At a Glance
- Tasks: Coordinate facilities operations and support service delivery in a fast-paced environment.
- Company: Join ABM, a leading provider of integrated facility solutions with a diverse team.
- Benefits: Enjoy 24/7 GP access, mental health support, and exclusive employee perks.
- Other info: Dynamic work environment with opportunities for growth and development.
- Why this job: Make a real impact by ensuring efficient facilities management and enhancing workplace experiences.
- Qualifications: Experience in administrative or coordination roles, strong organisational skills, and IT proficiency.
The predicted salary is between 30000 - 40000 € per year.
LOCATIONS: London
SHIFT PATTERN: Monday – Friday, 40 hours per week
SALARY: Competitive
ROLE OVERVIEW AND PURPOSE
The Facilities Coordinator provides administrative and operational coordination support to the facilities management team, ensuring the effective and efficient delivery of integrated facilities services across site operations. The role plays a key part in supporting service delivery through the coordination of maintenance activities, management of service requests, and maintenance of compliance documentation, ensuring operational processes are delivered consistently within a structured and fast-paced environment.
KEY RESPONSIBILITIES
- Coordinate service requests, work orders, and maintenance activities, ensuring accurate logging, tracking, and timely completion in line with service level requirements.
- Support the scheduling and coordination of contractors and service providers, ensuring access arrangements, permits, and documentation are in place prior to works commencing.
- Maintain accurate records of statutory compliance, maintenance activities, and service delivery documentation, ensuring audit readiness and data integrity at all times.
- Provide administrative support to the facilities management team, including preparation of reports, documentation, and communication of service updates.
- Support financial processes, including raising purchase orders, tracking expenditure, and assisting with invoice management and reporting.
- Act as a central coordination point between operational teams, contractors, and stakeholders, ensuring clear communication and efficient service delivery.
- Support mobilisation activities and site setup, ensuring that systems, documentation, and processes are established to support operational delivery from day one.
- Monitor service delivery activity and highlight issues, delays, or risks to the Facilities Manager, supporting timely resolution.
REQUIRED SKILLS AND EXPERIENCE
- Experience working within administrative, coordination, or facilities support roles, ideally within a facilities management or service delivery environment.
- Strong organisational skills with the ability to manage multiple tasks, priorities, and service requests effectively within a fast-paced setting.
- Experience coordinating contractors, suppliers, and service activities to support operational delivery.
- Good attention to detail, with the ability to maintain accurate records and support compliance processes.
- Effective communication skills, with the ability to work collaboratively with operational teams and stakeholders.
- Ability to work within structured processes while maintaining flexibility to respond to changing operational requirements.
QUALIFICATIONS AND EXPERIENCE
- Experience in a coordination, administrative, or facilities support role.
- Strong IT skills, including Microsoft Office and service management or CAFM systems.
- Experience supporting financial processes such as purchase orders, invoicing, and reporting desirable.
- Strong organisational and time management capability.
- Experience working within a fast-paced, service-led environment desirable.
Benefits
We’re proud to offer a great range of benefits including:
- 24/7 GP: Both you and your immediate family can speak to a UK-based GP from the comfort of your own home
- Mental Health support and Life Event Counseling
- Get Fit Programme
- Financial and legal support
- Cycle to work scheme
- Access Perks at Work, our innovative employee app where you can find discounts, gift cards, cashback, and exclusive offers
- Online chat or telephone service for urgent support in a crisis
For more information about ABM’s benefits, visit our About ABM.
ABM (NYSE: ABM) is one of the world’s largest providers of integrated facility, engineering, and infrastructure solutions. Every day, over 100,000 team members deliver essential services that make spaces cleaner, safer, and efficient, enhancing the overall occupant experience. ABM serves a wide range of market sectors including commercial real estate, aviation, mission critical, and manufacturing and distribution. With over $8 billion in annual revenue and a blue-chip client base, ABM delivers innovative technologies and sustainable solutions that enhance facilities and empower clients to achieve their goals. Committed to creating smarter, more connected spaces, ABM is investing in the future to meet evolving challenges and build a healthier, thriving world.
ABM are committed to employment practices that promote diversity and inclusion in employment regardless of age, disability, gender reassignment, sex, marriage and civil partnership status, pregnancy and maternity status, race, religion or belief. We are proud members of the Armed Forces Covenant Employer Recognition Scheme.
Facilities Coordinator (UK Contract Support) in London employer: ABM UK
ABM is an exceptional employer, offering a supportive work culture that prioritises employee well-being and professional growth. With comprehensive benefits such as 24/7 GP access, mental health support, and a unique employee app for discounts and resources, ABM fosters a collaborative environment in London where Facilities Coordinators can thrive and make a meaningful impact in integrated facilities management.
StudySmarter Expert Advice🤫
We think this is how you could land Facilities Coordinator (UK Contract Support) in London
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for a Facilities Coordinator role. You never know who might have a lead or can put in a good word for you.
✨Tip Number 2
Prepare for those interviews! Research common questions for facilities management roles and practice your answers. We want you to feel confident and ready to showcase your organisational skills and attention to detail.
✨Tip Number 3
Don’t forget to follow up! After an interview, shoot a quick thank-you email to express your appreciation. It shows your enthusiasm for the role and keeps you fresh in their minds.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in joining our team at ABM.
We think you need these skills to ace Facilities Coordinator (UK Contract Support) in London
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Facilities Coordinator role. Highlight your relevant experience in administrative and coordination roles, especially within facilities management. We want to see how your skills match what we're looking for!
Show Off Your Organisational Skills:Since this role requires strong organisational abilities, give examples of how you've managed multiple tasks or service requests in a fast-paced environment. We love seeing real-life scenarios that demonstrate your knack for keeping things running smoothly.
Be Clear and Concise:When writing your application, keep it straightforward and to the point. Use clear language and avoid jargon. We appreciate a well-structured application that makes it easy for us to see your qualifications and experience at a glance.
Apply Through Our Website:Don't forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it helps us keep everything organised on our end!
How to prepare for a job interview at ABM UK
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Facilities Coordinator role. Familiarise yourself with the key responsibilities and required skills mentioned in the job description. This will help you tailor your answers to demonstrate how your experience aligns with what they’re looking for.
✨Showcase Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experiences where you successfully managed multiple tasks or coordinated service requests. Be ready to discuss how you prioritised tasks and ensured timely completion, as this will highlight your suitability for a fast-paced environment.
✨Communicate Clearly and Confidently
Effective communication is key in this role. Practice articulating your thoughts clearly and confidently. During the interview, ensure you listen carefully to questions and respond thoughtfully. You might even want to prepare a few questions of your own to show your interest in the team and their operations.
✨Prepare for Scenario-Based Questions
Expect scenario-based questions that assess your problem-solving skills and ability to handle challenges. Think of situations where you had to coordinate with contractors or manage compliance documentation. Prepare to explain your thought process and the outcomes of your actions, as this will demonstrate your practical experience in facilities management.
