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For Companies At a Glance
- Tasks: Support daily exam processes, manage timetables, and liaise with staff and students.
- Company: Join Abertay University, a modern institution focused on quality education and community impact.
- Benefits: Enjoy a competitive salary, permanent position, and opportunities for professional growth.
- Why this job: Be part of a dynamic team that enhances student experiences and academic success.
- Qualifications: Strong organizational skills, communication abilities, and knowledge of university administration required.
- Other info: Applications accepted only through our online recruitment system.
The predicted salary is between 22000 - 26000 £ per year.
Student Administration Assistant
Grade 5, £26,038 – £29,659 (£26,338 – £29,959 from March 2025)
Full time, Permanent
Abertay is a modern university with a global outlook, rooted in its local and national communities. We have made our mark with high quality, well-directed teaching and research, and a stimulating and enriching experience for our students.
Academic Services is part of the Directorate of Student and Academic Services and is responsible for a range of activities relating to academic administration and governance. The team manages a range of student processes, including registration, timetabling, assessment, academic appeals, academic progression and awards. Academic Services supports Academic Quality and Standards Committee, as well as School Academic Committees and Assessment Boards and handles student discipline and complaints for the University.
The University now seeks to appoint a Student Administration Assistant on an Indefinite basis.
Reporting to the Student Administration Manager, you will provide a high level of administrative support, primarily responsible for the day-to-day management of the examination processes.
The post-holder will be responsible for formatting and printing examination papers, and all aspects of the examination process including exam timetabling and invigilation provision.
The postholder will be responsible for the printing of award certificates and transcripts and supporting graduation tasks as required.
The post holder will be required to liaise with academic staff and the External Examiners to ensure moderation processes are carried out in a timely manner. The postholder will also be involved with the operation of the student research ethics system.
The role requires excellent organisational and administrative skills, and good communication skills. A high level of accuracy is essential. The role requires excellent communication (written and verbal) and interpersonal skills as you will be communicating with students and staff in a variety of roles across the University and its partner institutions. A knowledge and understanding of university student administration processes and procedures is essential.
We are looking for a highly motivated, organised individual who is able to work effectively with others, with the ability to prioritise and handle multiple tasks at any given time while maintaining commitment to deadlines. We are looking for the successful person to be available to start as soon as practicably possible.
If you believe you have the skills and experience for this exciting and challenging role, please submit your application through our online recruitment system.
Please note that we will only accept applications through our online recruitment system.
Committed to Equal Opportunities
Abertay University is a Scottish Registered Charity,
No: SC016040
Student Administration Assistant employer: ABERTAY UNIVERSITY
Contact Detail:
ABERTAY UNIVERSITY Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Student Administration Assistant
✨Tip Number 1
Familiarize yourself with the specific processes and procedures related to student administration at universities. Understanding how examination processes work, including timetabling and moderation, will give you a significant edge in your application.
✨Tip Number 2
Highlight any previous experience you have in administrative roles, especially in educational settings. Being able to demonstrate your organizational skills and attention to detail will be crucial for this position.
✨Tip Number 3
Network with current or former employees of Abertay University or similar institutions. They can provide insights into the culture and expectations of the role, which can help you tailor your approach during the interview.
✨Tip Number 4
Prepare to discuss your communication skills in detail. Since the role involves liaising with various stakeholders, being able to articulate your experience in effective communication will be key to impressing the hiring team.
We think you need these skills to ace Student Administration Assistant
Some tips for your application 🫡
Understand the Role: Take the time to thoroughly read the job description for the Student Administration Assistant position. Make sure you understand the key responsibilities, such as managing examination processes and liaising with academic staff.
Highlight Relevant Experience: In your application, emphasize any previous experience you have in administrative roles, particularly in educational settings. Mention specific tasks that align with the responsibilities outlined in the job description, like handling timetables or supporting graduation tasks.
Showcase Communication Skills: Since the role requires excellent communication skills, provide examples in your application of how you've effectively communicated with students and staff in past positions. This could include written correspondence or verbal interactions.
Tailor Your Application: Customize your CV and cover letter to reflect the skills and qualities mentioned in the job description. Use keywords from the listing, such as 'organisational skills', 'accuracy', and 'ability to handle multiple tasks', to demonstrate that you are a strong fit for the role.
How to prepare for a job interview at ABERTAY UNIVERSITY
✨Showcase Your Organizational Skills
As a Student Administration Assistant, you'll need to demonstrate your ability to manage multiple tasks effectively. Prepare examples from your past experiences where you successfully organized events or managed schedules, highlighting your attention to detail and ability to meet deadlines.
✨Communicate Clearly and Confidently
Good communication is key in this role. Practice articulating your thoughts clearly, both verbally and in writing. Be ready to discuss how you've effectively communicated with students and staff in previous roles, and consider preparing questions to ask the interviewers about their communication processes.
✨Understand University Administration Processes
Familiarize yourself with common university administration processes and procedures. Research Abertay University's specific practices if possible, and be prepared to discuss how your knowledge can contribute to the efficiency of their academic services.
✨Demonstrate Your Motivation and Teamwork
The role requires a highly motivated individual who can work well with others. Be ready to share examples of how you've collaborated with teams in the past, and express your enthusiasm for contributing to the university's mission and supporting students' academic journeys.
