At a Glance
- Tasks: Manage and optimise data in our CAFM system for M&E contracts.
- Company: Join ABM, a leading provider of integrated facility solutions.
- Benefits: Enjoy 24/7 GP access, mental health support, and exclusive discounts.
- Other info: Dynamic work environment with opportunities for growth and development.
- Why this job: Make a real impact by ensuring data integrity and compliance.
- Qualifications: Experience with CAFM systems and strong Excel skills required.
The predicted salary is between 36000 - 60000 € per year.
LOCATION: Pier Walk, London
SHIFT PATTERN: Monday to Friday, 8am to 5pm, 40 hours per week
SALARY: Competitive
ROLE OVERVIEW AND PURPOSE
The CAFM Analyst is responsible for administering, developing, and maintaining accurate data within the Computer Aided Facilities Management (CAFM) system across a portfolio of Mechanical & Electrical (M&E) contracts. The role ensures the integrity of asset data, effective Planned Preventive Maintenance (PPM) scheduling, compliance tracking, and high-quality management information (MI) reporting. It supports operational performance, statutory compliance, and strategic decision-making through reliable data insights and system optimisation.
KEY RESPONSIBILITIES
- Asset & Data Management
- Upload, validate, and maintain asset registers within the CAFM system.
- Ensure all asset data is accurate, complete, and contract compliant.
- Maintain asset hierarchies, locations, attributes, and statutory classifications.
- Manage bulk data imports and undertake data cleansing activities.
- Support mobilisation and demobilisation activities from a CAFM perspective.
- Planned Preventive Maintenance (PPM) Scheduling
- Build and maintain PPM schedules in line with statutory, SFG20, and contractual requirements.
- Configure maintenance frequencies and adjust schedules based on operational changes or asset updates.
- Monitor PPM compliance and escalate risks to contract management.
- Support lifecycle planning using asset condition and maintenance data.
- Compliance & Performance Monitoring
- Track statutory compliance across M&E assets.
- Produce compliance reports highlighting risks, gaps, and overdue tasks.
- Support audit preparation and evidence collation.
- Identify and recommend improvements to data quality or system performance.
- Management Information & Reporting
- Develop and maintain dashboard and MI reports.
- Produce weekly and monthly performance reports for stakeholders.
- Analyse trends in reactive works, PPM performance, asset failures, and contractor output.
- Translate data outputs into meaningful insights.
- Support KPI reporting aligned with contractual SLAs.
- System Development & Continuous Improvement
- Improve CAFM processes and data integrity.
- Identify automation and reporting efficiencies.
- Support system upgrades, testing, and configuration changes.
- Provide end‑user support and guidance on CAFM processes.
REQUIRED SKILLS AND EXPERIENCE
- Essential
- Strong communication and stakeholder engagement skills.
- Experience working with recognised CAFM systems.
- Strong understanding of M&E assets and maintenance regimes.
- Experience building and managing PPM schedules.
- Advanced Excel skills including pivot tables and lookups.
- Experience producing MI and dashboard reporting.
- High attention to detail and data accuracy.
- Ability to interpret complex data sets and present findings clearly.
- Desirable
- Knowledge of SFG20 maintenance standards.
- Experience with Power BI or similar tools.
- Understanding statutory FM compliance.
- Experience supporting contract mobilisation.
- Degree or equivalent in FM, Engineering, Data Analytics, or similar.
We’re proud to offer a great range of benefits including:
- 24/7 GP: Both you and your immediate family can speak to a UK-based GP from the comfort of your own home
- Mental Health support and Life Event Counseling
- Get Fit Programme
- Financial and legal support
- Cycle to work scheme
- Access Perks at Work, our innovative employee app where you can find:
- Perks: discounts, gift cards, cashback, and exclusive offers
- Life: Search for resources and tools on topics ranging from family and life to health, money and work
- Support: Online chat or telephone service for urgent support in a crisis
For more information about ABM’s benefits, visit our website.
ABM are committed to employment practices that promote diversity and inclusion in employment regardless of age, disability, gender reassignment, sex, marriage and civil partnership status, pregnancy and maternity status, race, religion or belief. We are proud members of the Armed Forces Covenant Employer Recognition Scheme.
CAFM Analyst employer: ABM
ABM is an exceptional employer located in the heart of London, offering a supportive work culture that prioritises employee well-being and professional growth. With a competitive salary and a comprehensive benefits package including 24/7 GP access, mental health support, and innovative perks through our employee app, we empower our team members to thrive both personally and professionally. Join us to be part of a dynamic organisation that values diversity and inclusion while driving forward-thinking solutions in facilities management.
StudySmarter Expert Advice🤫
We think this is how you could land CAFM Analyst
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their values and how your skills as a CAFM Analyst can contribute to their success. Tailor your responses to show you're the perfect fit!
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to build confidence. Focus on articulating your experience with CAFM systems and data management clearly and concisely.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to engage with us directly.
We think you need these skills to ace CAFM Analyst
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the CAFM Analyst role. Highlight your experience with CAFM systems, PPM scheduling, and data management. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about the role and how your background in M&E assets and compliance can benefit us at StudySmarter. Keep it engaging and relevant!
Showcase Your Data Skills:Since this role involves a lot of data management, make sure to showcase your advanced Excel skills and any experience with MI reporting. We love seeing candidates who can interpret complex data sets and present clear findings!
Apply Through Our Website:Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at ABM
✨Know Your CAFM Systems
Make sure you brush up on your knowledge of recognised CAFM systems. Be ready to discuss your experience with them, especially how you've managed asset data and PPM schedules in the past. This will show that you're not just familiar with the tools but can also leverage them effectively.
✨Showcase Your Data Skills
Since the role requires advanced Excel skills, prepare to demonstrate your proficiency. Bring examples of how you've used pivot tables and lookups to analyse data. If you have experience with Power BI or similar tools, be sure to mention that too!
✨Communicate Clearly
Strong communication is key for this role. Practice explaining complex data sets in a simple way. Think about how you would present findings to stakeholders who may not have a technical background. Clear communication can set you apart from other candidates.
✨Prepare for Compliance Questions
Given the focus on statutory compliance, be ready to discuss your understanding of FM compliance standards. Think of examples where you've tracked compliance or produced reports highlighting risks. This will demonstrate your attention to detail and commitment to quality.
