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- Tasks: Support a dynamic team with admin duties like answering calls, processing timesheets, and creating reports.
- Company: Join a vibrant recruitment firm known for its fun atmosphere and supportive culture.
- Benefits: Enjoy a detailed training plan, flexible hours, and a lively team room with games and refreshments.
- Why this job: This role offers personal development in a friendly environment where your contributions truly matter.
- Qualifications: Looking for positive, eager learners with a knack for Microsoft Office and attention to detail.
- Other info: Located in Ocean Village, just a short walk from public transport.
We are seeking an Apprentice to undertake business administration duties to support a team of over 50 recruitment consultants and the management team.
Duties and Responsibilities
- Answer the phones and take messages
- Process timesheets
- Book staff reviews in the diary and process completed forms
- Ensure staff HR files are kept up to date (sickness, holiday etc).
- Set up IT and phones for new starters as well as print off starter forms. Sending starter forms to the accountant.
- Create invoices from placements forms & chase for payment if not paid on time.
- Keep the billing spreadsheets up to date
- Creating E-shots for marketing purposes
- Check and chase timesheets for temps and contractors
- Add clients & candidates to the database
- Create KPI reports for the business.
- Monitoring and ordering office supplies
- Any other administrative duties as required, as part of continued development
Why join us
- A detailed training plan to make you thrive with tons of personal development thrown in.
- Buzzing working environment. We work hard but keep a fun and friendly atmosphere.
- We have a team room which has a drinks/beer fridge, pool table, football table, darts and golf.
Who are we looking for
- Someone positive, bright and friendly.
- Eager to learn
- Able to think on your feet and problem solve mixed with a resilient nature.
- Understand how to use Microsoft products outlook, word and excel.
- A good eye for detail.
Job Details
- 40 hours per week – flexible across Monday – Friday
- Based in Ocean Village Southampton
- 35 minutes’ walk from Southampton Central Station (or 15 minutes on a bus)
- 20 minutes’ walk from Woolston Station (or 5 minutes on a bus)
Apprentice Business Administrator employer: Access Talent Group
Contact Detail:
Access Talent Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Apprentice Business Administrator
✨Tip Number 1
Familiarise yourself with the key responsibilities listed in the job description. Understanding tasks like processing timesheets and managing HR files will help you demonstrate your readiness for the role during any discussions.
✨Tip Number 2
Showcase your familiarity with Microsoft products, especially Excel and Word. You might want to brush up on creating spreadsheets or documents, as these skills are crucial for the administrative tasks you'll be handling.
✨Tip Number 3
Prepare to discuss your problem-solving abilities. Think of examples from your past experiences where you've had to think on your feet or overcome challenges, as this is a quality we value highly.
✨Tip Number 4
Emphasise your positive attitude and eagerness to learn. We’re looking for someone who fits well into our friendly environment, so be ready to share how you contribute to a positive team dynamic.
We think you need these skills to ace Apprentice Business Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant skills and experiences that align with the duties listed in the job description. Emphasise any previous administrative roles or customer service experience.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific reasons why you want to join their team and how you can contribute positively to their working environment.
Highlight Relevant Skills: In your application, focus on skills such as attention to detail, problem-solving, and proficiency in Microsoft Office products. Provide examples of how you've demonstrated these skills in past experiences.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism.
How to prepare for a job interview at Access Talent Group
✨Show Your Enthusiasm
Make sure to express your excitement about the role and the company. A positive attitude can go a long way in making a great impression, especially in a vibrant work environment like this one.
✨Demonstrate Your Organisational Skills
Since the role involves various administrative tasks, be prepared to discuss how you stay organised. Share examples of how you've managed multiple responsibilities in the past, whether in school or previous jobs.
✨Familiarise Yourself with Microsoft Products
As the job requires knowledge of Microsoft Outlook, Word, and Excel, brush up on these tools before the interview. Be ready to discuss any relevant experience you have using them, as well as how you can leverage them in this role.
✨Prepare Questions for the Interviewers
Think of insightful questions to ask about the team, the training plan, and the company culture. This shows that you're genuinely interested in the position and helps you determine if it's the right fit for you.
