Administrator/Receptionist (Ongoing Temporary Position)

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This Position reports to:
Manufacturing Unit Manager

Your role and responsibilities

We are looking for a dedicated Administrator/Receptionist to join our team and become the main point of contact within our business. This is an ongoing temporary role and you will be hired via our agency partner, NES Fircroft.

In this role, you will provide general business and HR administrative services, ensuring smooth operations at the business level. As the Administrator/Receptionist, you will play a crucial role in maintaining efficient office procedures, supporting various departments, and handling HR admin related tasks. Your ability to manage multiple responsibilities with professionalism and attention to detail will be key to your success in this position.

The work model for the role is: 2 – 3 days a week onsite at our Leeds, Morley office.

This role is contributing to the UK Emergency Lightning Business. Main stakeholders are Operations Manager, HRBP, visitors/customers.

You will be mainly accountable for:

• Front Desk Management: Greet visitors, handle orders and calls, manage reception.
• Administrative Support: Assist with filing, data entry, and update organisational chart quarterly.
• Meeting Coordination: Schedule and organise meetings/trainings, prepare rooms and materials.
• Inventory Management: Order and maintain office supplies and merchandise.
• Communication: Handle internal communications via emails and notice boards.
• Visitor Management: Ensure visitors follow site protocols, support travel arrangements and lunch orders.
• HR Admin Support: Assist with various HR admin tasks, including preparing awards, absence/illness reports, employee onboarding and processing overtime/holiday requests.
• Event Planning: Organize company/team events and employee gifts.

Qualifications for the role

• Business administrative Experience: Previous experience in business administrative roles.
• Strong Communication Skills: Ability to communicate clearly and professionally, both verbally and in writing.
• Organisational Skills: Excellent at managing multiple tasks, prioritizing, and maintaining attention to detail.
• Customer Service Skills: Friendly and approachable demeanor to effectively greet and assist visitors.
• Technical Proficiency: Proficient in using office software (e.g., Microsoft Office Suite) and office equipment.
• Event Planning Skills: Experience in organising events/trainings and coordinating logistics.
• Problem-Solving Skills: Ability to handle unexpected situations and find effective solutions.
• Confidentiality: Ability to handle sensitive information with discretion and maintain confidentiality.
• Team Player: Collaborative attitude and ability to work well with different departments and team members.

We value people from different backgrounds. Could this be your story? Apply today or visit www.abb.com to read more about us and learn about the impact of our solutions across the globe.