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For Companies At a Glance
- Tasks: Coordinate operations, manage records, and support multiple teams in a dynamic environment.
- Company: A growing professional services business with a focus on internal operations.
- Benefits: Competitive salary and the chance to develop your skills in a supportive setting.
- Why this job: Be a key player in streamlining operations and making a real impact behind the scenes.
- Qualifications: Experience in admin or operations, strong attention to detail, and great communication skills.
- Other info: Join a structured business with opportunities for growth and variety in your role.
Location: St. Albans / Hertfordshire (office-based)
Remuneration: Competitive, dependent on experience
Overview
We are supporting a growing professional services business that is strengthening its internal operations support function and is now looking to appoint an Operations Administrator. This role has been created to support day-to-day operational activity by helping to coordinate external services, maintain accurate records, and ensure internal processes run smoothly. It sits in a central support position, working across multiple teams and acting as a key point of coordination for operational workflows. The successful candidate will help bring structure, consistency, and visibility to administrative and operational processes across the business.
Key Responsibilities
- Operational Support & Coordination
- Support the coordination of external service activity in line with internal requirements
- Act as a point of contact between internal teams and external partners
- Assist with the preparation and distribution of documentation and materials
- Monitor the progress of ongoing operational activity and follow up where required
- Process & Data Administration
- Maintain accurate records and logs within internal systems
- Ensure documentation is correctly recorded, stored, and accessible
- Support the upkeep of trackers, schedules, and performance data
- Assist with administrative processes that support governance and reporting
- Internal & Commercial Support
- Provide administrative support to operational and commercial teams
- Assist with the preparation of cost information and supporting documentation
- Support internal processes linked to work completion and billing readiness
- Respond to inbound requests relating to operational coordination and administration
About You
- Experience in an administrative, coordination, or operations support role
- Comfortable managing multiple tasks and deadlines
- Strong attention to detail and confidence working with data and documentation
- Clear, professional communicator
- Organised, reliable, and proactive in approach
- Experience within structured or regulated environments is beneficial but not essential
Why This Role
This is an opportunity to step into a newly defined support role within a growing and well-structured business. The position offers variety, responsibility, and the chance to play a key role in supporting how operational activity is coordinated behind the scenes.
Operations Administrator employer: Abbeygate Search Ltd
Contact Detail:
Abbeygate Search Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Operations Administrator
✨Tip Number 1
Network like a pro! Reach out to people in your industry on LinkedIn or at local events. We all know that sometimes it’s not just what you know, but who you know that can help you land that Operations Administrator role.
✨Tip Number 2
Prepare for the interview by researching the company and its operations. We want you to show them you’re not just another candidate; you’re genuinely interested in how they run their business and how you can contribute to their success.
✨Tip Number 3
Practice your communication skills! As an Operations Administrator, clear communication is key. We suggest doing mock interviews with friends or family to get comfortable articulating your thoughts and experiences.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Operations Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Operations Administrator role. Highlight any relevant administrative or coordination experience, and don’t forget to mention your attention to detail and organisational skills!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for this role. Talk about your experience in managing multiple tasks and how you can bring structure and consistency to our operations.
Showcase Your Communication Skills: As a key point of contact, clear communication is vital. In your application, demonstrate your ability to communicate professionally and effectively, whether it’s through your writing style or by providing examples of past experiences.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re proactive and keen to join our team!
How to prepare for a job interview at Abbeygate Search Ltd
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Operations Administrator role. Familiarise yourself with the key responsibilities and think about how your experience aligns with them. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Prepare Examples of Your Work
Think of specific examples from your past experiences that demonstrate your skills in coordination, administration, and data management. Be ready to discuss how you've successfully managed multiple tasks or improved processes in previous roles. This will give the interviewer a clear picture of what you can bring to their team.
✨Ask Insightful Questions
Interviews are a two-way street, so prepare some thoughtful questions to ask the interviewer. Inquire about the team's current challenges or how success is measured in the role. This shows that you're proactive and genuinely interested in contributing to the company's success.
✨Showcase Your Communication Skills
As an Operations Administrator, clear communication is key. During the interview, practice articulating your thoughts clearly and professionally. Use examples that highlight your ability to communicate effectively with both internal teams and external partners, as this will be crucial in the role.
