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For Companies At a Glance
- Tasks: Provide admin support across departments and assist the Head and leadership team.
- Company: Join a prestigious education institution in Southwest London/Surrey.
- Benefits: Flexible hours, potential for permanent role, and a supportive work environment.
- Why this job: Gain valuable experience in a dynamic setting while making a positive impact on students' lives.
- Qualifications: Strong organisational skills, excellent communication, and substantial admin experience required.
- Other info: Immediate start available; must be flexible with term time and holiday cover.
The predicted salary is between 36000 - 60000 £ per year.
Job Description
Administrator/PA
3–4-month fixed term contract leading to a permanent role
Full time office-based role
Hours: 8am – 5pm
Term time plus extra weeks (flexibility required) / full time
Salary: Negotiable
Immediate Start
Based: Southwest London / Surrey
Our client, a prestigious education institution in the west surrey area is currently looking for an administrator to join them on FTC basis
Key Responsibilities
- This role would suit a candidate who enjoys variety and is familiar with working within a prestigious independent school.
- The purpose of the role is to provide administrative secretarial support across departments and to provide some PA support to the Head and for members of the school leadership team as and when required. This may also include some holiday cover for individual members of the leadership team as and when required. This will include taking minutes of meetings.
- To provide support to the Head and provide administrative support across the following areas: Governance, Compliance, HR, Attendance and Admissions.
Person Specification
- Professional and friendly demeanour
- Excellent organisational skills with a high level of attention to detail
- Can demonstrate and has proven experience of dealing with sensitive situations with integrity, tact and diplomacy
- Flexibility, enthusiasm and commitment
- Excellent written and spoken English
- Excellent IT skills – Excel, MS Word
- Minute taking skills and experience using MS Word
- Strong organisational skills, able to multitask, meet deadlines and plan/prepare ahead
- Ability to write, proofread effectively and draft communications for others
- Substantial administrative experience, including diary management
- Excellent interpersonal and communication skills, with the ability to relate well to a diverse range of people
- Well-developed organisational skills and time management skills, including the ability to prioritise and manage workload
- Ability to work as part of a team and independently
- Excellent written and oral communication skills
- Relationship-building skills, to work with others and to convert initial enquiries into successful enrolments
- A high level of attention to detail and accuracy
- Portable Enhanced DBS desirable
Administrator / PA employer: Absolutely Recruitment
Contact Detail:
Absolutely Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrator / PA
✨Tip Number 1
Familiarise yourself with the specific needs of educational institutions. Research the school’s values and mission to tailor your approach during any interactions, showing that you understand their unique environment.
✨Tip Number 2
Network with current or former employees of the institution. They can provide insights into the work culture and expectations, which can help you stand out during interviews.
✨Tip Number 3
Prepare for potential scenario-based questions related to administrative tasks. Think about how you would handle sensitive situations or manage multiple priorities, as these are key aspects of the role.
✨Tip Number 4
Demonstrate your IT skills by being ready to discuss specific software you’ve used, especially MS Word and Excel. You might even want to prepare examples of how you've used these tools effectively in past roles.
We think you need these skills to ace Administrator / PA
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administration and PA roles. Emphasise your organisational skills, attention to detail, and any experience in educational settings.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the institution. Mention specific skills that align with the job description, such as minute-taking and IT proficiency.
Highlight Relevant Experience: In your application, provide examples of how you've successfully managed sensitive situations and demonstrated integrity and tact in previous roles. This will resonate well with the hiring team.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any errors. Clear and professional communication is key, especially for a role that requires excellent written skills.
How to prepare for a job interview at Absolutely Recruitment
✨Showcase Your Organisational Skills
As an Administrator/PA, your organisational skills are crucial. Be prepared to discuss specific examples of how you've managed multiple tasks or projects simultaneously, and highlight any tools or methods you use to stay organised.
✨Demonstrate Your Communication Abilities
Since the role requires excellent written and spoken English, practice articulating your thoughts clearly. Bring examples of written communications you've drafted, and be ready to discuss how you handle sensitive situations with tact and diplomacy.
✨Prepare for Minute Taking
Minute taking is a key responsibility in this role. Familiarise yourself with the format and style of minutes, and consider bringing a sample of minutes you've taken in the past to demonstrate your experience.
✨Research the Institution
Understanding the ethos and values of the educational institution will help you align your answers with their expectations. Be ready to discuss why you want to work there and how you can contribute to their mission.
