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For Companies At a Glance
- Tasks: Manage admin tasks, support the manager, and handle reception duties in a care home.
- Company: Join Rawyards House Care Home, a supportive environment dedicated to resident care.
- Benefits: Enjoy free on-site parking and a flexible Monday to Friday schedule.
- Why this job: Make a difference in residents' lives while gaining valuable experience in care home administration.
- Qualifications: 1 year of care home administration experience required; must be willing to travel.
- Other info: This is a temporary role covering maternity leave with opportunities for training.
The predicted salary is between 24000 - 30000 £ per year.
Overview
Office Manager (covering maternity leave)
CARE HOME: Rawyards House Care Home – Airdrie
ADDRESS: Rawyards House Care Home, Motherwell Street, Airdrie, ML6 7HP
Key Details
- Job Title: Care Home Office Manager
- Accountable To: Care Home Manager
- Job Type: Temporary
- Salary: £28,500.00 per year
Responsibilities
- To effectively organise and manage all administrative matters relating to the Care Home.
- To provide support to the Manager on administrative matters
- To undertake receptionist duties in respect of enquiries received and visitors to the care home
- Initiate, install and keep up to date adequate office systems to facilitate the smooth running of the care home
- Maintain confidentiality and ensure security of all information is maintained in accordance with GDPR.
- Deal with all correspondence under the direction of the Home Manager Respond and check emails, posts, and messages through other systems daily
- Deal with DSS, Social Services and Regulatory Bodies as necessary
- Liaise with Head Office / Operations Team as necessary
- Ensure good communications with staff, residents, and relatives
- Telephone and reception duties
- Keep all accounts up to date and in order, Receive payments and issue receipts
- Cashing up and banking all monies, keep record of petty cash expenditure and the company cash card, submitting and requesting top up as needed.
- Maintain accurate up to date personal (including financial) file for each resident
- Ensure invoices are logged and sent to Head Office at required appropriate times
- Ensure debts are being followed up in conjunction with Head Office
- Check and keep residents’ personal allowance records up to date.
- Make payments to hairdresser, chiropodist, etc.
- Complete personnel files for all new employees and keep up to date and add information as required, be aware and understand HR polices and processes from the company but also of regulators
- Complete fixed daily time sheets. Collate employees’ timesheets and payroll information using T&A system and other records and deal with problems arising there from
- To work flexible hours as required by the care home
- Promote and market the care home, dealing with enquires and maintaining enquiry log
- Abide, follow, and implement polices and procedures
- Attend and complete all mandatory trainings and other courses as required (in house, eLearning or attending at the venue outside the organisations)
- Attend Meetings as required
- Complete reports, audits and submit on time as required and requested by Home Manager, Deputy Manager, Head Office, and Operations Team members.
Requirements / Qualifications
- Experience: Care Home Administration: 1 year (required)
- United Kingdom (required)
- Willingness to travel: 100% (required)
Benefits
- Free parking
- On-site parking
Schedule
- Monday to Friday
Location
- Airdrie ML6 7EJ: reliably commute or plan to relocate before starting work (required)
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Office Manager (covering maternity leave) employer: Abbeyhealthcare
Contact Detail:
Abbeyhealthcare Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager (covering maternity leave)
✨Tip Number 1
Familiarise yourself with the specific administrative tasks mentioned in the job description. Understanding the nuances of care home administration, such as GDPR compliance and liaising with regulatory bodies, will help you stand out during interviews.
✨Tip Number 2
Network with professionals in the care home sector. Attend local events or join online forums to connect with current or former office managers. This can provide you with insights into the role and potentially lead to a referral.
✨Tip Number 3
Demonstrate your organisational skills by preparing examples of how you've successfully managed administrative tasks in previous roles. Be ready to discuss specific systems you've implemented to improve efficiency.
✨Tip Number 4
Research Rawyards House Care Home and its values. Tailoring your conversation to reflect an understanding of their mission and how you can contribute will show your genuine interest in the position.
We think you need these skills to ace Office Manager (covering maternity leave)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in care home administration. Focus on your organisational skills, ability to manage correspondence, and any experience with financial record-keeping.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the responsibilities listed in the job description. Mention your familiarity with GDPR and your experience in maintaining confidentiality, as these are crucial for the role.
Highlight Relevant Experience: In your application, emphasise any previous roles where you managed administrative tasks, dealt with regulatory bodies, or liaised with staff and residents. This will show that you understand the unique environment of a care home.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for an Office Manager.
How to prepare for a job interview at Abbeyhealthcare
✨Know the Care Home's Values
Before your interview, take some time to research Rawyards House Care Home and understand its values and mission. This will help you align your answers with what they stand for and show that you're genuinely interested in the role.
✨Highlight Relevant Experience
Make sure to emphasise your previous experience in care home administration. Be ready to discuss specific examples of how you've managed administrative tasks, dealt with correspondence, or maintained confidentiality in past roles.
✨Prepare for Scenario Questions
Expect questions that ask how you would handle specific situations, such as dealing with a difficult visitor or managing multiple tasks at once. Think of examples from your past experiences that demonstrate your problem-solving skills and ability to stay organised.
✨Show Your Communication Skills
As an Office Manager, you'll need to communicate effectively with staff, residents, and relatives. Be prepared to showcase your communication skills during the interview by being clear and concise in your responses, and perhaps even asking insightful questions about the team dynamics.