) employer: AccorHotel
Contact Detail:
AccorHotel Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Hotel Administrator (12-month maternity cover)
✨Tip Number 1
Network like a pro! Reach out to friends, family, or even former colleagues who might have connections in the hospitality industry. You never know who might have a lead on that perfect Hotel Administrator role!
✨Tip Number 2
Prepare for those interviews! Research ibis London Blackfriars and think about how your skills can contribute to their mission. Show them you’re not just another candidate, but someone who truly cares about their values and goals.
✨Tip Number 3
Practice makes perfect! Get a friend to do mock interviews with you. This will help you feel more confident and articulate when discussing your experience and how it aligns with the Hotel Administrator position.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Hotel Administrator (12-month maternity cover)
Some tips for your application 🫡
Be Yourself!: When you're writing your application, let your personality shine through. We want to see the real you, so don’t be afraid to show your enthusiasm for the role and the company!
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your relevant experience and skills that match the Hotel Administrator role. We love seeing how your background aligns with what we do at ibis London Blackfriars.
Showcase Your Skills: Don’t forget to mention any specific skills or experiences that relate to managing financial reports, invoices, or admin tasks. We’re looking for someone who can hit the ground running, so make it clear how you can contribute!
Apply Through Our Website: For the best chance of success, make sure to apply directly through our website. It’s the easiest way for us to receive your application and get to know you better!
How to prepare for a job interview at AccorHotel
✨Know Your Numbers
As a Hotel Administrator, you'll be dealing with financial reports and invoices. Brush up on your financial terminology and be ready to discuss how you’ve managed budgets or reconciled accounts in the past. This shows you’re not just familiar with the role but also confident in handling the numbers.
✨Show Your Enthusiasm
The job description highlights the importance of enthusiasm and a willingness to learn. Be sure to express your passion for hospitality and how you can contribute to the team at ibis London Blackfriars. Share examples of how you've gone above and beyond in previous roles.
✨Prepare for Scenario Questions
Expect questions that ask how you would handle specific situations, like resolving supplier queries or managing tight deadlines. Think of examples from your past experiences where you successfully navigated similar challenges, and be ready to share them.
✨Emphasise Teamwork and Communication
Since the role involves working closely with various departments, highlight your teamwork and communication skills. Prepare to discuss how you’ve collaborated with others in previous jobs, especially in administrative tasks or financial processes, to ensure smooth operations.