At a Glance
- Tasks: Support our CEO with scheduling, meetings, and project management in a dynamic environment.
- Company: Join Academia, a rapidly growing tech company transforming IT services.
- Benefits: Enjoy flexible hours, gym contributions, increased leave, and wellbeing days.
- Other info: Opportunity for career growth in a supportive and innovative culture.
- Why this job: Be part of a successful team and make a real impact on exciting projects.
- Qualifications: Strong organisational skills and proficiency in Microsoft Office required.
The predicted salary is between 30000 - 40000 £ per year.
An exciting opportunity has become available for a Personal Assistant to provide direct support to our CEO. This is a part time opportunity on a FTC for a period of nine (9) months providing maternity cover, offering an immediate start to ensure a smooth handover. The successful candidate will be required to work three (3) or four (4) full days per week, this role offers a combination of both hybrid and office-based working between various sites located within the Beaconsfield, Hemel Hempstead and the Amersham area.
The CEO is fully engaged with running a number of successful growing businesses and works closely with the Board of Directors across these organisations. With the continuous growth of the businesses, the support is needed from a Personal Assistant to help manage the time and priorities, which in return will support the CEO with time to focus on high level activities that will drive the businesses onwards.
To assist in that goal, we are looking to recruit a Personal Assistant who will coordinate and assist our CEO where needed. This role would suit an individual who enjoys the challenges of working hard in a fast-paced, dynamic environment. This opportunity would suit someone who enjoys a varied role but is dynamic, engaging and highly efficient.
Key Responsibilities:
- Organising meetings, preparing agendas, taking and distributing minutes as and when needed and ensuring follow up actions are completed.
- Maintaining diaries and emails, including scheduling meetings and drafting email content.
- Travel arrangements and insurance.
- General administrative tasks.
- Upkeep of vehicle management including servicing and insurance.
- Organising events including overseas business trips and large corporate company events and conferences, overseeing to ensure a smooth and successful delivery, whilst monitoring and maintaining the event budget.
- Management of ad-hoc projects, requiring the ability to work closely on high-profile, largely confidential, projects.
- Supporting the CEO with producing documents, briefing papers, reports and presentations.
- Ad hoc requests and assistance as needed.
Key Skills:
- Highly Computer Literate (Microsoft Word, Excel, PowerPoint).
- Strong personal planning and work organisation skills.
- Professional telephone manner, both incoming and outbound.
- Exceptional standards in quality of work and total discretion relating to sensitive information.
- Conscientious, productive and efficient.
- Sound judgement in performing work tasks.
- Ability to originate, implement and execute new ideas; takes initiative.
- Enjoys working closely with others in often very pressurised situations.
Benefits include:
- Gym membership contribution.
- Health Cash Plan.
- Increased annual leave with length of service.
- Free annual leave on your birthday.
- Length of service bonus.
- Flexible working hours.
- Hybrid working.
- Free Will Writing service.
- Life Insurance.
- Wellbeing Days.
- ... And so much more!
Why Academia? Academia is an innovative and rapidly expanding technology company on a mission to transform IT services for large public and private sector customers. We’re not just a supplier; we’re a trusted partner for thousands of clients. Our ethos is simple, if we can provide great technology and make it work, we will empower our customers to optimise their investment in technology. Your IT success is our business.
Building a strong reputation over 20 years as a top-tier provider of IT solutions and services, the company has sustained double-digit growth, with revenues exceeding £170 million in FY25. We have picked up prestigious industry awards along the way, including the highly prized CRN reseller of the year award. Backed by Strive Capital, which has provided strong financial and strategic support since 2020, Academia is well-equipped to continue expanding into new areas.
Our dedicated lifecycle division, launched to meet the growing demand for sustainable IT solutions, reinforces our commitment to reducing environmental impact while supporting the full lifecycle of our technology. Our culture is built on teamwork, innovation, integrity, ambition, and a commitment to delivering excellent customer service. With ambitious growth plans and a supportive, collaborative environment, Academia is a fantastic place for professionals eager to make an impact. Join us and become part of one of the UK’s most exciting tech success stories.
Remote Personal Assistant to CEO (FTC) in Belfast employer: Academia Ltd t/a Smartdesc
Academia is an exceptional employer that fosters a dynamic and collaborative work culture, offering flexible working hours and a hybrid model that allows for a healthy work-life balance. With a strong commitment to employee growth, the company provides numerous benefits including gym membership contributions, health cash plans, and increased annual leave with length of service, making it an attractive place for professionals looking to thrive in a fast-paced environment while contributing to meaningful projects.
Contact Details:
Academia Ltd t/a Smartdesc Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Remote Personal Assistant to CEO (FTC) in Belfast
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the lookout for a Personal Assistant role. You never know who might have the inside scoop on opportunities that aren't advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Familiarise yourself with their projects and values, so you can show how you align with their mission and how you can support the CEO effectively.
✨Tip Number 3
Practice your organisational skills! Since this role is all about managing time and priorities, consider setting up mock scenarios where you have to juggle multiple tasks. This will help you demonstrate your efficiency during interviews.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive and engaged with our brand.
We think you need these skills to ace Remote Personal Assistant to CEO (FTC) in Belfast
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight your skills that match the job description. We want to see how your experience aligns with the role of Personal Assistant to our CEO, so don’t hold back on showcasing your organisational prowess!
Showcase Your Tech Skills:Since we’re looking for someone who’s highly computer literate, be sure to mention your proficiency in Microsoft Word, Excel, and PowerPoint. If you’ve got any other tech skills up your sleeve, let us know – we love a candidate who can bring extra value!
Be Professional Yet Engaging:When writing your application, strike a balance between professionalism and personality. We appreciate candidates who can communicate effectively while also showing their unique flair. Remember, you’ll be supporting our CEO, so a polished tone is key!
Apply Through Our Website:We encourage you to submit your application through our website for a smoother process. It’s the best way for us to receive your details and ensures you’re considered for this exciting opportunity. Don’t miss out – apply today!
How to prepare for a job interview at Academia Ltd t/a Smartdesc
✨Know Your CEO's Style
Before the interview, do some research on the CEO's working style and preferences. Understanding how they like to communicate and organise their time will help you tailor your responses and show that you're the right fit for their dynamic environment.
✨Showcase Your Organisational Skills
Be prepared to discuss specific examples of how you've successfully managed multiple tasks or projects in the past. Highlight your ability to prioritise and stay organised, as this role requires juggling various responsibilities while supporting the CEO.
✨Demonstrate Discretion and Professionalism
Since you'll be handling sensitive information, it's crucial to convey your understanding of confidentiality. Share experiences where you've had to maintain discretion and professionalism, especially in high-pressure situations.
✨Prepare for Scenario Questions
Expect questions that assess how you'd handle real-life scenarios, such as scheduling conflicts or last-minute changes. Practise your responses to these types of questions, showcasing your problem-solving skills and adaptability in a fast-paced environment.
