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For Companies At a Glance
- Tasks: Manage office operations, support teams, and organise events for a dynamic workplace.
- Company: Join Access Infinity, a fast-growing leader in pharma market access solutions.
- Benefits: Enjoy private health insurance, flexible working, and a competitive salary.
- Why this job: Be part of a supportive team and make a real impact in the pharma industry.
- Qualifications: Experience in administration, strong communication skills, and proficiency in MS Office.
- Other info: Great opportunities for growth in a collaborative environment.
The predicted salary is between 36000 - 60000 £ per year.
Location: London, United Kingdom (flexible working arrangements).
About Access Infinity
Access Infinity is a global, rapidly growing, pricing and market access business combining category-defining Digital/AI Solutions and expert Consultancy Services to help the world’s largest pharma and biotech companies bring their products to market. We have offices in London, Manchester and Hyderabad and are experiencing rapid growth as we continue to transform and simplify market access for pharmaceutical organisations globally. Our clients include the most influential names in pharma including GSK, Lilly, BMS, Astra Zeneca, Johnson & Johnson, Pfizer, and Amgen.
The role
We are seeking a highly motivated candidate for the Office Administrator role who will oversee administrative tasks, support various departments, and ensure our workplace remains organized and productive. This role requires strong organisational skills, excellent communication, and a proactive attitude.
Responsibilities
Office Management:
- Ensure the office runs smoothly day-to-day
- Keep the office tidy and organized
- Order office supplies and snacks/drinks for team events
- Liaise with office space providers when issues arise
Travel & Accommodation:
- Book hotels for conferences, events, and team visits to London
- Assist with travel arrangements for staff
Events & Socials:
- Organise company offsites and the annual Christmas party (travel, accommodation, dietary needs, etc.)
- Support the Social Committee with regular team events
- Handle bookings, deposits, and event logistics
Equipment Management:
- Keep track of all office and employee equipment
- Arrange repairs or replacements as needed
- Prepare offer letters and employment contracts
- Set up equipment and office access
- Add new joiners to payroll, HR systems, and time tracking tools
- Monitor probation periods and take necessary follow-up actions
Employee Support & HR Admin:
- Respond to staff queries (e.g. laptop issues, leave requests, proof of employment letters)
- Maintain up-to-date HR records and systems
- Run monthly leave reports and manage carry-over process
- Prepare official letters (e.g. promotions, salary increases, end of probation)
- Support performance review processes
Health Insurance:
- Manage health insurance enrolment, renewals, and employee changes
- Support staff with insurance-related queries
Client & Internal Surveys:
- Send post-project surveys to clients and compile feedback
Finance & Payments:
- Process 5–50 payments per week
- Manage expense claims and reimbursement system
- Track payment requests and resolve any payment issues
General Support:
- Provide admin support to all team members—from partners to new joiners—as needed
About you
- Welcome experience in an administrative or office management role
- Proficiency in MS Office Suite (Word, Excel, Outlook)
- Excellent written and verbal communication skills
- Strong attention to detail and organizational skills
- Ability to multitask and prioritise tasks effectively
- Positive attitude and professional demeanour
What we offer
- Private health insurance
- Opportunities for growth and development
- Supportive and collaborative work environment
- Flexible Working: Hybrid working with offices in London and Manchester
- Competitive Salary: A package that reflects your experience, skills and location
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Office Administrator employer: Access Infinity
Contact Detail:
Access Infinity Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator
✨Tip Number 1
Network like a pro! Reach out to people in your industry on LinkedIn or at events. A friendly chat can lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and role. Know their values and how you can contribute. This shows you’re genuinely interested and ready to hit the ground running!
✨Tip Number 3
Practice common interview questions with a mate. The more comfortable you are, the better you’ll come across. Plus, it’s a great way to get feedback on your answers.
✨Tip Number 4
Don’t forget to follow up after interviews! A quick thank-you email can keep you fresh in their minds and show your enthusiasm for the role. And remember, apply through our website for the best chance!
We think you need these skills to ace Office Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Office Administrator role. Highlight your organisational skills and any relevant experience in office management. We want to see how you can bring your unique flair to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to showcase your communication skills and proactive attitude. Tell us why you're excited about joining Access Infinity and how you can contribute to our vibrant workplace.
Show Off Your Skills: Don’t forget to mention your proficiency in MS Office Suite and any other tools you’re familiar with. We love candidates who can hit the ground running, so let us know how you can support our team from day one!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s the best way for us to keep track of your application and ensure you don’t miss out on this exciting opportunity!
How to prepare for a job interview at Access Infinity
✨Know the Company Inside Out
Before your interview, take some time to research Access Infinity. Understand their services, clients, and recent news. This will not only help you answer questions more effectively but also show your genuine interest in the role.
✨Showcase Your Organisational Skills
As an Office Administrator, strong organisational skills are key. Prepare examples from your past experiences where you successfully managed multiple tasks or improved office efficiency. Be ready to discuss how you keep things tidy and organised.
✨Communicate Clearly and Confidently
Excellent communication is crucial for this role. Practice articulating your thoughts clearly and confidently. You might want to prepare answers to common interview questions, focusing on how you can support various departments and handle staff queries.
✨Ask Thoughtful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, upcoming projects, or how success is measured in the Office Administrator role. This shows that you’re engaged and thinking about how you can contribute.
