Fleet Administrator in Reigate

Do you want to be part of a market leading and growing automotive business that looks after its employees?

What can we offer you?

• Up to £30K per annum
• 40 hours per week
• 28 days holiday (including bank holidays)
• Healthcare Cash Plan (including Gym and shopping discounts)
• Employee Assistance Programme
• Celebration Day (to use as you wish to celebrate a significant day in your life)
• Car Insurance discount with LV
• Employee Pension
• Access to Mental Health First Aiders
• Cycle to Work Scheme
• Refer a Friend Scheme

The Fleet Administrator plays a key role in ensuring the efficient, compliant, and cost-effective management of the organisation’s vehicle fleet. This role supports day-to-day administrative operations, dealing with fines, maintaining accurate records, coordinates servicing and repairs, and acts as a central point of contact for internal colleagues and external suppliers.

Responsibilities of a Fleet Administrator will include:

• Maintain up-to-date records for all fleet vehicles, including registrations, insurance documentation, MOT dates, maintenance schedules, mileage logs, and driver assignments.
• Courtesy Car administration (record keeping, updating spreadsheets, fleet bookings)
• Oversee the onboarding and offboarding of vehicles, including ordering, delivery, handover, and disposal processes.
• Monitor vehicle usage to ensure compliance with company policies, mileage limits, and safety requirements.
• Coordinate repairs, servicing, and preventative maintenance, ensuring minimal downtime and timely completion of work.
• Provide administrative support to the Head of Transport.
• Ensure all vehicles meet legal, regulatory, and environmental standards (e.g., MOT compliance, road tax, insurance, fuel card management).
• Assist with managing driver compliance, including licence checks, incident reporting, and monitoring adherence to driving policies.
• Support health and safety initiatives related to fleet operations.
• Process invoices, purchase orders, and cost allocations related to fleet expenditure.
• Support budget monitoring by tracking fuel usage, maintenance costs, lease agreements, and other fleet-related expenses.
• Identify cost-saving opportunities and support procurement activities where required.
• Serve as a point of contact for driver queries, supplier coordination, and internal fleet-related enquiries.
• Liaise with leasing companies, insurance providers, maintenance suppliers, and other third-party vendors.
• Provide regular reporting on fleet performance, compliance, utilisation, and vehicle condition.

Skills and experience required as a Fleet Administrator:

• Strong administrative and organisational skills with excellent attention to detail.
• Experience using databases, spreadsheets, or fleet management systems.
• Ability to prioritise tasks in a fast-paced environment.
• Excellent communication and customer-service skills.
• Proficiency in Microsoft Office, particularly Excel.
• Previous experience in fleet administration, transport coordination, or a similar operational role.
• Understanding of vehicle maintenance requirements, leasing arrangements, and compliance processes.
• Knowledge of health and safety practices related to fleet management.
• Proactive and solution-focused approach.
• High level of integrity and trustworthiness in handling sensitive information.
• Ability to work independently and collaboratively.
• Strong problem-solving abilities and a continuous improvement mindset.

Joining our team at ABL 1 Touch means becoming part of a dynamic organisation that values its employees and provides opportunities for professional growth. We offer a competitive salary, benefits package, and a supportive work environment.

ABL 1 Touch are committed to growing and maintaining a diverse team and an inclusive work environment. Our goal is to develop inclusive work activities and projects that bring together people with different experiences and backgrounds. Through this we aim to make sure everyone can be at their best at work.

We’re also committed to providing an accessible recruitment process, if you require reasonable adjustments at any stage of the recruitment process please contact us at workforus@abl1touch.com.