Events Executive (Northern Ireland) in Lisburn

Role Summary: Delivering events and engagement for the Army Benevolent Fund Regional Office in Northern Ireland in order that the Region can achieve its targets and objectives as set out in the annual Fundraising Plan. The role encompasses delivering fundraising in support of the Charity’s Fundraising Plan, including facilitating the work of our volunteer fundraisers; engaging with a wide range of audiences to raise the profile of the Charity in the Northern Ireland region and administrative tasks, including accounting and database management.

Specific Tasks:

• Fundraising:
  • Plan, run, and support fundraising events compliant with the Fundraising Regulator’s Codes of Fundraising and the Charity’s policies and instructions.
  • Manage supporter experiences and journeys seeking to retain current supporters and encourage new supporters.
  • In collaboration with the Comms & Marketing team, produce and distribute event marketing materials.
  • Support and, where necessary, assist Volunteer committees/advocates to encourage fundraising and engagement.
  • Where necessary collaborate or de-conflict with other regions/charities.
• Engagement:
  • Prepare and deliver briefings on the Charity and represent the Charity at external events.
  • In collaboration with the Comms & Marketing team, use the Charity’s digital channels to promote the work of our Charity in the Northern Ireland region.
  • Liaise with local media organisations, Volunteer Committee Chairs and members, Armed Forces Champions within local government, public and private employers, local Army, Army Reserve and Cadet units, and other Military Charities.
• Administration:
  • Database Administration: use Salesforce CRM to assist with supporter engagement. Handle supporter information: input, maintain and amend data. Create and maintain accurate event records.
  • Finance and Accounting: ensure income is correctly batched, expenditure is accounted for, and the Charity’s Gift Aid process has been correctly followed, inputting data, as required, on to the Charity’s finance system Netsuite.
  • Equipment and materials: Maintain and secure all Charity issued IT and telephony equipment, maintain charity vehicle(s), and maintain fundraising materials and stock levels.
• Other:
  • Assemble, erect, and dismantle fundraising equipment, including gazebos and marketing stands.
  • Have flexibility for out-of-hours and weekend work. Occasional overnight stays away from home may be required. Time off in lieu (TOIL) can be authorised by the Regional Director (RD).
  • Extensive travel throughout Northern Ireland Region will be required. The region has a charity van for such purposes and mileage allowance is available to be claimed if own car is required.
  • Attendance at the Charity’s Annual Conference, Charity’s Fundraising Conferences and other specified Charity events and activities.
  • Attend and pass the Institute of Fundraising’s training deemed relevant for the role, during the first 18 months with the Charity.
  • Any other activity or task required by the Charity and as discussed and agreed with the RD.

Skills/Personal Attributes:

• Driving licence is essential.
• Ability to be flexible with working patterns.
• IT literate with understanding of social media tools is desirable.
• Able to work on own initiative and as part of a team.
• Well-developed communication skills with strong interpersonal skills.
• Able to embrace and represent our Charity’s values.
• An understanding of the British Army and the charity sector is desirable.
• Understanding of Northern Ireland’s political, administrative, public, and private organisations is desirable for this role.
• A strong empathy with the charity’s cause and beneficiaries.