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For Companies At a Glance
- Tasks: Manage sales orders, invoicing, and financial controls while supporting month-end tasks.
- Company: Join a dynamic finance team at ABP York with a collaborative spirit.
- Benefits: Competitive salary, 22 days holiday plus bank holidays, and potential for contract extension.
- Why this job: Gain hands-on experience in finance and develop essential skills for your career.
- Qualifications: Experience in order processing or finance roles; strong organisational and communication skills.
- Other info: Opportunity to work on-site and grow within a supportive environment.
The predicted salary is between 30000 - 40000 £ per year.
Overview
Role Definition: Management of the sales order process from entry to invoicing, support financial controls around purchasing and expenses, and assist with month-end tasks. This role ensures timely and accurate processing of sales and purchase documentation, effective management of credit claims, and reliable reporting to support weekly and monthly accounts.
Department: Finance
Reports To: Financial Controller
Contract: 12 Months FTC (With Potential To Extend)
Salary: Competitive
Holiday Entitlement: 22 Days + Statutory Bank Holidays
Location: On Site - ABP York
Key Responsibilities
- Sales Order Management: Manage all sales orders, including export and commercial orders, ensuring accurate data entry and compliance with company requirements. Monitor order status and liaise with operations, logistics, and sales to ensure smooth fulfilment. Handle documentation for export requirements (commercial invoices, packing lists, compliance docs).
- Invoicing & Sales Release: Release completed sales orders for invoicing after validating accuracy of quantities, pricing, and supporting documentation. Generate and issue customer invoices in accordance with contractual or commercial terms. Process and track customer credit claims, ensuring appropriate approvals are obtained.
- Invoice & Purchase Order Management: Process incoming purchase orders and supplier invoices, ensuring correct coding and approval. Match invoices to purchase orders and delivery confirmations. Work with suppliers and internal teams to resolve discrepancies.
- Expense Approval: Review and approve employee expenses in line with company policies. Check receipts, coding, and policy compliance prior to approval.
- Month-End Support: Assist in closing sales orders and invoices at month-end to ensure an accurate cut-off. Support reconciliations related to sales, credits, and purchasing. Provide required data or summaries for management accounts.
Skills & Competencies
- Strong organisational skills and ability to manage multiple tasks.
- Excellent attention to detail and numerical accuracy.
- Confident communication with sales, operations, management, suppliers, and customers.
- Ability to understand and follow financial processes and controls.
- Proficient in Microsoft Office, especially Excel and finance/ERP systems.
Experience & Qualifications
- Experience in order processing, invoicing, AP/AR, or similar admin/finance role.
- Understanding of purchasing, sales ledgers, and credit processes.
- Knowledge of export documentation (advantageous but not essential).
Sales & Purchase Ledger Clerk ( 12 months FTC) employer: ABP UK
Contact Detail:
ABP UK Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Sales & Purchase Ledger Clerk ( 12 months FTC)
✨Tip Number 1
Network like a pro! Reach out to your connections in the finance sector, especially those who might know about roles similar to Sales & Purchase Ledger Clerk. A friendly chat can lead to insider info or even a referral!
✨Tip Number 2
Prepare for interviews by brushing up on your knowledge of sales order management and invoicing processes. We recommend practising common interview questions related to financial controls and documentation to show you’re the right fit.
✨Tip Number 3
Don’t forget to showcase your organisational skills! During interviews, share examples of how you’ve managed multiple tasks or resolved discrepancies in past roles. This will highlight your attention to detail and ability to handle the responsibilities of the job.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re genuinely interested in joining our team at ABP York. Let’s get you that Sales & Purchase Ledger Clerk role!
We think you need these skills to ace Sales & Purchase Ledger Clerk ( 12 months FTC)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Sales & Purchase Ledger Clerk role. Highlight your experience in order processing, invoicing, and any relevant financial controls you've managed. We want to see how your skills match what we're looking for!
Show Off Your Attention to Detail: In your application, emphasise your attention to detail and numerical accuracy. This role requires precision, so share examples of how you've successfully managed data entry or resolved discrepancies in past roles. We love a good story!
Be Clear and Concise: When writing your cover letter, keep it clear and concise. Address how you can support our financial processes and controls, and don’t forget to mention your proficiency in Microsoft Office, especially Excel. We appreciate straightforward communication!
Apply Through Our Website: We encourage you to apply through our website for the best chance of getting noticed. It’s super easy, and you’ll be able to submit all the necessary documents in one go. Let’s get your application rolling!
How to prepare for a job interview at ABP UK
✨Know Your Numbers
Brush up on your numerical skills and be ready to discuss how you've managed sales orders or invoices in the past. Being able to demonstrate your attention to detail and accuracy with numbers will impress the interviewers.
✨Familiarise Yourself with Financial Processes
Make sure you understand the financial processes relevant to the role, such as invoicing and purchase order management. Be prepared to explain how you've followed these processes in previous roles, as this shows you can hit the ground running.
✨Showcase Your Organisational Skills
Since this role involves managing multiple tasks, think of examples where you've successfully juggled various responsibilities. Highlighting your organisational skills will reassure them that you can handle the demands of the position.
✨Communicate Confidently
Practice articulating your thoughts clearly and confidently. You'll need to communicate with various stakeholders, so being able to convey your ideas effectively will be key. Consider role-playing with a friend to build your confidence.