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- Tasks: Support the Operational Performance Manager with essential administrative duties in a dynamic environment.
- Company: Join ABM, a leading provider of integrated facility solutions with a commitment to innovation.
- Benefits: Enjoy 24/7 GP access, mental health support, and a range of employee perks.
- Why this job: Be part of a team that enhances spaces and makes a real impact on operational performance.
- Qualifications: Attention to detail, strong communication skills, and proficiency in Microsoft Office are essential.
- Other info: Flexible working hours and opportunities for personal growth in a supportive environment.
The predicted salary is between 20000 - 27600 £ per year.
LOCATION: Bolsover Chesterfield
SHIFT PATTERN: Monday - Friday (0800AM - 1700PM) 40 hours per week
SALARY: 23810.00 per annum
ROLE OVERVIEW AND PURPOSE
Your main responsibilities are to support the Operational Performance Manager with administrative duties across one of our strategic client portfolios and the Specialist Cleaning team. This includes maintaining accurate records, supporting compliance documentation, coordinating operational tasks, and ensuring reporting deadlines are met. The role requires a proactive and detail-oriented approach in a fast-paced environment.
KEY RESPONSIBILITIES
- Manage incoming communications and queries, escalating where appropriate.
- Raise purchase orders and requisitions for materials and subcontractors.
- Support budget tracking and invoice processing.
- Maintain accurate training records and ensure documentation is audit ready.
- Collate and distribute operational reports including waste management.
- Organise incoming and outgoing post daily.
- Maintain site documentation and ensure it is accessible and up to date.
- Support the upkeep of asset registers and health & safety documentation.
- Liaise with contractors for equipment repairs and service visits.
- Collate and submit timesheets and service records to deadlines.
- Assist with onboarding and training coordination for new team members.
- Support mobilisation and performance tracking of specialist cleaning projects.
This list is not exhaustive and may be amended to meet the evolving needs of the business.
REQUIRED SKILLS AND EXPERIENCE
- High attention to detail
- Ability to work under pressure
- Able to work both independently and as part of a team
- Adaptable to a busy operational environment
- Reliable and flexible approach to work
- Willingness to learn
- Excellent written and verbal communication skills
- Proficient in Microsoft Office (Excel, Outlook, Word); familiarity with Power BI or CAFM systems is a plus
Benefits
We're proud to offer a great range of benefits including:
- 24/7 GP: Both you and your immediate family can speak to a UK-based GP from the comfort of your own home
- Mental Health support and Life Event Counseling
- Get Fit Programme
- Financial and legal support
- Cycle to work scheme
- Access Perks at Work, our innovative employee app where you can find: Perks: discounts, gift cards, cashback and exclusive offers; Life: Search for resources and tools on topics ranging from family and life to health, money and work; Support: Online chat or telephone service for urgent support in a crisis
For more information about ABM's benefits visit our About ABM.
Administrator employer: ABM UK
Contact Detail:
ABM UK Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrator
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for an Administrator role and ask if they know anyone hiring. You'd be surprised how many opportunities come from a simple chat!
✨Tip Number 2
Prepare for those interviews! Research the company and the role thoroughly. Think about how your skills, like attention to detail and adaptability, fit into their needs. Practising common interview questions can really help you stand out.
✨Tip Number 3
Show off your skills! If you’re proficient in Microsoft Office or have experience with Power BI, make sure to highlight that during interviews. Bring examples of how you've used these tools in past roles to back up your claims.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in joining our team at ABM!
We think you need these skills to ace Administrator
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight how your skills match the job description. We want to see how you can support our Operational Performance Manager and contribute to the team!
Show Off Your Attention to Detail: Since this role requires a high level of detail, include examples in your application that demonstrate your ability to manage records and documentation accurately. We love candidates who can keep things organised!
Communicate Clearly: Your written communication skills are key for this position. Use clear and concise language in your application to show us you can handle incoming queries and operational reports effectively.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at ABM UK
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Administrator position. Familiarise yourself with tasks like managing communications, raising purchase orders, and maintaining accurate records. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Attention to Detail
Since this role requires a high attention to detail, prepare examples from your past experiences where you've successfully managed detailed tasks. Whether it’s keeping records or ensuring compliance documentation is up to date, be ready to discuss how you’ve excelled in these areas.
✨Demonstrate Your Communication Skills
As an Administrator, you'll need excellent written and verbal communication skills. Practice articulating your thoughts clearly and concisely. You might even want to prepare a few questions to ask during the interview to show your engagement and communication prowess.
✨Be Ready for a Fast-Paced Environment
The job description mentions a fast-paced environment, so be prepared to discuss how you handle pressure and adapt to changing situations. Share specific examples of times when you successfully juggled multiple tasks or adapted quickly to new challenges.
