At a Glance
- Tasks: Manage and coordinate multiple large conferences while leading a dynamic team.
- Company: Join Abbey Conferences, an award-winning international conference organiser with a vibrant culture.
- Benefits: Enjoy hybrid working, generous leave, bonuses, and personal development opportunities.
- Other info: Be part of a supportive team with excellent career growth and social initiatives.
- Why this job: Make a real impact in the events industry while travelling and meeting diverse clients.
- Qualifications: Experience in event management and strong organisational skills are essential.
The predicted salary is between 36000 - 60000 £ per year.
Direct message the job poster from Abbey Conferences
Business Development Manager at Abbey Conferences
Hybrid Role, with offices in Edinburgh or Dublin.
Abbey Conferences are looking for an experienced Conference Project Manager who can manage multiple large and complex conferences at once. The right candidate will work closely together with the Director of Operations and will be responsible for supervising junior members of the team to ensure that all assigned tasks are completed on time. Budget Management and Timelines are an important part of this role.
Abbey Conferences are a multi-award‑winning International Conference organiser with offices in Dublin and Edinburgh. We provide a wide range of professional conference services for national and international associations. Abbey Conferences is part of the Abbey Group, an established and fast‑growing Destination Management Company, dedicated to selling the destinations of Ireland and the UK to the International travel trade.
WHY WORK FOR US
- The Abbey Group is proud to hold a certification for being a Great Place To Work UK & a Great Place to Work Ireland
- Progressive Company
- Deloitte Best Managed company for 16 consecutive years
- Hybrid/blended working option available
- Up to 60 days per year remote working abroad
- A paid day off on your birthday & an additional paid day off over the Christmas period
- Discretionary Company Bonus Scheme
- Company contribution to occupational pension scheme
- Discretionary flexible benefit contribution towards pension or health care plan
- Learning and development opportunities – individual training budget per year
- Employee Assistance Programme – health & wellbeing support
- Active Social Committee and Green Team including free events throughout the year
THE ROLE AND CORE DUTIES INCLUDE:
- Co-ordinate and manage the organisation of all assigned conferences
- Client relationship management – be the key company contact with the Local Organising Committee (LOC) and attend all LOC meetings.
- Work with LOC to design all aspects of the conference and to implement the direction of the LOC in relation to the conference.
- Onsite management – be the company’s key representative on site during the operation of the conference.
- Manage and support the departmental staff assigned to the conference.
- Provide support and training to conference presenters/hosts to ensure they understand the LOC’s objectives for the conference and to familiarise themselves with all the technical aspects of the conference.
- Online registration & abstract management.
- AV and catering co-ordination.
- Website set up and maintenance.
- Social Programme creation and co-ordination.
- Budget management.
- Support our Sponsorship Manager with funding/sponsorship & exhibition activities.
- Attend supplier meetings.
- Attending presentations on occasion where required.
- Complete financial and credit control over the conferences handled by the company.
- Assist with the supervision of staff allocated to the Conference division.
- Maintenance and development of the Company’s Event Management system – including setting up and maintaining conferences in the system and the management of the Online Registration and Abstract Submission systems. The role also extends to integration of external client websites to the Company’s internal system (Training provided).
- Assisting the Abbey Group with its environmental and responsible tourism initiatives.
- Any other duties as assigned from time to time by your manager or other board member.
- Some international travel may be required and will be in compliance with the company’s Business Travel Policy.
REQUIREMENTS:
- Extensive experience in a similar role/company
- Ability to meet agreed time paths/deadlines
- Motivated self-starter with a passion for client care plus a commitment to delivering services to the highest level
- Good team player
- Strong technical/computer abilities
- Willingness to travel – mainly within the UK & Ireland but also possibly to some mainland European locations
- Relevant 3rd level degree in Event Management, Tourism, Business or Languages or relevant experience
- Very good knowledge of MS Office
- Familiarity with the EventsAir conference management software is a distinct advantage
Abbey Group is an equal opportunities employer.
- REPORTING TO: Director of Operations, Conference Department
- APPLICATIONS: Anja Fischer & Greg Carew atcareers@abbeyconference.ie
- FURTHER INFO: https://www.abbey.ie/careers /www.abbeyconferences.com
- Deadline: Friday 31st October
Seniority level
- Mid-Senior level
Employment type
- Full-time
Job function
- Project Management and Information Technology
- Events Services
Referrals increase your chances of interviewing at Abbey Conferences by 2x.
Conference Project Manager employer: Abbey Conferences
Abbey Conferences is an award-winning international conference organiser that prides itself on being a Great Place to Work in both the UK and Ireland. With a hybrid working model, generous remote work options, and a strong focus on employee development, Abbey Conferences fosters a supportive and dynamic work culture where team members can thrive. The company also offers unique benefits such as a paid day off for your birthday, discretionary bonuses, and an active social committee, making it an attractive employer for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Conference Project Manager
✨Tip Number 1
Don't just send your CV and hope for the best! Slide into the DMs of the job poster, Anja or Greg, and introduce yourself. A friendly message can make you stand out and show your enthusiasm for the Conference Project Manager role.
✨Tip Number 2
Network like a pro! Connect with current employees at Abbey Conferences on LinkedIn. Ask them about their experiences and any tips they might have for landing the job. It’s all about making those connections!
✨Tip Number 3
Prepare for the interview by researching Abbey Conferences and their recent events. Show that you’re not just another candidate; you’re genuinely interested in what they do and how you can contribute to their success.
✨Tip Number 4
When you get that interview, don’t forget to highlight your budget management skills and experience with event software. These are key aspects of the role, so make sure to showcase your expertise in these areas!
We think you need these skills to ace Conference Project Manager
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Conference Project Manager role. Highlight your experience in managing large conferences and any relevant skills that match the job description. We want to see how you can bring your unique flair to our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to tell us why you're passionate about conference management and how your previous experiences have prepared you for this role. Keep it engaging and personal – we love a good story!
Show Off Your Team Spirit:Since you'll be supervising junior members, it's important to showcase your leadership skills. Mention any past experiences where you've successfully led a team or mentored others. We value collaboration and want to know how you can contribute to our team dynamic!
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It helps us keep everything organised and ensures your application gets the attention it deserves. Plus, it’s super easy – just a few clicks and you’re done!
How to prepare for a job interview at Abbey Conferences
✨Know Your Conferences
Before the interview, dive deep into Abbey Conferences' past events. Familiarise yourself with their style, themes, and any unique aspects of their conferences. This will not only show your genuine interest but also help you discuss how your experience aligns with their needs.
✨Showcase Your Budget Management Skills
Since budget management is crucial for this role, prepare specific examples from your past experiences where you successfully managed budgets for large events. Be ready to discuss challenges you faced and how you overcame them, demonstrating your problem-solving skills.
✨Highlight Team Leadership Experience
As you'll be supervising junior team members, share instances where you've led a team or mentored others. Discuss your approach to ensuring tasks are completed on time and how you foster a collaborative environment, which is key in a fast-paced conference setting.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about their upcoming conferences, team dynamics, or company culture. This shows you're not just interested in the job, but also in how you can contribute to their success and fit into their team.
