At a Glance
- Tasks: Support client onboarding and compliance processes in a dynamic legal environment.
- Company: Join a renowned firm known for exceptional client service and a supportive culture.
- Benefits: Full-time role with opportunities for professional growth and development.
- Other info: Ideal for those who thrive in fast-paced environments and enjoy varied workloads.
- Why this job: Make a real impact by ensuring compliance and delivering high standards of service.
- Qualifications: Organised, detail-oriented individuals with a passion for legal administration.
The predicted salary is between 25000 - 35000 £ per year.
Compliance Administrator
Location: Gravesend, with occasional travel to other offices in Kent. Full-Time | Permanent
Absolute Law Recruitment are delighted to be working with our client, based in Gravesend in the search for a File Opening & Compliance Administrator.
This is an excellent opportunity to join a firm renowned for delivering exceptional client service while maintaining a supportive, collaborative, and professional working environment.
We are seeking a highly organised, detail-oriented individual who is passionate about compliance, legal administration, and delivering high standards of service.
The Role
As the File Opening & Compliance Administrator, you will play a key role in supporting the firm's client onboarding, compliance, file management, and archiving processes across all five offices.
You'll help ensure every client matter is opened efficiently, remains fully compliant with SRA and Anti-Money Laundering (AML) regulations, and is accurately managed from inception through to closure and storage.
This role is ideal for someone who thrives in a fast-paced environment, enjoys working with processes, and takes pride in accuracy and attention to detail.
Key Responsibilities
- Client Onboarding & Compliance
- Open new client files and create matter workflows across the firm.
- Carry out ID and Anti-Money Laundering (AML) checks in accordance with SRA regulations and internal procedures.
- Complete and review electronic ID verification using third-party systems.
- Send biometric verification requests to clients.
- Upload and review client due diligence (CDD) documentation within the case management system.
- Identify and resolve any missing or incomplete compliance documentation.
- Ensure all matters remain fully compliant throughout the onboarding process.
- File Closure & Archiving
- Prepare files for closure, ensuring all documentation is complete.
- Liaise with the Finance team regarding outstanding balances.
- Close and archive matters using the firm's case management system.
- Prepare files for secure off-site storage and coordinate retrieval when required.
- Wills, Deeds & Lasting Powers of Attorney
- Accurately record and store Wills, Deeds and LPAs on client records.
- Ensure documents are correctly signed, scanned and securely stored.
- Manage document storage references and retrieval requests.
- File Destruction
- Identify files eligible for destruction in line with retention policies.
- Arrange the secure disposal of confidential documentation.
- Update internal systems and liaise with approved confidential shredding providers.
- Training & Support
- Provide guidance and support to colleagues on file opening and client due diligence processes.
- Assist with training staff on compliance and onboarding procedures where required.
About You
We're looking for someone who is organised, proactive, and committed to delivering a high standard of work. You will ideally have:
- Previous experience in legal administration, compliance, file opening, or a similar administrative role.
- Knowledge of AML and Client Due Diligence (CDD) requirements, or a willingness to learn.
- Excellent attention to detail and strong organisational skills.
- Confidence using case management systems and Microsoft Office.
- Strong communication skills with the ability to build positive working relationships.
- The ability to prioritise a varied workload and meet deadlines.
- A professional, reliable and proactive approach to your work.
If you're looking for a varied and rewarding opportunity where your organisational skills and attention to detail will make a genuine impact, we'd love to hear from you.
Apply today through Absolute Law Recruitment to be considered for this exciting opportunity
Compliance Administrator in Gravesend employer: Absolute Law Recruitment
Join a dynamic team in Gravesend, Kent, where your role as a Receptionist will be pivotal in creating a welcoming atmosphere for clients and visitors. Our client values professionalism and customer service, offering a supportive work culture that encourages personal growth and development. With a focus on teamwork and a commitment to excellence, this is an ideal opportunity for those looking to thrive in a fast-paced environment while making a meaningful impact.
StudySmarter Expert Advice🤫
We think this is how you could land Compliance Administrator in Gravesend
✨Join Compliance Communities
Get involved in compliance and risk communities — both online and offline. Look for forums, LinkedIn groups, or even local meetups where compliance pros hang out. You never know who might drop a job opportunity your way!
✨Attend Industry Conferences
Keep an eye out for compliance and risk management conferences and workshops in your area. These events are a goldmine for networking, and they often have job boards or recruiters on-site looking for new talent. Plus, it’s a chance to learn what's trending in the field.
✨Leverage Your University Career Services
If you’ve recently graduated or are still studying, head over to your university's career services. Many companies, including those in compliance, actively recruit fresh talent through these services, so make sure you tap into that resource.
✨Showcase Your Knowledge Online
Start writing articles or blog posts about compliance topics that interest you. Share them on platforms like LinkedIn to demonstrate your knowledge and passion. This not only builds your presence in the field but can also catch the attention of companies like Absolute Law Recruitment looking for candidates who are engaged and informed.
We think you need these skills to ace Compliance Administrator in Gravesend
Some tips for your application 🫡
Show Your Understanding of Compliance:In the compliance-risk field, it's super important to showcase your understanding of regulations and risk management frameworks. Highlight any relevant coursework, certifications (like ICA or AML), or even projects that demonstrate your knowledge and commitment to this area. We want to see how you can navigate this complex landscape!
Quantify Your Achievements:When detailing your experience, try to quantify your achievements. For example, if you've previously worked on a project that improved compliance metrics or reduced risk exposure, give us the numbers! This data-driven approach really stands out to hiring managers in compliance-risk roles.
Tailor Your CV to Reflect Relevant Skills:Make sure your CV highlights skills that are particularly relevant to compliance, like attention to detail, analytical thinking, and report writing. Ensure these are easy to spot – consider using bullet points to break down your responsibilities and achievements for maximum impact!
Craft a Motivating Cover Letter:In your cover letter, let us know why you’re excited about the compliance-risk role at Absolute Law Recruitment. Share what motivates you about compliance, and how you believe you can contribute to our mission. This is your chance to showcase not only your skills but also your passion for this important field!
How to prepare for a job interview at Absolute Law Recruitment
✨Master the Regulations
Brush up on key compliance regulations relevant to the industry you're applying to. Familiarising yourself with specific laws and frameworks used in your field will give you an edge during technical questions. Show that you’re not just aware of them but can also apply them—think real-life scenarios!
✨Show Your Analytical Skills
Compliance roles really focus on analytical skills, so be prepared for case studies or situational questions during the interview. We've got to demonstrate how we approach risk assessments or compliance audits, possibly drawing on examples from past experiences or university projects. Bring some thoughtful case scenarios to discuss!
✨Know Your Tools
Get comfortable with commonly used compliance software and tools. Familiarity with platforms like RSA or MetricStream can really impress during your interview, as it shows you're ready to hit the ground running. If you’ve had any experience with them, make sure to highlight that!
✨Align with Company Culture
Since it's a full-time position, show your long-term commitment and interest in the company’s mission and values. Dive into how your ethics and professional philosophy align with Absolute Law Recruitment’s stance on compliance. A shared vision can really resonate with interviewers looking for fit as much as skill!
