At a Glance
- Tasks: Manage the Purchase Ledger and support the finance team in a creative environment.
- Company: Aberdeen Performing Arts, passionate about culture and live performance.
- Benefits: Part-time hours, hybrid working options, and a vibrant workplace.
- Other info: Encouraging diverse applicants and offering excellent career development opportunities.
- Why this job: Join a dynamic team and contribute to inspiring performances in your community.
- Qualifications: Experience in finance, strong Excel skills, and a proactive attitude.
The predicted salary is between 20000 - 25000 € per year.
Contract Type: Permanent, Part-time, 30 hours per week
About Us
At Aberdeen Performing Arts, we’re passionate about creativity, culture, and live performance. As custodians of iconic venues – His Majesty’s Theatre, Music Hall, and The Lemon Tree – we’re committed to delivering exceptional performances and experiences that inspire and connect our community.
Our Purpose
Bringing the arts, creativity, and live performance to everyone.
Our Mission
Creating inclusive, engaging, and stimulating work that captivates diverse audiences from Aberdeen, the North-east, and beyond.
Our Values
- Curiosity: Always seeking to learn and grow.
- Optimism: Tackling challenges with positivity.
- Loyalty: Committed to our people and purpose.
- Resilience: Bouncing back stronger.
- Teamwork: Achieving more together.
The Role
This permanent, part‑time role (30 hours per week) is an exciting opportunity to take ownership of the Purchase Ledger while supporting the wider finance function. Reporting to the Finance Manager, you will help ensure our financial processes run efficiently and accurately. The role is based at The Lemon Tree, with occasional working across all our venues. Hybrid working may be considered.
What You'll Do
- Ensure the smooth running of the Purchase Ledger, including timely and accurate processing of supplier invoices.
- Maintain supplier records and manage purchase orders.
- Reconcile supplier statements and resolve queries promptly.
- Support weekly supplier payment runs.
- Review and maintain aged creditors and GRNI reports.
- Reconcile credit card receipts.
- Assist with finance data collection across the organisation.
- Provide administrative support to the Finance Manager and wider team.
About You
- Has experience in a finance or accounts payable role.
- Is confident using Microsoft Excel and Microsoft 365.
- Ideally has experience with Sage Intacct or another accounting system.
- Has strong numeracy and communication skills.
- Is highly organised, detail‑oriented, and able to meet deadlines.
- Can work independently while contributing positively to a team.
- A positive, proactive attitude and the ability to thrive in a busy, creative environment is key.
Equal Opportunities
We are an equal opportunities employer and are committed to the principles of diversity and inclusion in all aspects of our organisation. In that spirit, applicants from diverse or under‑represented backgrounds, experiences, ability and perspectives are actively encouraged to apply.
This post does not meet the minimum requirements for visa sponsorship under the Skilled Worker Route. We are therefore unable to consider applicants for this post that require sponsorship to work in the UK.
Accounts Payable Assistant employer: Aberdeen Performing Arts
Aberdeen Performing Arts is an exceptional employer that fosters a vibrant and inclusive work culture, dedicated to creativity and community engagement. With a commitment to employee growth and development, staff enjoy the unique advantage of working in iconic venues while contributing to the arts scene in Aberdeen. The part-time Accounts Payable Assistant role offers flexibility, a supportive team environment, and the opportunity to be part of a mission that brings live performance to diverse audiences.
StudySmarter Expert Advice🤫
We think this is how you could land Accounts Payable Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections in the finance world, especially those who might know about opportunities at Aberdeen Performing Arts. A friendly chat can sometimes lead to a foot in the door.
✨Tip Number 2
Prepare for the interview by brushing up on your knowledge of accounts payable processes. Be ready to discuss how you can ensure the smooth running of the Purchase Ledger and share examples from your past experience.
✨Tip Number 3
Show off your skills with Microsoft Excel! Bring along some examples of how you've used it in previous roles, especially if you’ve tackled complex data or reconciliations. It’ll demonstrate your confidence and capability.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are genuinely interested in joining our creative community.
We think you need these skills to ace Accounts Payable Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your finance or accounts payable experience, especially if you've worked with systems like Sage Intacct. We want to see how you fit into our creative environment!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Share your passion for the arts and how your values align with ours. Let us know why you're excited about the role and how you can contribute to our mission of bringing creativity to everyone.
Show Off Your Skills:Don’t forget to mention your proficiency in Microsoft Excel and 365. If you have strong numeracy and communication skills, make them stand out! We love seeing candidates who are organised and detail-oriented, so give us examples of how you've demonstrated these traits.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows your enthusiasm for joining our team at Aberdeen Performing Arts!
How to prepare for a job interview at Aberdeen Performing Arts
✨Know Your Numbers
Brush up on your finance knowledge, especially around accounts payable processes. Be ready to discuss your experience with managing purchase ledgers and reconciling statements, as this role is all about ensuring accuracy in financial transactions.
✨Excel Like a Pro
Since the job requires confidence in Microsoft Excel, make sure you can talk about your skills in using it. Prepare examples of how you've used Excel for data analysis or reporting in previous roles, and maybe even practice some common functions or formulas that could come up.
✨Show Your Team Spirit
This role involves working closely with the Finance Manager and the wider team, so be prepared to share examples of how you've successfully collaborated in past positions. Highlight your teamwork skills and how you contribute positively to a busy environment.
✨Embrace the Culture
Aberdeen Performing Arts values curiosity, optimism, and resilience. Think of ways to demonstrate these values during your interview. Share stories that reflect your proactive attitude and how you've tackled challenges in a creative setting.
