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- Tasks: Support sales and operations teams in a legendary video games studio.
- Company: Join a growing video games studio with a fun and dynamic culture.
- Benefits: Flexible hours, free parking, and hybrid working model.
- Why this job: Be part of the gaming industry and help shape product operations.
- Qualifications: Experience in sales administration or operations, especially with physical products.
- Other info: Great opportunity for career growth in a fast-paced environment.
The predicted salary is between 30000 - 42000 £ per year.
Working Model: Hybrid - 3 days per week in the office (negotiable but not fully remote)
Location: Hertfordshire
Working hours: Flexible hours between 7:30am - 5:30pm, with a one-hour lunch break
Free parking
We are recruiting on behalf of a growing video games studio, seeking a Sales & Operations Administrator to support their commercial and operational teams. This role is heavily focused on physical product operations, manufacturing, and distribution, with the opportunity to expand into digital operations over time. This is an excellent opportunity for someone with experience in video games, toys, or physical consumer products, particularly within manufacturing, stock management, or distribution environments.
The Role
The Sales & Operations Administrator will play a key role in ensuring the smooth running of sales and operational processes. The position involves close coordination with manufacturing partners, distribution partners, and internal finance and sales teams. Initially, the role will focus primarily on physical products, with increasing involvement in digital sales support as the business evolves.
Key Responsibilities
- Provide administrative support to sales and operations teams
- Upload and manage purchase orders (POs), ensuring accuracy and timely processing
- Track orders from manufacturing through to distribution and delivery
- Liaise with manufacturing partners and overseas suppliers
- Coordinate manufacturing, purchasing, and shipment procedures
- Monitor stock levels and support stock planning for physical products
- Liaise with distribution partners and manage ongoing partner communications
- Prepare regular sales, stock, and operational reports
- Support finance teams with invoicing, credit management, payment tracking, and ensuring suppliers are paid on time
- Assist Sales Managers with ordering procedures and commercial administration
- Collect and report market and industry information
- Over time, support digital sales and operations activity in collaboration with the digital team
Candidate Requirements
- Previous experience in sales administration, operations, supply chain, or commercial support
- Experience working with physical products, manufacturing, or distribution (games, toys, or consumer goods highly desirable)
- Strong organisational skills with excellent attention to detail
- Confident working with Microsoft Excel and operational reporting
- Ability to manage multiple priorities in a fast-paced environment
- Strong communication skills and the ability to liaise with external partners
Desirable Experience
- Experience within the video games, toys, entertainment, or consumer products industries
- Knowledge of manufacturing and logistics processes
- Exposure to digital sales or digital distribution models
Sales and Operations Administrator employer: Aardvark Swift Recruitment Ltd
Contact Detail:
Aardvark Swift Recruitment Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Sales and Operations Administrator
✨Tip Number 1
Network like a pro! Reach out to people in the video games industry, especially those who work in sales and operations. A friendly chat can lead to insider info about job openings or even a referral.
✨Tip Number 2
Prepare for interviews by researching the company and its products. Show your passion for video games and how your experience aligns with their needs. We want to see that you’re not just another candidate!
✨Tip Number 3
Practice your communication skills! You’ll need to liaise with various partners, so being clear and confident is key. Try mock interviews with friends or use online resources to sharpen your pitch.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Sales and Operations Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in sales administration and operations, especially if you've worked with physical products like video games or toys. We want to see how your skills match the role, so don’t be shy about showcasing relevant achievements!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're excited about this role and how your background fits perfectly with our needs. We love seeing genuine enthusiasm for the gaming industry, so let that passion come through!
Show Off Your Organisational Skills: Since this role involves juggling multiple tasks, make sure to highlight your organisational skills in your application. We want to know how you manage priorities and keep everything running smoothly, especially in fast-paced environments.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our legendary team!
How to prepare for a job interview at Aardvark Swift Recruitment Ltd
✨Know Your Stuff
Make sure you brush up on the company and its products, especially in the video games sector. Familiarise yourself with their manufacturing and distribution processes, as well as any recent news or releases. This will show your genuine interest and help you answer questions more confidently.
✨Showcase Your Experience
Prepare specific examples from your past roles that highlight your experience in sales administration, operations, or supply chain management. Be ready to discuss how you've handled order processing, stock management, or liaised with partners, as these are key aspects of the role.
✨Excel at Excel
Since the role requires strong skills in Microsoft Excel, be prepared to discuss your proficiency. You might even want to practice some common functions or reporting techniques beforehand. If you can demonstrate your ability to manage data effectively, it’ll give you a leg up.
✨Ask Smart Questions
At the end of the interview, don’t forget to ask insightful questions about the team dynamics, the company's future projects, or how they handle challenges in manufacturing and distribution. This shows you're not just interested in the job, but also in how you can contribute to their success.
