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- Tasks: Coordinate academic records, manage team tasks, and prepare academics for client meetings.
- Company: Join a dynamic team in London focused on academic excellence and client satisfaction.
- Benefits: Enjoy hybrid work options and the chance to develop your skills in a supportive environment.
- Why this job: Make a real impact in education while working with talented individuals in a collaborative culture.
- Qualifications: Must be a native English speaker with a Master's degree from a top 50 university.
- Other info: Flexible hours available; perfect for students seeking practical experience.
The predicted salary is between 36000 - 60000 £ per year.
Full-time/Part-time/Internship | Academic | London, United Kingdom (Hybrid)
Job Description
An academic coordinator typically has a wide range of responsibilities, which can include:
- Organisation of allocating academic searching for team members
- Ensuring academic record searching is updated
- Ensuring academic team update their record information
- Informing client team when academics are found
- Doing pre-meetings with academics to prepare them for the client situation
- Ensuring contracts are finalised for academics (Academic Director can help here)
- Communicating with HR to make timesheets for new academics
- Receive academic requests from client team and liaise with them
- Conduct and allocate interviews
- Academic guiding consulting with clients
- Create tables on Excel which tracks how well people do to find academics (e.g., how many academics found by person, by subject, average days to find academics, success rate. Display these by person and by team on average.)
- Coordinate with Academic Director to manage the team
- Train new academic team
- Use software like Notion to track completed tasks and goals
- Be aware of all client cases and how academics are performing. Be able to report on current active cases and which academics are dealing with them, and how they are doing (from academic perspective, not client perspective)
- Create system for rating the performance of tutor
- Dealing with issues presented in the academic team (e.g., dealing with cases which are time-sensitive)
Requirements
- Must be native English speaker
- Education: Masters (2.1 or above) in any subject from top 50 universities (QS 2023)
- Time management and organisational skills
- Demonstrated skills with standard computer software packages and/or basic data management software
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Academic Coordinator employer: Academiaone
Contact Detail:
Academiaone Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Academic Coordinator
✨Tip Number 1
Familiarize yourself with the academic landscape in London. Understanding the local universities and their programs can give you an edge when discussing potential candidates with clients.
✨Tip Number 2
Brush up on your Excel skills, especially in creating tracking tables. Being able to demonstrate your proficiency in data management during the interview will show that you're ready to handle the responsibilities of the role.
✨Tip Number 3
Practice your communication skills, as you'll need to liaise with both academics and clients. Being able to convey information clearly and effectively will be crucial in this role.
✨Tip Number 4
Get comfortable using project management tools like Notion. Familiarity with these platforms can help you stand out, as they are essential for tracking tasks and managing team performance.
We think you need these skills to ace Academic Coordinator
Some tips for your application 🫡
Understand the Role: Take time to thoroughly read the job description for the Academic Coordinator position. Understand the key responsibilities and requirements, and think about how your skills and experiences align with them.
Tailor Your CV: Customize your CV to highlight relevant experience in academic coordination, data management, and communication. Use specific examples that demonstrate your organizational skills and ability to work with teams.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for education and your understanding of the role. Mention your educational background and any relevant experience that makes you a strong candidate for this position.
Highlight Technical Skills: Since the role requires proficiency in software like Notion and Excel, make sure to mention your experience with these tools. Provide examples of how you've used them in previous roles to manage tasks or track performance.
How to prepare for a job interview at Academiaone
✨Showcase Your Organizational Skills
As an Academic Coordinator, you'll need to demonstrate strong time management and organizational skills. Prepare examples from your past experiences where you successfully managed multiple tasks or projects simultaneously.
✨Familiarize Yourself with Relevant Software
Since the role involves using software like Notion and Excel for tracking tasks and performance, make sure you're comfortable discussing your experience with these tools. If you have specific examples of how you've used them effectively, share those during the interview.
✨Understand the Academic Landscape
Research the current trends in academia and be prepared to discuss how they might impact the role. Showing that you are informed about the academic environment will demonstrate your commitment and understanding of the position.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities, especially regarding time-sensitive issues within the academic team. Think of scenarios where you've had to make quick decisions or manage urgent requests, and be ready to explain your thought process.
