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- Tasks: Be the friendly face of our office, managing front desk duties and supporting various departments.
- Company: Join a dynamic team at ABB, a leader in innovative solutions for the UK Emergency Lightning Business.
- Benefits: Enjoy flexible working 2-3 days a week onsite, plus opportunities for personal growth and development.
- Why this job: Gain valuable experience in administration while contributing to a supportive and diverse workplace culture.
- Qualifications: Bring your strong communication, organisational, and customer service skills; previous admin experience is a plus.
- Other info: This is an ongoing temporary role, perfect for students looking to gain real-world experience.
The predicted salary is between 24000 - 36000 £ per year.
We are looking for a dedicated Administrator/Receptionist to join our team and become the main point of contact within our business. This is an ongoing temporary role, hired via our agency partner, NES Fircroft. In this role, you will provide general business and HR administrative services, ensuring smooth operations at the business level. As the Administrator/Receptionist, you will play a crucial role in maintaining efficient office procedures, supporting various departments, and handling HR admin tasks. Your ability to manage multiple responsibilities with professionalism and attention to detail will be key to your success. The work model for this role is 2-3 days a week onsite at our Leeds, Morley office. This role contributes to the UK Emergency Lightning Business. Main stakeholders include the Operations Manager, HRBP, visitors, and customers. You will be mainly accountable for:
- Front Desk Management: Greet visitors, handle calls, manage reception.
- Administrative Support: Assist with filing, data entry, and updating the organisational chart quarterly.
- Meeting Coordination: Schedule and organise meetings/trainings, prepare rooms and materials.
- Inventory Management: Order and maintain office supplies and merchandise.
- Communication: Manage internal communications via emails and notice boards.
- Visitor Management: Ensure visitors follow site protocols, support travel arrangements and lunch orders.
- HR Admin Support: Assist with HR tasks such as preparing awards, absence/illness reports, employee onboarding, and processing overtime/holiday requests.
- Event Planning: Organise company/team events and employee gifts.
Requirements include:
- Business administrative experience
- Strong communication skills
- Organisational skills
- Customer service skills
- Technical proficiency in office software
- Event planning experience
- Problem-solving skills
- Ability to handle sensitive information confidentially
- Team player attitude
We value diversity and encourage applications from people of different backgrounds. Could this be your story? Apply today or visit www.abb.com to learn more about us and our solutions. This position reports to the relevant manager. #J-18808-Ljbffr
Administrator/Receptionist employer: ABB Ltd
Contact Detail:
ABB Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrator/Receptionist
✨Tip Number 1
Familiarise yourself with the specific software and tools commonly used in administrative roles. Being proficient in office software will not only boost your confidence but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Practice your communication skills, both verbal and written. As the first point of contact, being able to convey information clearly and professionally is crucial. Consider role-playing scenarios with a friend to enhance your skills.
✨Tip Number 3
Showcase your organisational skills by preparing a mock schedule or plan for managing multiple tasks. This can be a great talking point during interviews, illustrating your ability to prioritise and manage time effectively.
✨Tip Number 4
Research the company culture and values of StudySmarter. Understanding our mission and how you can contribute will help you align your responses during any discussions, making you a more appealing candidate.
We think you need these skills to ace Administrator/Receptionist
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administration and reception roles. Emphasise your organisational skills, customer service experience, and any technical proficiency with office software.
Craft a Strong Cover Letter: Write a cover letter that showcases your communication skills and explains why you are a great fit for the Administrator/Receptionist role. Mention specific examples of how you've successfully managed multiple responsibilities in previous positions.
Highlight Relevant Skills: In your application, clearly outline your problem-solving abilities, attention to detail, and experience with event planning. These skills are crucial for the role and should be evident in your written application.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects professionalism and attention to detail, which is essential for this position.
How to prepare for a job interview at ABB Ltd
✨Showcase Your Organisational Skills
As an Administrator/Receptionist, you'll need to demonstrate your ability to manage multiple tasks efficiently. Prepare examples from your past experiences where you successfully organised schedules, managed inventory, or coordinated meetings.
✨Highlight Your Communication Abilities
Strong communication skills are essential for this role. Be ready to discuss how you've effectively communicated with colleagues, visitors, and customers in previous positions. Consider sharing specific instances where your communication made a positive impact.
✨Demonstrate Customer Service Experience
Since you'll be the first point of contact, showcasing your customer service skills is crucial. Think of examples where you handled difficult situations or provided exceptional service, and be prepared to share these during the interview.
✨Prepare for HR Admin Questions
Given that the role involves HR administrative tasks, brush up on relevant HR processes. Be ready to discuss your experience with onboarding, managing absence reports, or any other HR-related duties you've performed in the past.