Accounts Payable Administrator in Swindon

St David Recruitment are working on behalf of a global infrastructure group to secure a highly organised and detail orientated Accounts Payable Administrator to join their finance team based in Swindon. This is an excellent opportunity for an experienced accounts professional to play a key role in ensuring the accurate and timely processing of supplier invoices, expenses, and payments while supporting the wider business with finance-related queries. The successful candidate will be responsible for maintaining the integrity of accounts payable processes, supporting internal stakeholders, and delivering excellent service to suppliers and colleagues alike.

Key Responsibilities

• Receive supplier invoices via email, maintain the invoice register, and distribute invoices for approval.
• Process supplier invoices accurately within the SAP system.
• Monitor Goods Received Note (GRN) entries and investigate any discrepancies or queries.
• Provide support and guidance to site personnel regarding SAP transactions and processes.
• Process non-purchase order invoices, ensuring accurate coding and allocation.
• Handle supplier enquiries, resolving issues promptly or escalating where necessary.
• Scan and upload invoices into SAP, ensuring correct matching and posting.
• Perform supplier statement reconciliations and investigate outstanding items.
• Accurately code and process company Barclaycard statements.
• Process employee expense claims, ensuring compliance and correct coding.
• Prepare and process payment runs through SAP.
• Provide support and cover for colleagues as required, including subcontract payment processing.
• Undertake any additional duties appropriate to the role and business needs.

About you:

Essential Skills & Experience

• Previous experience in an Accounts Payable or Finance Administration role.
• Strong attention to detail and high levels of accuracy.
• Experience processing invoices and supplier payments.
• Excellent organisational and time management skills.
• Strong communication skills with the ability to build effective working relationships.
• Confident using Microsoft Office, particularly Excel.
• Ability to prioritise workload and meet deadlines in a fast-paced environment.
• Experience using SAP or a similar ERP system.
• Experience within the construction, engineering, or project-based sectors.
• Understanding of purchase order and GRN processes.

Integrity & Accountability

• Take pride in delivering high-quality work.
• Support colleagues and contribute to a culture of openness and respect.
• Encourage continuous improvement through constructive feedback and collaboration.
• Value and respect the views and contributions of others.
• Take ownership of responsibilities and personal development.
• Work collaboratively to achieve shared goals.
• Recognise and challenge sub-standard performance while celebrating success.
• Take personal responsibility for delivering excellent service.
• Maintain a positive, proactive, and customer-focused approach.
• Build strong relationships with colleagues, clients, and stakeholders.
• Work collaboratively to achieve the best outcomes for all parties.

Innovation

• Identify opportunities to improve processes and efficiency.
• Promote continuous improvement and positive change.
• Embrace learning opportunities and share knowledge with colleagues.

Sustainability

• Work safely and responsibly.
• Communicate effectively with colleagues and stakeholders.
• Support business sustainability by embracing change and continuous development.

Health, Safety & Environmental Responsibilities

The successful candidate will be expected to comply with all company Health, Safety, Quality and Environmental (HSQE) policies and procedures and contribute to maintaining a safe and compliant working environment.