In this most unusual admin role you will be working at the heart
of a fascinating membership organisation and use your outstanding
admin skills to organise and deliver major ceremonial events,
working with senior stakeholders across the UK and overseas,
learning the rules and governance behind the organisation and
becoming a trusted point of contact. There is genuine variety in
this role and would best suit someone with a solid secretarial
background gained in the non-profit sector or within another
membership organisation .
Title: Administration & Secretariat Executive
Salary : to £34,000
Location Central London
Work style Hybrid ( 4 in office 1 wfh)
Sector Not -for -profit /philanthropy /Charity
The role
This is a rather unusual administrative role and not at all a
classic PA role. At its heart, this is a governance, stakeholder,
ceremonial-events management position in this not-for-profit
membership organisation. You will sit in the division that
oversees a very substantial membership comprising around 180,000
members & 30 overseas subsidiaries
The role in a nutshell: You help make sure the formal machinery
behind one of the world's largest and oldest membership
organisations works properly as follows: 1) organising
/coordinating high-level meetings and large ceremonial events 2)
supporting Governance 3) relationship management 4) proofreading
& document management
Duties
1) Organising & coordinating events
Organise major meetings, conferences and events
handling logistics, paperwork, booking processes and
seating plans
Revue the event schedule (attendance lists/seating
plans/including issues around seniority etc)
Liaise with regional and overseas teams
assembling paperwork required for the event, checking
names, titles, attendance information, bookings and other
documentation
attendance at the event to ensure it runs smoothly
2) Supporting governance & technical admin
Compliance: Understanding and implementing the protocols
and guiding principles of the organisation and ensuring correct
guidance is given
Processing formal documents including warrants , charters
etc
Management of formal institutional records where names,
titles, dates, wording and authorisations need to be right.
Getting appropriate approvals for any document changes
Checking that all the formal governance requirements and
documentation behind has been completed properly
Capture information via a new online portal
3) Relationship management
Senior stakeholder relationship management within a
complex membership/governance organisation.
Chase for missing information
Resolve any misunderstandings with tack and diplomacy
Assist the internal team adapt to the new Portal
4) Proofreading & document control
document control, data accuracy and meticulous checking.
Verifying names, spelling, dates, titles, terminology,
formatting, inconsistencies, omissions and whether information
matches the underlying records.
Help produce the organisations Year Book for publication
Cross-check paperwork for an upcoming event
Proofread formal reports, board papers, legal
documentation, membership records and senior-level correspondence
REQUIREMENTS.
English to native standard
Outstanding administrative skills
Proven experience in complex large scale meeting/event
coordination
A background in a professional membership body, Institute
or Royal College accreditation bodies, charities (ideally)
Proven experience in preparing detailed committee papers,
organising board or council meetings, maintenance of governance
records,
Secretary/Administrator in London employer: ABL Recruitment
ABL Recruitment is an excellent employer that values its employees by offering a hybrid working model, allowing for a balanced work-life integration. With a focus on professional development and a supportive team culture, employees are encouraged to grow their skills in a dynamic environment while enjoying the benefits of flexible working arrangements in the vibrant town of Fareham.
