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- Tasks: Manage admin tasks, support clients, and ensure smooth operations in facilities management.
- Company: Join a dynamic team at Logic Contract Services with a focus on excellence.
- Benefits: Enjoy a competitive salary, company events, pension, and life insurance.
- Why this job: Be part of a supportive environment where your organisational skills shine.
- Qualifications: Strong admin experience, attention to detail, and good IT skills required.
- Other info: Opportunity for permanent role after 3 months with excellent career growth.
The predicted salary is between 24000 - 32000 £ per year.
Logic Contract Services are currently seeking a Facilities Administrator to join their team on a full-time permanent basis working Monday to Friday per week.
Do you have excellent planning and organisation skills and remain calm under pressure? Are you able to think on your feet and provide practical solutions? Do you have strong Microsoft Office skills, in particular Excel, and good experience of Word and Outlook?
This role reports to the Helpdesk Manager and is responsible for answering questions and queries, ensuring that clients/partners have access to a comprehensive and high-quality facilities service, which provides outstanding customer service to all stakeholders. The role will also cover general day-to-day admin for the business.
Responsibilities:
- Maintaining and monitoring emails, assigning tasks to appropriate members of the team, updating action trackers, status logs and ensuring response within agreed SLAs.
- General Administration for the whole business.
- Managing filing of documents.
- Raising purchase orders and administering the purchasing system.
- Logging and closing small works jobs.
- Scheduling Engineers Planners to be efficient for their workday.
- Liaising with clients, tenants, subcontractors and suppliers - Call Handling.
- Preparing meeting agendas and minutes. Follow-up on assigned action items.
- Performing all duties with the utmost discretion and attention to detail, while maintaining the appropriate degree of confidentiality at all times.
Preferred experience:
- A proven track record of working within a busy admin environment, preferably within facilities management.
- Good attention to detail and excellent communication skills.
- Experience providing a high level of professional administration support.
- Good IT skills.
- Able to work in a team and produce quality output under tight deadlines.
- Strong verbal and oral communication skills.
Job Type: Full-time
Benefits:
- Company events
- Company pension
- Life insurance
Work Location: In person
Contract length: 3 months
Facilities Administrator employer: Abstract Recruitment
Contact Detail:
Abstract Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Administrator
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for a Facilities Administrator role. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by practising common questions related to facilities management and administration. Think about how your skills in planning, organisation, and customer service can shine through. We want you to feel confident and ready to impress!
✨Tip Number 3
Showcase your tech skills! Brush up on Microsoft Office, especially Excel, Word, and Outlook. Being able to demonstrate your proficiency in these tools during an interview can really set you apart from the competition.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Facilities Administrator
Some tips for your application 🫡
Show Off Your Skills: Make sure to highlight your planning and organisation skills in your application. We want to see how you stay calm under pressure and provide practical solutions, so give us some examples!
Tailor Your CV: Don’t just send a generic CV! Tailor it to the Facilities Administrator role by emphasising your experience with Microsoft Office, especially Excel, Word, and Outlook. We love seeing relevant skills that match our needs.
Be Clear and Concise: When writing your cover letter, keep it clear and to the point. We appreciate straightforward communication, so make sure you get your key points across without any fluff!
Apply Through Our Website: We encourage you to apply through our website for the best chance of getting noticed. It’s the easiest way for us to keep track of your application and ensure it reaches the right people!
How to prepare for a job interview at Abstract Recruitment
✨Know Your Stuff
Before the interview, make sure you brush up on your knowledge of facilities management and the specific responsibilities of a Facilities Administrator. Familiarise yourself with common software tools like Excel, Word, and Outlook, as well as any relevant processes that might come up during the discussion.
✨Showcase Your Organisation Skills
Since this role requires excellent planning and organisation skills, be ready to share examples from your past experiences where you successfully managed multiple tasks or projects. Think about how you prioritised your workload and maintained attention to detail under pressure.
✨Practice Your Communication
Strong verbal and written communication skills are key for this position. Prepare to discuss how you've effectively communicated with clients, colleagues, and suppliers in previous roles. You might even want to practice answering common interview questions out loud to build your confidence.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask thoughtful questions about the company culture, team dynamics, and expectations for the role. This shows your genuine interest in the position and helps you determine if it’s the right fit for you.