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- Tasks: Join our finance team as an Accounts Payable Clerk, processing invoices and resolving discrepancies.
- Company: Academia is a leading tech company transforming IT services for public and private sectors.
- Benefits: Enjoy hybrid working options, a supportive culture, and potential for permanent employment.
- Why this job: Be part of a dynamic team in a fast-paced environment with opportunities for growth.
- Qualifications: Previous experience in Accounts Payable, strong numeracy skills, and proficiency in Microsoft Office required.
- Other info: This role offers maternity cover with the chance to secure a permanent position.
The predicted salary is between 30000 - 42000 £ per year.
Accounts Payable Clerk / Accounts Assistant
Based: Hemel Hempstead, with hybrid working
Type: Full-time, 12-month contract
Eligibility: You must be eligible to work in the UK
Academia is seeking an Accounts Payable Clerk/ Accounts Assistant to join our dedicated and passionate Finance team. This is a full-time position providing maternity cover for a twelve-month period, with the potential to become a permanent role at the end of that period.
The role will be based at our headquarters in our Hemel Hempstead office. The role will primarily be working in an Accounts Payable team of 3 but will provide support to a wider Finance team of 11 on an as-needed basis. The finance team are primarily based in the UK.
This is a hybrid role, with up to 2 days a week working from home (at management discretion).
The ideal candidate will have previous experience working as an Accounts Payable clerk in a B2B environment.
This is an exciting opportunity for an individual who enjoys working within a dynamic business and is analytical and able to resolve problems. They will be liaising with internal teams and external customers to ensure supplier invoices are paid on time, and the finance team as a whole, functions effectively.
This is a high-volume, fast-paced environment and the successful applicant will be expected to hit the ground running.
You will be responsible for:
Accounts Payable Clerk
The successful candidate will be responsible for the day-to-day processing of purchase invoices including reviewing, verifying and matching purchase orders to supplier invoices. You will take ownership of several key accounts and resolve any discrepancies and issues with these suppliers, as well as being able to work as a team to manage the remaining supplier accounts.
Some of the Accounts Payable duties and responsibilities include:
- Preparing supplier payments
- Performing credit card analysis
- Processing expense payment runs
- Reconciling supplier statements
You will need to work well as part of a team and will share responsibility for dealing with finance-related tickets, answering calls as well as other administrative duties.
Accounts Assistant
As a member of the wider finance team, you may be asked to help in other areas of finance from time to time. This could include administrative tasks, helping with our Credit Control function, supporting senior finance managers or ad-hoc duties.
Key Skills & Experience:
- A keen eye for detail
- Excellent communicator
- Strong numeracy skills
- Ability to work under pressure and to tight deadlines
- Strong work ethic and ability to manage multiple and conflicting deadlines
- Capability of working in a team as well as individually
- Strong grasp of Microsoft Office (especially Excel, including V Lookups) and the ability to learn how to use various finance systems (including Epicor and Xero)
- Good problem-solving skills
- An understanding of Accounts Receivable and how this function works alongside Accounts Payable
Why Academia?
Academia is an innovative and rapidly expanding technology company on a mission to transform IT services for large public and private sector customers. We’re not just a supplier; we’re a trusted partner for thousands of clients.
Our ethos is simple, if we can provide great technology and make it work, we will empower our customers to optimise their investment in technology. Your IT success is our business.
Building a strong reputation over 20 years as a top-tier provider of IT solutions and services, the company has sustained double-digit growth, with revenues exceeding £150 million in FY24. We have picked up prestigious industry awards along the way, including the highly prized CRN reseller of the year award.
Backed by Strive Capital, which has provided strong financial and strategic support since 2020, Academia is well-equipped to continue expanding into new areas. Our dedicated lifecycle division, launched to meet the growing demand for sustainable IT solutions, reinforces our commitment to reducing environmental impact while supporting the full lifecycle of our technology.
Our culture is built on teamwork, innovation, integrity, ambition, and a commitment to delivering excellent customer service. With ambitious growth plans and a supportive, collaborative environment, Academia is a fantastic place for professionals eager to make an impact. Join us and become part of one of the UK’s most exciting tech success stories.
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Accounts Payable Clerk / Accounts Assistant employer: Academia Ltd t/a Smartdesc
Contact Detail:
Academia Ltd t/a Smartdesc Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Accounts Payable Clerk / Accounts Assistant
✨Tip Number 1
Familiarise yourself with the specific finance systems mentioned in the job description, like Epicor and Xero. Having a basic understanding of these platforms can give you an edge during the interview.
✨Tip Number 2
Brush up on your Excel skills, especially V Lookups, as they are crucial for the role. Consider doing a quick online course or tutorial to ensure you're confident in using these functions.
✨Tip Number 3
Prepare examples from your previous experience that demonstrate your problem-solving skills and ability to work under pressure. This will help you showcase your fit for the fast-paced environment at Academia.
✨Tip Number 4
Research Academia's culture and values, focusing on teamwork and customer service. Be ready to discuss how your personal values align with theirs during the interview to show you're a great cultural fit.
We think you need these skills to ace Accounts Payable Clerk / Accounts Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in accounts payable or similar roles. Emphasise your skills in processing invoices, reconciling statements, and using finance systems like Epicor or Xero.
Craft a Strong Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific experiences that demonstrate your problem-solving skills and ability to work under pressure in a fast-paced environment.
Highlight Key Skills: In your application, clearly outline your key skills such as attention to detail, strong numeracy, and communication abilities. Relate these skills to the job description to show you are a perfect fit for the team.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your professionalism and attention to detail, which is crucial for an accounts payable role.
How to prepare for a job interview at Academia Ltd t/a Smartdesc
✨Know Your Numbers
As an Accounts Payable Clerk, you'll be dealing with numbers all day. Brush up on your numeracy skills and be prepared to discuss how you've handled financial data in previous roles. Highlight any experience you have with Excel, especially V Lookups, as this will be crucial.
✨Demonstrate Team Spirit
This role requires collaboration within a small team and the wider finance department. Be ready to share examples of how you've worked effectively in a team setting, resolved conflicts, or supported colleagues in achieving common goals.
✨Showcase Problem-Solving Skills
The ability to resolve discrepancies and issues with suppliers is key. Prepare to discuss specific instances where you've successfully identified and solved problems in your previous roles, particularly in high-pressure situations.
✨Understand the Bigger Picture
While the focus is on Accounts Payable, having a grasp of how Accounts Receivable functions alongside it can set you apart. Familiarise yourself with the basics of both areas and be ready to discuss how they interconnect during your interview.
