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- Tasks: Keep our London office running smoothly with diverse administrative responsibilities.
- Company: Join a well-established international organisation with a dynamic work culture.
- Benefits: Competitive salary up to £40,000 and opportunities for professional growth.
- Other info: Ideal for proactive problem-solvers who thrive in a fast-paced environment.
- Why this job: Be the backbone of our operations and make a real difference every day.
- Qualifications: 3-5 years in administration or office management, with strong organisational skills.
The predicted salary is between 38000 - 40000 £ per year.
This opportunity would suit someone with strong organisational skills who enjoys keeping an office running efficiently and working across multiple business functions. A well-established international organisation is seeking a Senior Administration Officer to support the smooth day-to-day running of its London office. This is a varied and hands-on position covering office operations, facilities coordination, supplier management, budgeting support, purchasing, records management, and internal administrative services.
Salary: up to £40,000
Work style: Office based
Location: London
Key Responsibilities
- Support the daily operations of the Administration function across the business
- Manage petty cash, monitor expenditure, process invoices and maintain accurate records
- Check invoices carefully to avoid duplicate payments and ensure compliance
- Order and control office supplies, stationery and refreshments
- Review supplier pricing regularly and maintain supplier databases
- Coordinate office maintenance works, obtain quotations and liaise with contractors
- Monitor service standards from outsourced office support providers
- Maintain employee contact records and assist with ID / access card requests
- Oversee archiving systems, document storage and retrieval processes
- Maintain inventory and fixed asset registers in line with company policy
- Assist with budgets, expenditure tracking and reporting
- Provide general office administration including meetings, agendas, filing and reception cover when required
- Support IT-related coordination projects, systems implementation and internal digital tools where needed
Requirement
- 3–5+ years’ administration, office management or operations experience
- Previous experience in a corporate or international business environment preferred
- Strong numeracy skills with confidence handling invoices, costs and budgets
- Excellent attention to detail and highly organised approach
- Good supplier management and purchasing experience
- Strong Microsoft Office skills, especially Word, Excel and Outlook
- Able to prioritise workload and work independently
- Practical problem-solver with a proactive mindset
Deputy Administration Manager in Southampton employer: ABL Recruitment
Contact Detail:
ABL Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Deputy Administration Manager in Southampton
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for a Deputy Administration Manager role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their operations and think about how your skills in office management and supplier coordination can add value. We want you to shine when you get that interview!
✨Tip Number 3
Practice your responses to common interview questions, especially those related to budgeting and supplier management. We recommend using the STAR method (Situation, Task, Action, Result) to structure your answers and showcase your experience effectively.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive and take the initiative to connect with us directly.
We think you need these skills to ace Deputy Administration Manager in Southampton
Some tips for your application 🫡
Show Off Your Organisational Skills: Make sure to highlight your strong organisational skills in your application. We want to see how you keep things running smoothly, so share examples of how you've managed office operations or coordinated multiple tasks in the past.
Be Detail-Oriented: Attention to detail is key for this role. When you're writing your application, double-check for any typos or errors. We appreciate candidates who take the time to ensure their documents are polished and professional.
Demonstrate Your Financial Savvy: Since you'll be handling budgets and invoices, it’s a good idea to mention any relevant experience you have with financial management. Share specific examples of how you've monitored expenditure or processed invoices in previous roles.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the Deputy Administration Manager position. Plus, it’s super easy!
How to prepare for a job interview at ABL Recruitment
✨Show Off Your Organisational Skills
Since the role requires strong organisational skills, be ready to share specific examples of how you've kept an office running smoothly. Think about times when you managed multiple tasks or projects simultaneously and how you prioritised them.
✨Know Your Numbers
With budgeting and expenditure tracking being key responsibilities, brush up on your numeracy skills. Be prepared to discuss your experience with managing budgets, processing invoices, and maintaining accurate records. It might help to bring a few examples of how you’ve handled financial tasks in previous roles.
✨Supplier Management Experience is Key
This position involves supplier management, so think about your past experiences in this area. Be ready to talk about how you've reviewed supplier pricing, maintained databases, or coordinated with contractors. Highlight any successful negotiations or improvements you made.
✨Demonstrate Your Proactive Problem-Solving
The company is looking for someone who can tackle challenges head-on. Prepare to share instances where you identified a problem and took the initiative to resolve it. This could be anything from improving office processes to handling unexpected issues with suppliers.