Airline Scheduling & Hotel Planning Specialist

API is seeking a seasoned professional to join our company in the role of Planning Specialist. The Planning Specialist's goal is to correctly process our airline and rail partners’ schedules in our system ACES.

Essential Functions

• Ensure airline planning files are transferred into API’s ACES system during the expected time.
• Meet timelines for delivery of completed schedules.
• Plan and develop airlines monthly bid period hotel and ground transportation schedules.
• Comply with airline requirements as negotiated in hotel contracts.
• Ensure airline business rules are adhered to during hotel assignments, requiring a detailed review of the schedules and reports.
• Release the hotel and ground transportation schedules to the suppliers using the API supplier website.
• Update ACES system with hotel contract information.
• Perform audit of ACES system to ensure accuracy of data.
• Work with Account Management and Operations team to ensure airline rooming requirements are managed on a monthly basis.
• Communicate with airline representatives to ensure accuracy of planning schedules.
• Maintain close working relationships with internal and external clients.
• Work closely with the Account Management team to ensure client needs are met at all times.

Required skills:

• Minimum 1 year in operations or airline crew scheduling experience is preferred.
• Hotel or Airline background will be an asset.
• Computer skills, with an emphasis on Microsoft Office.
• Ability to effectively manage workload in a fast-paced atmosphere.
• Attention to detail and the ability to produce high quality work is a must.
• Exceptional verbal and written communication skills.
• Flexible to work after hours based on business demand.

Work Environment

This position operates in a professional office environment. This role routinely uses standard office equipment such as computers and phones.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand, walk; use hands to finger, handle or feel; and reach with hands and arms.

Position Type and Expected Hours of Work

This is a full-time position. Days and hours of work are Monday through Friday, normal core business hours and two weekend days per month. If working a weekend shift, team members will have a day off during the week.

Travel

This position requires minimal travel.

Preferred Education and Experience

Bi-lingual is a plus.

Who We Are

API is the global leader for crew accommodation solutions, and we are changing the way businesses manage travel. Our technology platform streamlines the entire crew planning process, making day-to-day operations more efficient and elevating the crew layover experience. API’s proprietary technology, mobile solutions and our experienced team are positioned to offer our clients a complete, end-to-end platform that integrates seamlessly into their process. We are looking for dynamic, creative, and tech-savvy individuals to join our team. If you are passionate about hard work, providing impeccable service, technology, and solutions to our clients then API may be a great fit for you!

Other Duties

Duties, responsibilities and activities may change at any time according to business needs.

AAP/EEO Statement

Accommodations Plus International is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, alienage or national origin, ancestry, citizenship status, age, disability or handicap, sex, marital status, veteran status, sexual orientation, genetic information, arrest record, or any other characteristic protected by applicable federal, state or local laws. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment.