Executive Assistant in Cambridge

The company

At Abselion we're on a mission to revolutionize protein analytics. Our vision is to empower scientists to focus on discovery and innovation, not tedious manual tasks. We have created Amperia, a compact, affordable benchtop solution designed to simplify protein analysis for everyone. Amperia helps researchers to develop the medicine of the future, find the best ways to produce novel biomolecules, and ensure that medicine is always safe and efficacious. We are a dynamic, interdisciplinary team working at the intersection of biotechnology and engineering. We value a flat hierarchy, where everyone is encouraged to share their ideas and follow their passion. We are supported by some of the leading investors and companies in the biopharmaceutical industry.

The role

As our business scales commercially and internationally, we are seeking a proactive, experienced Executive Assistant to be the operational backbone supporting the day-to-day activities of our CEO, SVP of Science & SVP of Commercial. You will be someone who thrives on keeping things running smoothly, thinks two steps ahead, and brings calm, structured organisation to a fast-moving environment. This role goes beyond diary management – you will be a trusted partner to the Senior Leadership Team (SLT), enabling them to focus on what matters most as we scale.

Your responsibilities will include the following areas:

• Executive & diary support
  • Manage complex, often shifting diaries for the CEO and other SLT members, prioritising effectively and anticipating conflicts before they arise.
  • Coordinate domestic and international travel arrangements, including flights, accommodation, ground transport and itineraries – particularly in support of the growing US and European activities.
  • Prepare briefing documents, agendas and background materials ahead of key meetings, calls and conferences. Support post event actions.
  • Handle correspondence and communications on behalf of senior leaders, drafting responses and managing inboxes and LinkedIn accounts where appropriate.
• Board, investor and stakeholder support
  • Coordinate board meetings and board communications, including collating board packs, managing logistics and following up on actions.
  • Support the CEO in managing relationships with investors, advisors and key external partners, helping to track touchpoints and prepare materials.
  • Assist in preparation for industry conferences and events including registrations and team logistics.
  • Track the progress of company initiatives and support in ensuring key milestones and deadlines are met and reported on appropriately.
• Recruitment
  • Support all recruitment activities, including team expansion planning/timing, writing role specifications, advertising for new roles, managing recruiters, managing and responding to applicants, booking and planning interviews, coordinating recruitment across teams.
• Internal communication & ad hoc projects
  • Support internal communications including all-hands updates, team announcements and company newsletters.
  • Take ownership of ad hoc projects as directed by the SLT – from document preparation to process improvements and special initiatives.
  • Act as a discreet and trusted handler of confidential information relating to strategy, personnel, and commercial activities.

We are excited to receive applications from candidates with a proven track record as an Executive Assistant, who are independent, resourceful and determined. Experience of delivering success in a start-up company would also be valued.

The position is full-time and based in Cambridge, UK.

Requirements:

• Educated to degree level or equivalent; a background in life sciences, business or a related discipline is advantageous but not essential.
• Formal EA or PA training or professional development is a plus.
• A minimum of 3-5 years experience in an EA, PA or senior administrative role, ideally supporting C-suite or senior leadership in a fast-paced environment.
• Experience working in or alongside life sciences, biotech, deep tech or a similarly technical scale-up is strongly preferred.
• Proven ability to manage complex diaries and travel coordination across time zones.
• Comfortable working in a small, fast-moving company where priorities can shift quickly and processes are still being built.
• Exceptional organisational skills with a high degree of attention to detail and the ability to manage multiple competing priorities.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office 365 and comfortable with adopting new digital tools; familiarity with Notion and Hubspot is a plus.
• Personable and collaborative with the professionalism to represent the SLT and the company well with external stakeholders.

What we offer:

• Competitive salary.
• Share option scheme.
• Pension.
• Hybrid working (3 days in our Cambridge, UK office).

A dynamic, fast-paced, collaborative and inclusive work environment with a focus on innovation and growth. The chance to make an impact in an exciting and rapidly evolving industry at the beginning of our company's growth journey.

How to apply:

Please submit your resume and cover letter to www.abselion.com. We look forward to hearing from you! Abselion is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Start date: Immediate

Application process: First stage: Video or phone call; Final stage: Face-to-face interview with the team.