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- Tasks: Support the Operational Performance Manager with various administrative duties in a dynamic environment.
- Company: Join ABM, a leading provider of integrated facility solutions with a commitment to innovation.
- Benefits: Enjoy 24/7 GP access, mental health support, and a cycle to work scheme.
- Why this job: Be part of a team that enhances spaces and makes a real impact on operational performance.
- Qualifications: Attention to detail, strong communication skills, and proficiency in Microsoft Office are essential.
- Other info: Flexible working hours and excellent career growth opportunities await you!
The predicted salary is between 18400 - 27600 £ per year.
LOCATION: Bolsover, Chesterfield
SHIFT PATTERN: Monday - Friday (0800AM - 1700PM), 40 hours per week
SALARY: £23,000 per annum
ROLE OVERVIEW AND PURPOSE
Your main responsibilities are to support the Operational Performance Manager with administrative duties across one of our strategic client portfolios and the Specialist Cleaning team. This includes maintaining accurate records, supporting compliance documentation, coordinating operational tasks, and ensuring reporting deadlines are met. The role requires a proactive and detail-oriented approach in a fast-paced environment.
KEY RESPONSIBILITIES
- Manage incoming communications and queries, escalating where appropriate.
- Raise purchase orders and requisitions for materials and subcontractors.
- Support budget tracking and invoice processing.
- Maintain accurate training records and ensure documentation is audit ready.
- Collate and distribute operational reports including waste management.
- Organise incoming and outgoing post daily.
- Maintain site documentation and ensure it is accessible and up to date.
- Support the upkeep of asset registers and health & safety documentation.
- Liaise with contractors for equipment repairs and service visits.
- Collate and submit timesheets and service records to deadlines.
- Assist with onboarding and training coordination for new team members.
- Support mobilisation and performance tracking of specialist cleaning projects.
This list is not exhaustive and may be amended to meet the evolving needs of the business.
REQUIRED SKILLS AND EXPERIENCE
- High attention to detail
- Ability to work under pressure
- Able to work both independently and as part of a team
- Adaptable to a busy operational environment
- Reliable and flexible approach to work
- Willingness to learn
- Excellent written and verbal communication skills
- Proficient in Microsoft Office (Excel, Outlook, Word); familiarity with Power BI or CAFM systems is a plus
Benefits
We’re proud to offer a great range of benefits including:
- 24/7 GP: Both you and your immediate family can speak to a UK-based GP from the comfort of your own home
- Mental Health support and Life Event Counseling
- Get Fit Programme
- Financial and legal support
- Cycle to work scheme
- Access Perks at Work, our innovative employee app where you can find:
- Perks: discounts, gift cards, cashback, and exclusive offers
- Life: Search for resources and tools on topics ranging from family and life to health, money and work
- Support: Online chat or telephone service for urgent support in a crisis
Administrator in Chesterfield employer: ABM
Contact Detail:
ABM Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrator in Chesterfield
✨Tip Number 1
Network like a pro! Reach out to friends, family, and former colleagues to let them know you're on the hunt for an Administrator role. You never know who might have a lead or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its values. Make sure you can articulate how your skills align with their needs, especially around attention to detail and working under pressure. We want you to shine!
✨Tip Number 3
Practice common interview questions with a friend or in front of the mirror. Focus on your ability to manage communications and support operational tasks, as these are key for the Administrator role. Confidence is key!
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Administrator in Chesterfield
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Administrator role. Highlight your attention to detail and any relevant experience that matches the key responsibilities listed in the job description.
Showcase Your Skills: Don’t forget to mention your proficiency in Microsoft Office, especially Excel and Word. If you have experience with Power BI or CAFM systems, make sure to include that too – it could give you an edge!
Be Clear and Concise: When writing your application, keep it straightforward and to the point. Use clear language and structure your information logically so we can easily see how you fit the role.
Apply Through Our Website: We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the position. Plus, it’s super easy!
How to prepare for a job interview at ABM
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Administrator position. Familiarise yourself with tasks like managing communications, raising purchase orders, and maintaining accurate records. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Attention to Detail
Since this role requires a high attention to detail, prepare examples from your past experiences where you've successfully managed detailed tasks. Whether it’s tracking budgets or ensuring documentation is audit-ready, be ready to discuss how you’ve excelled in similar situations.
✨Demonstrate Your Communication Skills
Excellent written and verbal communication skills are crucial for this role. Practice articulating your thoughts clearly and concisely. You might even want to prepare a few questions to ask during the interview, showing that you can engage effectively with others.
✨Be Ready for a Fast-Paced Environment
The job description mentions a fast-paced environment, so be prepared to discuss how you handle pressure and adapt to changing situations. Share specific examples of times when you successfully juggled multiple tasks or adapted quickly to new challenges.
