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- Tasks: Support the Operational Performance Manager with various administrative duties in a dynamic environment.
- Company: Join ABM, a leading provider of integrated facility solutions with a commitment to innovation.
- Benefits: Enjoy 24/7 GP access, mental health support, and exclusive employee perks.
- Why this job: Make a real impact while developing your skills in a fast-paced, supportive team.
- Qualifications: Attention to detail, strong communication skills, and proficiency in Microsoft Office required.
- Other info: Flexible working hours and excellent career growth opportunities await you.
The predicted salary is between 18400 - 27600 £ per year.
LOCATION: Bolsover, Chesterfield
SHIFT PATTERN: Monday - Friday (0800AM - 1700PM), 40 hours per week
SALARY: £23, per annum
If you require any additional support or adjustments during the recruitment process, please don’t hesitate to contact our Recruitment Department. We’re here to help!
Overview
Your main responsibilities are to support the Operational Performance Manager with administrative duties across one of our strategic client portfolios and the Specialist Cleaning team. This includes maintaining accurate records, supporting compliance documentation, coordinating operational tasks, and ensuring reporting deadlines are met. The role requires a proactive and detail-oriented approach in a fast-paced environment.
Responsibilities
- Manage incoming communications and queries, escalating where appropriate.
- Raise purchase orders and requisitions for materials and subcontractors.
- Support budget tracking and invoice processing.
- Maintain accurate training records and ensure documentation is audit ready.
- Collate and distribute operational reports including waste management.
- Organise incoming and outgoing post daily.
- Maintain site documentation and ensure it is accessible and up to date.
- Support the upkeep of asset registers and health & safety documentation.
- Liaise with contractors for equipment repairs and service visits.
- Collate and submit timesheets and service records to deadlines.
- Assist with onboarding and training coordination for new team members.
- Support mobilisation and performance tracking of specialist cleaning projects.
This list is not exhaustive and may be amended to meet the evolving needs of the business.
Qualifications
- High attention to detail
- Ability to work under pressure
- Able to work both independently and as part of a team
- Adaptable to a busy operational environment
- Reliable and flexible approach to work
- Willingness to learn
- Excellent written and verbal communication skills
- Proficient in Microsoft Office (Excel, Outlook, Word); familiarity with Power BI or CAFM systems is a plus
Benefits
We’re proud to offer a great range of benefits including:
- 24/7 GP: Both you and your immediate family can speak to a UK-based GP from the comfort of your own home
- Mental Health support and Life Event Counseling
- Get Fit Programme
- Financial and legal support
- Cycle to work scheme
- Access Perks at Work, our innovative employee app where you can find:
- Perks: discounts, gift cards, cashback, and exclusive offers
- Life: Search for resources and tools on topics ranging from family and life to health, money and work
- Support: Online chat or telephone service for urgent support in a crisis
Administrator employer: ABM
Contact Detail:
ABM Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrator
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for an Administrator role, and who knows? They might just have the inside scoop on openings that aren't even advertised yet.
✨Tip Number 2
Prepare for those interviews! Research the company and the role thoroughly. Think about how your skills match what they’re looking for, especially in areas like attention to detail and communication. Practice common interview questions so you can nail it when the time comes.
✨Tip Number 3
Don’t forget to follow up after interviews! A quick thank-you email can go a long way in showing your enthusiasm for the role. It’s also a great chance to reiterate why you’d be a perfect fit for their team.
✨Tip Number 4
Apply through our website! We make it super easy for you to find and apply for roles like this one. Plus, it shows you’re genuinely interested in joining our team. So, get clicking and let’s get you that job!
We think you need these skills to ace Administrator
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Administrator role. Highlight your relevant experience and skills that match the job description, like your attention to detail and ability to work under pressure.
Showcase Your Skills: Don’t forget to mention your proficiency in Microsoft Office and any familiarity with Power BI or CAFM systems. We love seeing candidates who can hit the ground running with the tools we use!
Be Clear and Concise: When writing your application, keep it straightforward and to the point. Use clear language and avoid jargon. This shows us you have excellent written communication skills, which are essential for the role.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, you’ll find all the info you need about the role and our company!
How to prepare for a job interview at ABM
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Administrator position. Familiarise yourself with tasks like managing communications, raising purchase orders, and maintaining accurate records. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Attention to Detail
Since this role requires a high attention to detail, prepare examples from your past experiences where you've successfully managed detailed tasks. Whether it's tracking budgets or ensuring documentation is audit-ready, be ready to discuss how your meticulous nature has positively impacted your previous work.
✨Prepare for Scenario Questions
Expect questions that assess how you handle pressure and adapt to a busy environment. Think of specific scenarios where you've had to manage multiple tasks or tight deadlines. Practising these responses will help you feel more confident and articulate during the interview.
✨Demonstrate Your Communication Skills
As an Administrator, you'll need excellent written and verbal communication skills. Be prepared to discuss how you've effectively communicated with team members or clients in the past. You might even want to bring along a sample of your written work to showcase your abilities.
