Operations Coordinator in Rugby

Position Type: Professional

Location: Warwick, 1 day a week, working from home. Training before that in Rugby, before the team relocates to Warwick.

Salary: £31,402 (This includes 12% shift allowance, Basic: £28,038 per annum)

4-week shift rotation:

• Week 1: 08:30–17:00 (Mon–Fri), 11:30–20:00 (Sun)
• Week 2: 11:30–20:00 (Mon–Thu)
• Week 3: 08:00–16:30 (Mon, Tue, Thu, Fri, Sat)
• Week 4: 12:00–20:30 (Mon–Fri)

At Volvo Trucks, we do more than build trucks. We keep the world moving. From delivering essential goods to connecting communities, our vehicles, technology and people make a real difference every day. At Volvo Action Service (VAS), we ensure that Volvo Group customers receive prompt, reliable support whenever their vehicles face issues. Exceptional customer service drives everything we do and we take a proactive approach to getting vehicles back on the road quickly and smoothly.

As an Operations Coordinator, you will be at the heart of our customer support network. Whether a vehicle is in the UK or beyond, you will take ownership of breakdowns and repairs, giving customers peace of mind and ensuring every situation is handled efficiently and professionally.

What Can Volvo Trucks Offer You:

• Pension scheme: We offer a matched pension scheme of up to 7% of your salary, with incremental benefits based on length of service, including death in service cover.
• Healthcare: Benefit from access to Bupa Cover and Dental insurance.
• Employee Assistance Programme: Take advantage of wellness, mindfulness and counselling services to support your overall well-being.
• Teleworking from abroad for up to 1 week a year.
• Holiday Allowance: 33 days annual leave (increasing with length of service), plus the option to buy up to 5 additional days. Bank holidays are included within this allowance.
• Maternity and Paternity leave: Maternity leave (6 months full pay, 6 months half pay) and 5 weeks of paternity leave, with 3 weeks flexible to take at any point.
• Discounts on various purchases: Enjoy savings on shopping vouchers, cinema tickets, holidays and travel.

What you will do:

• Puts the customer first, always striving to deliver the best possible service and solution.
• Take ownership of breakdown cases across the UK, seeing each through to resolution.
• Take calls from customers, dealerships and colleagues, ensuring clear, timely communication and updates throughout.
• Collaborate with the dealer network and colleagues across the UK to ensure seamless service.
• Apply creative problem-solving to unexpected challenges to achieve the best outcome.
• Use Volvo systems, including Microsoft Dynamics and One Case, to track, manage and resolve cases efficiently.

You will report directly to the Customer Support Manager and work closely with a large team of UK and European Operations Coordinators who can provide guidance and advice. Full training is provided on all Volvo systems and ways of working.

Who are you?

• A customer-focused and confident professional who thrives in a fast-paced, problem-solving environment.
• Able to communicate clearly with a wide range of people, from drivers and fleet managers to business owners.
• Comfortable working on the phones and managing cases directly with customers.
• Experience in retail or customer service-facing roles, solving issues efficiently and effectively.
• You may have experience with CRM systems or case management systems (advantageous).
• Open to shift work, supporting our 24/7 service to keep customers moving at all times.
• Strong written and verbal communication skills.
• Adaptable and proactive, finding solutions even in unexpected situations.
• Supports colleagues and works well within a team.

We value your data privacy and therefore do not accept applications via mail.

Who we are and what we believe in:

We are committed to shaping the future landscape of efficient, safe, and sustainable transport solutions. Fulfilling our mission creates countless career opportunities for talents across the group’s leading brands and entities. Applying to this job offers you the opportunity to join Volvo Group. Every day, you will be working with some of the sharpest and most creative brains in our field to be able to leave our society in better shape for the next generation. We are passionate about what we do, and we thrive on teamwork. We are almost 100,000 people united around the world by a culture of care, inclusiveness, and empowerment.

At Volvo Trucks you will be part of leading the way towards a sustainable transport industry. For nearly a century we have been innovating for people – to make life easier, better and safer. Driving progress is our promise to customers, to the industry and to society. At Volvo Trucks we share a curiosity to learn, we work with passion and we embrace change to stay ahead. Join us, together we move the world we want to live in.

Every day, Volvo Group products and services ensure that people have food on the table, children arrive safely at school and roads and buildings can be constructed. Looking ahead, we are committed to driving the transition to sustainable and safe transport, mobility and infrastructure solutions toward a net-zero society. Joining Volvo Group, you will work with some of the world’s most iconic brands and be part of a global and leading industrial company that is harnessing automated driving, electromobility and connectivity. Our people are passionate about what they do, they aim for high performance and thrive on teamwork and learning. Everyday life at Volvo is defined by a climate of support, care and mutual respect. If you aspire to grow and make an impact, join us on our journey to create a better and more resilient society for the coming generations.