At a Glance
- Tasks: Provide top-notch support to directors, manage communications, and prepare meetings.
- Company: Local Authority offering a dynamic work environment.
- Benefits: Competitive pay, flexible hours, and opportunities for professional growth.
- Other info: Join a supportive team with a focus on personal development.
- Why this job: Be the backbone of leadership, making a real difference in your community.
- Qualifications: Strong organisational skills and ability to maintain confidentiality.
The predicted salary is between 36000 - 60000 £ per year.
Working on behalf of a Local Authority, Aatom Recruitment has a new contract opportunity for an Executive Assistant.
Key responsibilities:
- Providing first class, confidential and proactive support to the Director/ Service Director(s) to ensure members operate efficiently and effectively.
- Maintaining an in-depth overview of major issues as they arise and either deal with these personally, or bring matters to the attention of the Director/ Service Director(s) or the Executive Liaison Manager as appropriate.
- Work with the Executive Liaison Manager to ensure that effective systems are in place to manage the Forward Plan and other events for reports to client’s meetings.
- To provide support and advice to authors on the requirements of the various decision making thresholds.
- To assist with the governance arrangements for the Director/ Service Director(s) and sub groups.
- Act as “gatekeeper”, filtering all contact with the Director(s) /Service Director, exercising judgement with regard to whether matters require personal attention and the degree of urgency involved and re-routing where appropriate.
- This includes tactfully handling all cold calls, exercising consistently high standards of confidentiality, tact and diplomacy.
- Ensure the timely and confidential production of correspondence, reports and other documents required by the Director/Service Director(s) by whatever means (i.e. including dictation, audio tapes, notes etc.), ensuring that appropriate and available information technology is used to present these to the highest of standards.
- Making suitable meeting preparation, room bookings, verifying attendance, providing hospitality, setting up presentations and producing summaries for meetings.
- Manage all authorisation requests including but not limited to; Disclosure and Barring Service (DSB), Job Evaluations, payments and invoicing, Honorarium payments, Consultancy Business Cases, restructure proposals, Redundancy letters, managing the use of the electronic signatures.
- Maintaining confidentiality and GDPR of items at all times.
If this sounds good to you, please apply for immediate contact or call Inesa directly.
Executive Assistant employer: Aatom Recruitment
As a Local Authority, we pride ourselves on being an excellent employer that values integrity, professionalism, and community service. Our work culture fosters collaboration and respect, providing Executive Assistants with the opportunity to make a meaningful impact while enjoying a supportive environment that encourages personal and professional growth. With competitive benefits and a commitment to employee development, we offer a unique chance to contribute to the betterment of our community in a role that is both rewarding and fulfilling.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on opportunities that aren't advertised yet.
✨Tip Number 2
Prepare for interviews by researching the Local Authority and understanding their key issues. This will help you demonstrate your proactive support skills and show that you're ready to tackle challenges head-on.
✨Tip Number 3
Practice your gatekeeping skills! Think about how you'd handle various scenarios, like filtering calls or managing urgent requests. Being able to showcase your judgement and diplomacy during interviews can really set you apart.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect with us directly.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Assistant role. Highlight relevant experience and skills that match the job description, like your ability to manage confidential information and support senior management.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific examples of how you've provided proactive support in previous positions and how you handle sensitive situations with tact.
Showcase Your Tech Skills:Since the role involves producing high-quality documents and managing various IT systems, be sure to mention any relevant software or tools you’re proficient in. This could include anything from document management systems to presentation software.
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and get in touch with you quickly!
How to prepare for a job interview at Aatom Recruitment
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant. Familiarise yourself with the key tasks mentioned in the job description, such as managing correspondence and supporting the Director. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Showcase Your Organisational Skills
As an Executive Assistant, organisation is key. Prepare examples from your past experiences where you've successfully managed multiple tasks or projects simultaneously. Be ready to discuss how you prioritise tasks and ensure everything runs smoothly, especially when it comes to meeting preparations and document management.
✨Demonstrate Discretion and Professionalism
Given the confidential nature of the role, it's crucial to convey your ability to handle sensitive information with discretion. Think of scenarios where you've had to exercise judgement and maintain confidentiality. This will reassure the interviewers that you can be trusted with important matters.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the team dynamics, the Director's working style, or the challenges they face. This not only shows your interest in the role but also helps you assess if this position is the right fit for you.
