At a Glance
- Tasks: Support the purchase ledger team by managing invoices and supplier payments.
- Company: Join a dynamic team on the Bedford-Buckinghamshire border during peak season.
- Benefits: Earn £14 per hour with flexible part-time hours and valuable experience.
- Other info: Contract lasts until August 2025, ideal for students seeking temporary work.
- Why this job: Perfect for detail-oriented individuals looking to enhance their financial skills in a supportive environment.
- Qualifications: Proficiency in Excel and strong organisational skills are essential; previous experience is a plus.
Part time Accounts Payable clerk (30 hours per week), 8 weeks, Flitwick, £14.00 per hour
Our client based on the Bedford Buckinghamshire border requires and an interim Accounts Payable Clerk to support their existing purchase ledger clerk during our peak season. They are looking for an individual who is available to start ASAP and commit to the next 2 months
This is a contract to the end of August 2025. The support Accounts Payable Clerk should have the ability to review, interpret, analyse and challenge financial information, be proactive, organised and methodical, have a good working knowledge of Excel and the ability to manipulate, summarise and present data in an informative style, have a keen eye for accuracy and achieve monthly deadlines.
We are looking for:
- Excellent organisational skills
- Self-motivation
- Strong attention to detail
- Problem solving skills
- Excellent communication skills
- Good prioritisation skills and be flexible enough to adapt plans
- An ability to work to tight deadlines and within constraints
- Proven experience within a similar role(s).
Purchase Invoices/Credit Notes
Reconcile purchase invoices to open purchase orders. Post if all criteria match, reject invoice if no purchase order number mentioned on invoice or query if values are different.
- Post credit notes and follow up with supplier if refund is due. Supplier Payments
- Create weekly suggested list of supplier payments for Head of Finance to review.
- Create supplier payments in Access, create BACS file through Access and upload to Barclays.Net ready for Head of Finance to approve.
- Send remittance advices to suppliers.
- Seek approval from Head of Finance for urgent payments and process through Barclays.NET ready for authorisation.
Purchase Ledger Maintenance
- Refer any supplier terms that differ from standard 45 day terms to Head of Finance.
- Create new supplier accounts in Access and include all information requested on the supplier form.
- Review aged creditors report weekly to clear unallocated transactions and contact suppliers for refunds or copy invoices to match unallocated credit notes.
- Daily digital filing.
Purchase Ledger Enquiries / Queries
- Consistent organisation of the Accounts inbox which includes responding to all enquiries within a reasonable time frame, saving down all invoices, credit notes, notifications, etc for processing through purchase ledger.
- The Accounts inbox should be cleared daily of all incoming emails by way of response or other appropriate action.
- Deal with supplier and internal purchase ledger queries.
- Escalate queries where appropriate within sensible timescales to prevent delays.
- Complete credit application forms to create new accounts with new suppliers.
Part-time Accounts Payable Clerk (30hrs p/w) in Flitwick employer: Abacus Consulting
Join a leading law practice in Belfast that not only boasts a strong market presence but also prioritises employee growth and leadership development. With a commitment to fostering a collaborative work culture, this firm offers competitive salaries and a clear progression route for ambitious Banking and Finance solicitors looking to elevate their careers. Experience the unique advantage of working in a vibrant city while being part of a team that values innovation and excellence in legal services.
StudySmarter Expert Advice🤫
We think this is how you could land Part-time Accounts Payable Clerk (30hrs p/w) in Flitwick
✨Tip Number 1
Familiarise yourself with the specific software and tools mentioned in the job description, such as Access and Barclays.Net. Being able to demonstrate your proficiency in these systems during an interview can set you apart from other candidates.
✨Tip Number 2
Highlight your organisational skills by preparing examples of how you've managed tight deadlines or complex tasks in previous roles. This will show that you can handle the demands of the position effectively.
✨Tip Number 3
Brush up on your Excel skills, particularly in data manipulation and summarisation. Consider creating a small project or example that showcases your ability to present financial data clearly, which you can discuss during your interview.
✨Tip Number 4
Prepare to discuss your problem-solving abilities by thinking of specific instances where you've successfully resolved issues in accounts payable or similar roles. This will demonstrate your proactive approach and attention to detail.
We think you need these skills to ace Part-time Accounts Payable Clerk (30hrs p/w) in Flitwick
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights relevant experience in accounts payable or similar roles. Emphasise your proficiency in Excel and any specific software you've used, as well as your attention to detail and organisational skills.
Craft a Strong Cover Letter:Write a cover letter that addresses the key responsibilities mentioned in the job description. Explain how your skills and experiences make you a perfect fit for the role, particularly your ability to meet deadlines and handle financial information.
Showcase Problem-Solving Skills:In your application, provide examples of how you've successfully resolved issues in previous roles. This could include reconciling discrepancies or managing supplier queries effectively.
Proofread Your Application:Before submitting, carefully proofread your CV and cover letter for any errors. Attention to detail is crucial for this role, so ensure your application reflects that quality.
How to prepare for a job interview at Abacus Consulting
✨Showcase Your Excel Skills
Since proficiency in Excel is crucial for this role, be prepared to discuss your experience with it. Mention specific functions or tasks you've completed using Excel, such as data manipulation or creating reports, to demonstrate your capability.
✨Highlight Attention to Detail
Given the importance of accuracy in accounts payable, share examples from your past work where your attention to detail made a difference. This could include catching errors in invoices or successfully reconciling discrepancies.
✨Demonstrate Problem-Solving Abilities
Prepare to discuss situations where you faced challenges in your previous roles and how you resolved them. This will show your potential employer that you can handle tight deadlines and unexpected issues effectively.
✨Communicate Clearly and Confidently
Excellent communication skills are essential for this position. Practice articulating your thoughts clearly and confidently, especially when discussing your previous experiences and how they relate to the responsibilities of the Accounts Payable Clerk role.
