At a Glance
- Tasks: Support daily operations and ensure high standards of client care in a busy GP practice.
- Company: Join Abertawe Medical Partnership, a dedicated team serving over 7,000 patients in Swansea.
- Benefits: Gain valuable experience in management, financial oversight, and human resources within healthcare.
- Other info: Friendly and supportive team environment with opportunities for professional growth.
- Why this job: Make a real impact on patient care while developing your leadership skills.
- Qualifications: Experience in primary care, strong financial management, and excellent organisational skills required.
The predicted salary is between 36000 - 60000 £ per year.
We are seeking a highly motivated and experienced Deputy Practice Manager to support the effective running of our GP practice. The successful candidate will assist in overseeing daily operations, ensuring high standards of client care, and supporting the practice team. This role offers an excellent opportunity for individuals with supervisory experience and a strong background in management, financial oversight, and human resources within a Primary Care or similar healthcare environment. The Deputy Practice Manager will play a key role in maintaining smooth practice operations and fostering a positive working atmosphere.
Main duties of the job Responsibilities
- Assist the Practice Manager in overseeing daily practice operations to ensure efficiency and high standards of service.
- Supervise and support the practice team, including nurses, reception staff, and administrative personnel.
- Contribute to financial management tasks such as budgeting, invoicing, and monitoring expenses.
- Support human resources functions, including recruitment, staff training, performance reviews, and producing contracts.
- Ensure compliance with health and safety regulations and maintain high standards of cleanliness and organisation within the practice.
- Assist with patient queries and resolving any patient concerns promptly and professionally.
- Support inventory management by monitoring stock levels and liaising with suppliers as needed.
- Participate in strategic planning to improve practice services and operational efficiency.
About us
Abertawe Medical Partnership is a busy GP practice serving over 7,000 patients in Swansea. We are proud to be contracted by the local health board to provide dedicated care for the homeless population and to work as part of the City Cluster, a network of seven partner practices delivering joined-up primary care across the area. Our team is friendly, supportive, and professional, with GPs, nurses, and administrative staff working collaboratively to provide high-quality, patient-centred care.
Job responsibilities
The Deputy Practice Manager will play a key leadership role in ensuring the smooth day-to-day running of the practice, with a primary focus on:
- Financial management and reporting
- Operational efficiency
- Workforce coordination
- Regulatory compliance
- Supporting strategic development
You will work closely with the Practice Manager, GP Partners, and the wider team to maintain high standards of service delivery.
Qualifications
- Experience in a GP practice or primary care setting
- Strong financial management experience, including budgeting, reporting, and payroll oversight.
- Knowledge of NHS funding streams and primary care contracts
- Excellent organisational and leadership skills
- Strong IT skills, clinical systems, MS Office, spreadsheets
- Ability to work independently and prioritise workload
- ILM qualification or equivalent management training
- Experience with NHS Wales systems
- Understanding of QOF and enhanced services
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Deputy Practice Manager in Swansea employer: Abertawe Medical Partnership
Abertawe Medical Partnership is an exceptional employer, offering a supportive and collaborative work environment for the Deputy Practice Manager role. With a commitment to high-quality patient care and a focus on employee development, staff enjoy opportunities for growth within a busy GP practice that serves a diverse community in Swansea. The practice fosters a positive culture where teamwork and professional development are prioritised, making it an ideal place for those seeking meaningful and rewarding employment in healthcare.
Contact Details:
Abertawe Medical Partnership Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Deputy Practice Manager in Swansea
✨Get Involved with Local Health Initiatives
Join local community health events or volunteer for organisations like public health agencies. This not only builds your experience but also helps you network with industry professionals who might know of openings at places like Abertawe Medical Partnership.
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Check out associations like the Institute of Healthcare Management. They often have job boards, networking events, and conferences that are perfect for connecting with potential employers in health sciences administration.
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Follow health policy news and trends—being knowledgeable about the current landscape will not only help you in interviews but also make you stand out as a candidate. You can discuss recent developments and their implications when chatting with folks at Abertawe Medical Partnership.
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We think you need these skills to ace Deputy Practice Manager in Swansea
Some tips for your application 🫡
Highlight Your Relevant Experience:When applying for a role in health sciences administration, it's super important to spotlight any relevant experience you have in healthcare settings. Whether you've worked in a hospital, a clinic, or any related environment, make sure to detail those roles in your CV – focusing on your responsibilities and achievements that align with the job at Abertawe Medical Partnership.
Showcase Your Administrative Skills:Administrative skills are key in this field, so don’t hold back! Make sure your CV reflects your proficiency in things like scheduling, data management, and compliance with health regulations. Mention specific software you’ve used, such as patient management systems, as this will demonstrate your hands-on abilities and readiness for the role at Abertawe Medical Partnership.
Craft a Meaningful Cover Letter:Your cover letter should reflect your passion for the health sciences field and your eagerness to contribute to Abertawe Medical Partnership. Share a bit about why you’re drawn to this sector, any impactful situations or challenges you’ve encountered, and how they’ve shaped your desire to work in health sciences administration. This personal touch can really set you apart!
Tailor Your Documents to the Job:Don't use a one-size-fits-all approach! Make sure your CV and cover letter are specifically tailored for this role. Highlight any certifications you have relevant to health administration, and ensure you clearly connect your previous roles to the skills needed for the full-time position at Abertawe Medical Partnership. This way, you're showing them you’ve done your homework and are genuinely interested in being a part of their team.
How to prepare for a job interview at Abertawe Medical Partnership
✨Showcase Your Administrative Skills
In health sciences administration, being organised is key. Make sure you can demonstrate your skills in managing schedules, paperwork, and data accurately. Be ready to discuss specific tools you've used, like electronic health record systems or scheduling software, and how they improved efficiency in your past experiences.
✨Know Your Regulations
Familiarity with healthcare regulations and compliance is crucial. Brush up on HIPAA, GDPR, or other relevant policies before your interview. We recommend preparing examples of how you've ensured compliance or handled sensitive information in past roles—this will show you're not just knowledgeable but also responsible.
✨Prepare for Scenario Questions
Interviews for administrative roles often involve scenario-based questions to assess your problem-solving skills. Practice responses to common situations you might face, such as dealing with a challenging patient or managing a sudden schedule change. This will not only demonstrate your ability to think on your feet but also highlight your interpersonal skills.
✨Align Your Goals with the Organisation
As a full-time candidate, employers will want to know how your long-term career goals align with their mission. Take some time to research Abertawe Medical Partnership’s values and be ready to tie your passion for health sciences administration into their objectives. Demonstrating enthusiasm and career alignment can be a game-changer in this competitive field!
