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- Tasks: Support the bid team by managing tenders and ensuring timely submissions.
- Company: Join a dynamic team in a fast-paced environment.
- Benefits: Competitive salary and full-time hours with a supportive team.
- Other info: Opportunity for career growth and development in a collaborative setting.
- Why this job: Gain valuable experience in bid administration and enhance your organisational skills.
- Qualifications: Previous admin experience and strong attention to detail required.
The predicted salary is between 27000 - 27000 £ per year.
Location: Fleet
Hours: Full-time, 09:00 - 17:00
Salary: £27,000 per annum
Start Date: 6th May
We are currently seeking a Bid Administrator to join our team on a full-time maternity cover basis. This is a fast-paced and varied role, supporting the bid team in managing multiple live tenders each week. The successful candidate will play a key role in coordinating documentation, communication, and schedules to ensure high-quality and timely submissions. Strong organisational skills, attention to detail, and the ability to work under pressure are essential for this role.
Key Responsibilities:- Manage the tenders inbox and all incoming communications
- Handle portal correspondence (e.g. RFIs, deadline extensions, updates, missing documents)
- Maintain portal passwords and internal documentation
- Keep company master information and team trackers up to date
- Raise and manage quotes, updating statuses (Won/Lost/Cancelled)
- Update trackers with pricing, submission details, and key dates
- Schedule adjudications and arrange site visits for estimators
- Maintain and update the tender tracker (values, probabilities, feedback, etc.)
- Ensure portals are updated with company details and accreditations
- Take and distribute Bid/No Bid meeting minutes
- Manage tender documentation, including version control
- Download and distribute clarifications and updated tender documents
- Identify and download new tender opportunities
- Complete Expressions of Interest (EOIs)
- Complete tender questionnaires (ITTs, PQQs, RFQs, etc.)
- Prepare and submit tender documents (forms, declarations, certificates)
- Submit Stage 1 tenders where required
- Provide weekly submission updates
- Chase outstanding tender outcomes and update internal records
- Previous experience in a similar administrative or bid support role preferred
- Strong organisational and time management skills
- Excellent attention to detail
- Ability to work to tight deadlines and manage multiple tasks
- Good communication skills
- Confident using Microsoft Office and online portals
If you are interested or would like more information, please get in touch.
Bid Administrator (Maternity Cover) in Southampton employer: Abstract Recruitment
Contact Detail:
Abstract Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Bid Administrator (Maternity Cover) in Southampton
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or other platforms. Let them know you're on the lookout for a Bid Administrator role, and who knows? They might just have the inside scoop on openings.
✨Tip Number 2
Prepare for interviews by practising common questions related to bid administration. Think about how you can showcase your organisational skills and attention to detail. We all know that confidence is key!
✨Tip Number 3
Don’t forget to follow up after interviews! A quick thank-you email can go a long way in making you memorable. Plus, it shows your enthusiasm for the role, which we love to see!
✨Tip Number 4
Apply through our website for the best chance at landing that Bid Administrator gig. We want to see your application directly, so make sure you take that extra step!
We think you need these skills to ace Bid Administrator (Maternity Cover) in Southampton
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your relevant experience in bid administration or similar roles. We want to see how your skills match the job description, so don’t be shy about showcasing your organisational prowess and attention to detail!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our team. Mention specific examples of how you've managed multiple tasks under pressure, just like the role requires.
Show Off Your Communication Skills: Since this role involves a lot of correspondence, make sure your application reflects your strong communication skills. Whether it’s through your writing style or how you present your experiences, we want to see that you can convey information clearly and effectively.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Abstract Recruitment
✨Know Your Tenders
Before the interview, make sure you understand the basics of bid administration. Familiarise yourself with common terms and processes related to tenders, such as RFIs and EOIs. This will show your potential employer that you're not just interested in the role but also knowledgeable about it.
✨Showcase Your Organisational Skills
Since this role requires strong organisational skills, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and ensured timely submissions.
✨Communicate Clearly
Good communication is key in this role. Practice articulating your thoughts clearly and concisely. During the interview, demonstrate your ability to communicate effectively by answering questions directly and providing relevant examples.
✨Be Ready for Pressure
This position involves working under tight deadlines, so be prepared to discuss how you handle pressure. Share specific instances where you thrived in a fast-paced environment, highlighting your problem-solving skills and ability to stay calm under stress.